Franklin County
October 13, 2015 6:00 PM
Franklin County Public Schools Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

II. Good News from the Schools
Rationale

Jacob Bruce and Anne Holden will present "good news" from the schools.

III. Recognitions and Presentations
Rationale

Carmen Thompson, Elkhorn Middle School

Carmen Thompson is one of the Ashland Inc. Teacher Achievement Winners. She qualifies for the 2016 Kentucky Teacher of the year Award; which will be announced October 20th. Good luck to Ms. Thompson!

 

Kristi Buffenmyer, Western Hills High School

Kristi Buffenmyer celebrated her 300th win as head volleyball coach at WHHS.  Ms. Buffenmyer has served Western Hills High School for 20 years!  Congratulations to Ms. Buffenmyer.

 

With the release of the 2015 State Assessment results, we have some schools to recognize and celebrate!

 Distinguished Schools - Collins Lane Elementary & Westridge Elementary

This is the first time ever Franklin County Public School has had Distinguished schools.

Proficient Schools - Western Hills High School - for the third straight year!

 

Franklin County was also classified as a Proficient District. To the best of knowledge this is the first time we have been recognized as a proficient district.

 

 

IV. Enter into Closed Session
Rationale

Per KRS 61.810 (1)(f) - Discussions which might lead to the appointment of an individual shall be conducted in closed session.

V. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

VI. New Business
VI.A. District Overview of 2015 State Assessment Results
Rationale

Ms. Patrick will provide an overview of the 2015 State Assessment Results.

VI.B. Franklin County Technology Update
Rationale

Mr. Pack will provide an update on the technology in district.

VI.C. Amend Retirement Plan Document
Rationale

In October 2014, we received notification from Kentucky Deferred Compensation that they were advised by legal counsel to suspend the Employer Match Portion of their program effective January 1, 2015.

In order to re-establish this benefit for Franklin County Public School employees, we are asking that the Board approve an amendment for optional retirement plan document to allow for employer matching contributions with American Fidelity.  Contributions would be for 50% (1/2) of every dollar deferred not to exceed 1% of the employee's salary.

Recommended Motion

Approve the amendment to the current American Fidelity plan to include employer matching contributions for optional retirement plans

Actions Taken

Order #162 - Motion Passed:  Approve the amendment to the current American Fidelity plan to include employer matching contributions for optional retirement plans passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

VI.D. Approve September 8, 2015 Tax Hearing Minutes
Rationale

The September 8, 2015 Tax Hearing Minutes are attached for your approval. Ms. Belinda Henson was absent from this meeting and must abstain from voting.

Recommended Motion

Approve September 8, 2015 Tax Hearing Minutes

Actions Taken

Order #163 - Motion Passed:  Approve September 8, 2015 Tax Hearing Minutes passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

VI.E. Approve September 8, 2015 Meeting Minutes
Rationale

Attached are the September 8, 2015 Meeting Minutes for your approval. Ms. Belinda Henson was absent from this meeting and must abstain from voting.

Recommended Motion

Approve September 8, 2015 Meeting Minutes

Actions Taken

Order #164 - Motion Passed:  Approve September 8, 2015 Meeting Minutes passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

VI.F. Approve September 22, 2015 Meeting Minutes
Rationale

Attached are the September 22, 2015 Meeting Minutes for your approval. Mr. Cofield was absent from this meeting and must abstain from voting.

Recommended Motion

Approve September 22, 2015 Meeting Minutes

Actions Taken

Order #165 - Motion Passed:  Approve September 22, 2015 Meeting Minutes passed with a motion by Mr. Doug Crowe and a second by Ms. Michelle New.

VI.G. Construction
VI.G.1. BG1 Light Poles
Rationale

The wooden light poles at the FCHS football field are beyond their life span at this point and need to be replaced.  FPB has graciously agreed to install new metal poles in their place with no charge for labor.  They are only asking for payment of materials in the amount of $45,349.  The total cost for this project including engineering fees is $51,249.

We will be reusing the existing lights and fixtures and FPB will install these on the new poles at no cost to the district.

A BG1 form is attached for board review/approval.

Recommended Motion

Approve BG1 for replacement of light poles at the FCHS Football Field.

Actions Taken

Order #166 - Motion Passed:  Approve BG1 for replacement of light poles at the FCHS Football Field. passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

VI.G.2. Concrete work - CTC
Rationale

We removed some old concrete behind the CTC & FCHS and need to pour a new slab in its place.  The low quote for this is $16,400.  Attached is a Capital Funds Request in the amount of $16,400 for board review/approval.

Recommended Motion

Approve CFR in the amount of $16,400 for concrete slab.

Actions Taken

Order #167 - Motion Passed:  Approve CFR in the amount of $16,400 for concrete slab. passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.

VII. Reports to the Board
VII.A. Review August 2015 Financial Report
Rationale

The August 2015 Monthly Financial Report is presented for your review.

VII.B. Superintendent's Activities
Rationale

Ms. Jones' activities for the month of September are presented for your information.

1 - Meeting -Five Oaks Communication, Industry visit/discussion at CTC, Principal meeting, WHHS SBDM 
2 - Principal meetings
3 -  Administrative staff meeting, Middle School principals and curriculum directors
4 - X-day
5 - 
6 - 
7 -  Labor Day
8 -  Principal meetings, Board meeting 
9 -  Meeting -Five Oaks Communication, Meeting with KSU (T. Tobian), Cable 10 video
10 - Parent meeting with Assistant Superintendent
11 - Principal meeting, Community member meeting, CIA, Parent meeting
12 -
13 -
14 - Directors' meeting, Principal meeting, OVEC fundraiser
15 - Principal meeting
16 - Principal meeting, Salary schedule meeting, Middle school advisory meeting
17 - Principal meetings, School visit, KSBA regional meeting
18 - Principal meetings, Central office (new) closing
19 - 
20 -
21 - Directors' meeting, KSU meeting (V Mattox), High School advisory
22 - Assessment review, Early Childhood Community Action group, Board Meeting
23 - PEBC meetings
24 - School visit, Parent meeting, NAACP Education Forum
25 - Leadership Kentucky, DOSE/Principal meeting
26 -
27 - 
28 - Principal assessment meetings, Review/Feedback for principals' PGPs
29 - Review/Feedback for principals' PGPs; Re-branding Frankfort meeting, Five Oaks Communication meeting, State-Journal meeting
30 - OVEC Board of Directors, OVEC P-16 council, Elementary school advisory

VII.C. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

VII.D. Reports from School Councils
Rationale

Reports from the following schools' SBDM Councils are presented for your review:
Bridgeport
Collins Lane
Early Learning Village
Hearn
Peaks Mill
Westridge
Bondurant
Elkhorn Middle
Franklin County
Western Hills

VII.E. Attendance Report
Rationale

The attendance report for the first attendance month is presented for your review. 

VIII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #168 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

VIII.A. Approve Payment of Bills
Rationale

Orders of the Treasurer

Date:  

Warrant #:  101315       Fund: General Fund/Federal Programs

Warrant #:   M093015    Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VIII.B. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

Lee McIntosh – ACA – Extend medical leave through 12/31/15

 


VIII.C. Approve Contracts
VIII.C.1. KECSAC MOA
Rationale

For your approval is a copy of the KECSAC memorandum of approval (MOA) for The Academy.

VIII.C.2. School-Based Behavioral Health Screening Initiative
Rationale

The Cabinet for Health and Family Services has received funding to training 2-3 staff members per school to administer the Gain SS assessment within their school.  This assessment was be given after receiving written permission from the parents, but would allow the school to glean insight to behavioral health concerns.  At most a school would possibly do 10 - 15 students per year as the focus is to help identify emotional issues after interventions have been unsuccessful.  This is a two year commitment with the cabinet.  Several school districts around the state have already signed up to participate and it is available to everyone.

VIII.D. Approve Overnight Trips and/or Out-of- State
VIII.D.1. FCCLA Overnight Field Trip
Rationale

On November 8-9, 2015 KDE is hosting an event called FCS University and includes hosting a workshop at the Frankfort Capital Plaza Hotel for future students interested in being Consumer Science teachers.  Western Hills High School has two students interested in participating in the event. One teacher will be chaperoning and the students' parent will be dropping them off at the event Sunday morning and picking them up Monday afternoon.  Funds for the overnight stay will be paid by the students and teacher, and the school will provide funds for the substitute cost.

Recommended Motion

Approve overnight field trip in Frankfort.

VIII.E. Create/Modify/Abolish Positions
VIII.E.1. Creation of Two Part-time ESS Positions - Hearn
Rationale

At the September 8, 2015 meeting,  the Hearn Elementary School SBDM approved the use of ESS funds for two part time certified positions.  Hearn's SBDM is requesting the Board approve the following positions funded from 2015 ESS funds.

  • Math/Reading Interventionist at 57 Days  (3.5 hours per day)
  • Math/Reading Interventionist at 45 Days  (3.5 hours per day)
  • ESS Coordinator Stipend- $250.00

Estimated cost is $ 11,100.00

VIII.E.2. Yearbook Sponsor Stipend
Rationale

Peaks Mill Elementary School SBDM voted to create a yearbook sponsor position to be paid $250.00 and will be funded from Section 6.  

VIII.E.3. Create Basketball Coaching Positions -CLE
Rationale

Collins Lane Elementary is requesting the creation of two basketball coaching positions (one girls and one boys) to be paid stipends of $500 each from ASP.

VIII.E.4. Adding Days to Two Instructional Coaches' Contracts
Rationale

Two part-time instructional coaches are working 120 days on 240 day contracts.  Due to specific needs in one school, 15 days need to be added to one of the 120 day positions; 6 days need to be added to the other 120 day position.  Please approve these increases.

These additional days will be funded through district Title I funds.

VIII.E.5. Authorization to Seek FT Emergency Certification
Rationale

The Mathematics vacancy at Franklin County High School has been posted since August 10 and we have had one applicant for the position.  This applicant is not certified, but has a Bachelor of Science in Math with a Minor is History from Campbellsville University.  She is currently seeking enrollment in an Alternative Certification Program at Eastern Kentucky University and is scheduled to take the PRAXIS on October 6.  In order to employ her as a full-time teacher, we will need to seek full-time emergency certification for her until she can begin the Alternative Certification Program and receive her Temporary Provisional Certificate to teach 9-12 Mathematics.

 Request authorization to seek full-time emergency certification for Stacia Bryant to teach 9-12 Mathematics.

VIII.E.6. Authorization to Seek FT Emergency Teaching Certification
Rationale

Franklin County High School had a Spanish vacancy for the 2015-16 school year for which they only had two applicants. Neither applicant held Kentucky certification; however, one was from Guatemala and had taught Spanish for Fayette County Schools.  We are requesting authorization to seek full-time emergency teaching certification for her until such time that she can be enrolled in an alternative certification program.

 Request authorization to seek full-time emergency teaching certification for Silvia Bernhard-Martin Dubois for 2015-16 for 9-12 Spanish.

VIII.E.7. Abolish Position - BMS
Rationale

The new After School Program at Bondurant Middle School has failed to generate significant interest and has consistently lost money during the first six weeks of school.  With only two students enrolled, the decision was made to close the program effective September 23.

We are requesting that the board abolish one PT Child Care Center Director position at BMS.

VIII.E.8. Create part time instructional assistant position at The Early Learning Village
Rationale

Due to some intense needs, we are unable to fully implement all Individual Education Plans (IEPs) at The Early Learning Village (ELV).   At this time, I’m recommending we create one part time (3.5 hour per day) instructional assistant position at ELV.

VIII.E.9. Create Speech Language Pathologist (SLP) position for 21 days
Rationale

At Peaks Mill Elementary (PME) we would like for our team (one Speech Therapist, one Teacher, and one Occupational Therapist) to participate in a Communication Cohort 3 for students with moderate to severe disabilities.  For our Speech Therapist to attend, we need to provide services for our speech students while she is out.

VIII.E.10. Create Math Intervention Position - CLE
Rationale

Create an instructional assistant position for the remainder of the 2015-2016 school year to assist with providing math interventions.  The position would be for 6.5 hours/day and Title I funds would be utilized.

VIII.F. Approve Fundraising Activities
VIII.F.1. Fundraiser Hearn Elementary
Rationale

School Wide Cookie Dough Fundraiser (please see attachments).

VIII.F.2. ELV PTO Kroger Fundraiser
Rationale

ELV's PTO wishes to participate in a Kroger Card fundraiser. 

VIII.F.3. ELV PTO Fall Festival
Rationale

ELV's Fall Festival is scheduled for October 23rd 

VIII.F.4. ELV PTO T-Shirt Fundraiser
Rationale

ELV's PTO request approval to conduct a t-shirt fundraiser for the 2015-2016 school year. 

VIII.F.5. Breakfast with Santa
Rationale

ELV is having a Breakfast with Santa Fundraiser scheduled for December 12, 2015

VIII.G. Approve Textbook Plans
VIII.G.1. Peaks Mill Elementary Textbook Plan Approval
Rationale

Request approval of Peaks Mill 2015-2016 textbook plan

VIII.G.2. Hearn Elementary Textbook Plan Approval
Rationale

Request approval of Hearn Elementary 2015-2016 textbook plan

IX. Enter into Closed Session
Rationale

KRS 61.810(1)(k) Meetings which federal or state law specifically require to be conducted in privacy.

KRS 156.577(4)(d) Any preliminary discussions relating to the evaluation of the superintendent by the board or between the board and the superintendent prior to the summative evaluation shall be conducted in closed session.

Actions Taken

Order #169 - Motion Passed:   passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

IX.A. Preliminary Discussion Relating to the Evaluation of the Superintendent
X. Exit Closed Session
Recommended Motion

The Board come out of closed session at

Actions Taken

Order #170 - Motion Passed:  The Board come out of closed session at 8:59pm passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

XI. Superintendent's Summative Evaluation
Rationale

The Superintendent shall be evaluated annually in writing by the Board. With the implementation of the new Superintendent's Professional Growth and Evaluation System (SPGES), the superintendent will share evidence related to the eight professional standards as defined by the SPGES.   Board members will then score each standard and share their agreed upon ratings with the superintendent.

Recommended Motion

Table the adoption of the Superintendent's summative evaluation

XII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be held at the Career and Technical Center on October 20, 2015 at 6:00pm.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #171 - Motion Passed:  That the meeting be adjourned at 9:03pm passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.