Franklin County
August 03, 2015 6:00 PM
Franklin County Public Schools Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.


Please silence all cell phones.

II. Recognitions and Presentations
Rationale

Wendy Greenwell - School Nutrition Program Director

III. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

IV. 2015 ACT Results (Juniors)
Rationale

Jim Masters will review the March 2015 ACT results for the 2015 juniors.

V. New Business
V.A. Approve Revised 2015-2016 School Board Meeting Schedule
Rationale

The revised Board meeting schedule for the 2015-2016 school is attached for your approval.  The schedule includes the date and location of each meeting.

Recommended Motion

Approve the Board meeting schedule for 2015-2016 school year

Actions Taken

Order #153 - Motion Passed:  Approve the Board meeting schedule for 2015-2016 school year passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.

V.B. Approval of Donation and Contract with Frankfort Regional Medical Center
Rationale

Request that the Board accept monetary payment from Frankfort Regional Medical Center to be used for salary and benefits for Athletic Trainers for Western Hills High School and Franklin County High School for the 2015-16 school year.

 

Request that the Board approve contract with Frankfort Regional Medical Center.

Actions Taken

Order #154 - Motion Passed:   passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

V.C. Approve May 18, 2015 Minutes
Rationale

Mr. Doug Crowe and Ms. Michelle New were absent during the May 18, 2015 meeting and must abstain from voting.

Recommended Motion

Approve May 18, 2015 meeting minutes

Actions Taken

Order #155 - Motion Passed:  Approve May 18, 2015 meeting minutes passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

V.D. Approve June 15, 2015 Minutes
Rationale

Ms. Belinda Henson and Ms. Michelle New were absent during the June 15, 2015 meeting and must abstain from voting.

Recommended Motion

Approve June 15, 2015 meeting minutes

Actions Taken

Order #156 - Motion Passed:  Approve June 15, 2015 meeting minutes passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

V.E. Approve July 13, 2015 Minutes
Rationale

Mr. William Cofield was absent during the July 13, 2015 meeting and must abstain from voting.

Recommended Motion

Approve July 13, 2015 meeting minutes

Actions Taken

Order #157 - Motion Passed:  Approve July 13, 2015 meeting minutes passed with a motion by Ms. Michelle New and a second by Ms. BeLinda Henson.

V.F. Second Reading/Approve 2015-16 Policy and Procedure Updates
Rationale

The second reading on the updated and revised 2015-2016 policies and procedures are attached for your approval.

Recommended Motion

Approval of the attached 2015-2016 Policy and Procedure Updates

Actions Taken

Order #158 - Motion Passed:  Approval of the attached 2015-2016 Policy and Procedure Updates passed with a motion by Mr. Doug Crowe and a second by Ms. Michelle New.

V.G. Approval of 2015-2016 Code of Acceptable Behavior Handbook
Actions Taken

Order #159 - Motion Passed:  Approve the 2015-2016 Code of Acceptable Behavior Handbook passed with a motion by Ms. BeLinda Henson and a second by Ms. Michelle New.

V.H. Revised 2015-2016 Certified Evaluation Plan
Rationale

A few changes were made to the Certified Evaluation Plan (CEP) which was developed by a 50/50 committee for the 2015-16 school year.  Revisions were provided for clarification in regards to interpreting and implementing the CEP.   The 2015-2016 Certified Evaluation Plan and forms are attached for board review/approval.

Recommended Motion

Approve 2015-16 Certified Evaluation Plan

Actions Taken

Order #160 - Motion Passed:  Approve 2015-16 Certified Evaluation Plan passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

VI. Construction
VI.A. Facilities - Door Replacement - WHHS
Rationale

As part of the door replacement project for WHHS, we need the following documents reviewed/approved by the board:

1. Construction Documents/Drawings

2. Specifications (attached)

3. BG3 Form (attached)

4. Letter of fee agreement (attached)

Recommended Motion

Approve Construction documents/drawings, specifications, BG3, and Letter of Fee Agreement with Sherman Carter Barnhart

Actions Taken

Order #161 - Motion Passed:  Approve Construction documents/drawings, specifications, BG3, and Letter of Fee Agreement with Sherman Carter Barnhart passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

VI.B. Capital Funds Request
Rationale

We have to replace an air handler at Elkhorn Middle School.

We requested three quotes and the low quote (Trane) was in the amount of $19,251.

Attached is a Capital Funds Request form in the amount of $19,300 for board review/approval.

Recommended Motion

Approve CFR in the amount of $19,300

Actions Taken

Order #162 - Motion Passed:  Approve CFR in the amount of $19,300 passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

VII. Reports to the Board
VII.A. Superintendent's Activities
Rationale

Ms. Jones' activities for the month of July are presented for your information.

1  - x-day

2  - x-day

3  - Holiday

6 - Administrative retreat preparation; Board meeting agenda preparation

7 - Board meeting preparation; OVEC Meeting (Senate Republican Leadership);  Phone call - Chenoweth; Meeting with Pat Melton; Meeting with teacher

8 - Administrative Retreat

9  - Administrative Retreat

10 - Administrative Retreat, Board meeting agenda finalized

13 - District PD preparation

14 - District PD preparation; Meeting with S. Whitworth (Paul Sawyer Library)

15 - District PD, Meeting with teacher

16 - District PD

17 - Meeting with Chamber members, Meeting with Armando Arrastia

20 - Principal meeting, Meeting with Jack Lewis; Extension Office meeting

21 - KSU (Stem for Young Minority Males); Backpack Snacks Board meeting; 

22 - Administrators' Meeting

23 - Meeting with Rebecca Saager; Key Communicators' Meeting

24 - KSBA meeting; Meeting with Maria Bush; Interviews

27 - Administrators' Meeting

28 - Interviews; Key Communicators' meeting

29 -  District PD day

30 - District PD day; Meeting with Armando Arrastia; KSU Strategic Plan meeting

31 - Finalize Board agenda, Work Ready committee, principal meeting

 

VII.B. Superintendent's Correspondence
Rationale

Correspondence with Ms. Jones is presented for your information.

VII.C. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

VII.D. Reports from School Councils
Rationale

Reports from the following schools' SBDM Councils are presented for your review:

Bridgeport Elementary, Collins Lane Elementary, Early Learning Village, Elkhorn Elementary, Hearn Elementary, Peaks Mill Elementary, Westridge Elementary, Bondurant Middle, Elkhorn Middle, Franklin County High, and Western Hills High

VIII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #163 - Motion Passed:  Approval of the Consent Agenda as presented with the exception of removing item VIII.C.11. 2015-2016 School Resource Deputy Contract passed with a motion by Mr. William Cofield and a second by Ms. Michelle New.

VIII.A. Approve Payment of Bills
Rationale

Orders of the Treasurer

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VIII.B. Approve Leaves of Absence
Rationale

Tim Feldhaus – Medical Leave – 7/1/15 to 11/30/15

Linda Risk – Transportation – Medical Leave – 8/5/15 to 10/6/15

Lee McIntosh – ACA – Medical Leave – 8/10/15 to 10/12/15

VIII.C. Approve Contracts
VIII.C.1. Contract Bluegrass Technology
Rationale

Consultative/Technical support services have been requested to assist with the development of augmentative communication devices for students with an Individual Education Plans (IEPs).

VIII.C.2. Contract Enabling Technologies of Kentuckiana, enTech
Rationale

We occasionally have requests from ARC (Admissions and Release Committee) meetings for assistive technology evaluations throughout the school year.  Therefore,  we need to initiate a contract with an outside agency.

VIII.C.3. Contract Marcie Jeffers, Sign Language Services
Rationale

I am requesting for the attached contract to be approved between the Franklin County Board of Education and Marcie R Jeffers.  This contract will allow us to request Sign Language interpreting services.

VIII.C.4. Reading Recovery MOA
Rationale

The University of Kentucky has implemented a procedure when they award grants. The attached MOA must be approved and signed before the University of Kentucky will process our Reading Recovery Teacher Leader Grant. 

VIII.C.5. One Call Now Contract & Invoice
Rationale

FCPS would like to enter into a three year contract with One Call Now. The contract and invoice for the 2015-2016 school year is attached for approval. 

VIII.C.6. ACA Contract for Copy Machine
Rationale

Request approval of a new copy machine that will produce quality copies for both classroom and office for the Academy.  Funds for the contract will be paid from the general fund.

VIII.C.7. ELV Commonwealth Copier Contract
Rationale

Attached contract from Commonwealth for Board Approval.

VIII.C.8. EES Copier Contract
Rationale

Contract with Commonwealth Copier is attached for your approval.

VIII.C.9. Communications Consultation/Services Contract
Rationale

Request approval of a contract with Five Oaks Communications, LLC to provide miscellaneous communication services for Franklin County Public Schools.  Attached is the contract along with a sample of services which may be provided to Franklin County Public Schools.

VIII.C.10. LAVEC Budget Approval
Rationale

The attached LAVEC Contract is required to be submitted annually for the Local Operated Technical Centers. The attached contract shows the budget breakout along with a 2nd attachment that reflects the line item codes for the proposed amounts. This budget will help to maintain and improve the programs within the technical center.

VIII.C.11. 2015-2016 School Resource Deputy Contract
Rationale

The 2015-2016 School Resource Deputy contract with Franklin County Sheriff's Office and Franklin County Public Schools to provide services is attached for approval.

VIII.D. Approve Fundraisers
VIII.D.1. Backpack Snack Program Fundraising
Rationale

The Backpack Snack Program would like to request permission to apply for the Kroger Community Rewards Program. Kroger gives up to $3,000,000 to non-profit organizations each year. Any shopper with a Kroger card can choose the organization they would like to support and do so by simply swiping their card when they shop. Please see attached memo. 

VIII.D.2. EES Schoolwide Fundraiser
Rationale

EES would like to participate in a fundraiser with Bumblebee Company.  

VIII.D.3. EES PTO Fundraisers 15-16 School Year
Rationale

Attached you will find the Fundraiser Approval Forms for many fundraisers that our PTO would like to conduct this school year.  

Below is a brief description of each fundraiser for which we are seeking approval. 

Pizza Inn Night: Pizza Inn will donate 10% of one day sales to Elkhorn Elementary PTO.  The funds will then be used in support of events, activities, supplies & materials for the benefit of Elkhorn Elementary staff and students.

Elkhorn Elementary T-shirts: To provide a mechanism for teachers, staff, students and families to have a t-shirt to illustrate and celebrate our school.

Kroger Community Rewards: Funds will be used in support of events, activities, supplies & materials for the benefit of Elkhorn Elementary staff and students.  Individuals will be asked to link their Kroger Plus Cards to the Elkhorn Elementary Organization at Kroger.com.  Kroger will then pay up to $3,000,000 on an annual basis to participating organizations based on their percentage of spending as it relates to the total spending of all participating Kroger Community Rewards organizations.  Kroger limits a quarterly household contribution to $300. Minimum cycle rebate payout is $25 per organization. In the event that an organization earns less than $25 in a cycle, Kroger will hold the amount until the next cycle that the rebate exceeds $25 or the end of the program term, whichever comes first.  Maximum rebate payout per organization is $50,000 per quarter. Quarterly checks will be mailed or personally delivered by Kroger representative within one month of the close of quarterly cycle.

Fall Festival: Elkhorn Elementary PTO will setup games and activities during its annual fall festival.  Participation in games and activities will cost participants.  Additionally concession items and t-shirts may be sold.

McDonald’s Night: McDonald’s will donate 10% of evening sales to Elkhorn Elementary PTO.  The funds will then be used in support of events, activities, supplies & materials for the benefit of Elkhorn Elementary staff and students.

Cookie Dough: Funds will be used in support of events, activities, supplies & materials for the benefit of Elkhorn Elementary staff and students.  Order packets will sent home with each student.  A 15 - 20min "Kickoff" will be conducted during morning announcements in the gym.  A representative from Great American Opportunities will speak with the students about the fundraiser and prizes. It will be lively, loud and fun... The purpose of the “Kickoff” is to get the students excited and ready to sell some cookie dough!  Various options will be presented for student prizes.   The cookie dough will be sold for 1-2 weeks and with pre-collection on all orders, then all the money and order forms will be turned in on the specified day.  Each 2.7 lb. tub of cookie dough sales for $16.00.  The schools profit percentage in the sale is 40%.  So for each tub sold Elkhorn Elementary PTO will earn $6.40.  The representative will provide a prepaid envelope for the orders to be mailed to the company, and the money will be deposited into the PTO account. Delivery of cookie dough is generally around 2 weeks from the time the company receives the order forms, and the invoice will be mailed to your for reconciliation shortly afterwards. The schools profit percentage in the sale is 40%, so PTO will issue a check for 60% of what the funds collected to the company the remaining 40% will remain in the PTO bank account to be used for the benefit of Elkhorn Elementary Staff and students.

Chili’s/Wendy’s: Funds will then be used in support of events, activities, supplies & materials for the benefit of Elkhorn Elementary staff and students.  Also, Chili’s/Wendy’s will donate prizes for various recognitions such as student of the month, attendance, etc.

Help the Elks Build a Better Playground: Elkhorn Elementary is in desperate need of new updated playground equipment.  This long term ongoing fundraiser’s goal is to raise $10,000 (cash and/or services) which will be used as In-kind Match funds to allow the Elkhorn Elementary PTO to apply for grant funding to enable it to purchase and install new playground equipment.  The Elkhorn Elementary PTO intends to reach out to community businesses and groups in an attempt to build community buy-in and community support of the new playground.  Examples are:  Frankfort Plant Board to provide the equipment and labor in setting the posts/foundation, Tracy’s Sand & Gravel to provide gravel/mulch, and other business for funds or additional supplies/labor.  Additionally, at each event that PTO is hosting/assisting a donation box will be setup to allow people to make individual donations.   The PTO will provide a semi-permanent board that will show the fundraiser progress which will be displayed in a prominent location at Elkhorn Elementary.  The PTO has also been approached by staff/teachers and students about the students bringing in spare change to assist in the fundraising goal.  Students contributions will give them a greater sense of ownership and pride in their playground and school community.  The PTO is also considering starting a FundMe Now or similar account to help reach its playground fundraising goal.  Additionally, the PTO may host other events to engage the community to Help the Elks Build a Better Playground, including a family race, pie to principal/teachers, etc. 

Kona Ice: Elkhorn Elementary PTO will have the Kona Ice truck set up to sell its product at the Elkhorn Elementary Back to School Bash which will be held on August 7, 2015 from 5:30 – 7:00p.m.  Additionally, the Elkhorn Elementary PTO may have t-shirts and other concessions available for sale at the back to school bash.  Kona Ice will also be utilized at other events to celebrate our students such as 100 days of school, spring fling, winterfest, merry math night, etc.

VIII.D.4. Bondurant Middle School fundraisers
Rationale

Bondurant Middle School is requesting permission to conduct the following school wide fundraisers for the 2015-2016 school year.

Library Fundraisers

Jerky sales

Pumpkin Decorating Contest

Recycling ink cartridges & cell phones

Book Fair  x 2

Book Character Pumpkin Decorating Contest

Book Swap/Sale

 

The fundraisers above will raise money for activities to promote reading throughout the school.  We are always trying to come up with ways to promote reading, but currently we have the following programs that we purchase materials and prizes for our students:

 

  • Battle of the Books Reading Activities
  • Battle of the Books Competition
  • Name the Library after the highest AR point winner
  • Grade level trophy for the highest number of AR points
  • Book Character Pumpkin Decorating Contest
  • AR reading medals and other reading incentives
  • Author visits
  • Book fair giveaways
  • *We are looking into electronic ways for students to read ebooks
  • Afterschool reading programs
  • And much more

 

Academic Team Fundraiser

Lollipop sales

 

This fundraiser will be used to support the Academic Team.

 

PTO fundraisers

Kroger Community Rewards

Box Tops for Education

Labels for Education

Tyson Project A+

Fundraiser Group:  Math Olympiads

Reason for fundraising:  Startup money for new Academia Team – registration, materials, shirts

Fundraiser:  School t-shirts to be sold to students for $ 8.00 each ($1.00 extra for size over XL).  The shirts will be preordered and then purchased from Layne Associates PLC.

Sponsors:  Robbie Thompson and Leigh Kuhn

 

Fundraiser Groups:  Academic Team & Math Olympiads

Reason for fundraising:  Registrations, materials, shirts (profits to be evenly split between the two groups)

Fundraiser:  Sell Lollipops after school hours purchased from Easy Fundraising Ideas.com

Sponsors:  Academic Team – Robbie Roberts and Math Olympiads:  Robbie Thompson and Leigh Kuhn

Coke Rewards

 

 

VIII.E. Create/Modify Positions
VIII.E.1. Revise Classified Hours - EMS
Rationale

EMS SBDM requests a change to one School Secretary position from 220 days to 227 days at 7.5 hours/day and one Secretary position from 7.5 hrs/day to 8 hrs/day for 240 days.  This was approved in the spring and was meant to be changed when the initial school allocation plans were submitted to the board, but was overlooked.

 

 

VIII.E.2. Increase Contract Days
Rationale

At the May 4, 2015 board meeting, the board reduced the contract days for the Assistant FRC Coordinator at Hearn Elementary School from 190 to 153.  We have now received notification that we will have enough funding to increase the contract days for this position from 153 to 165 for the 2015-16 school year.

 

We request that the board increase the Assistant FRC Coordinator position from 153 to 165 days.

VIII.E.3. Abolish Position/Create Position - ELV
Rationale

The Early Learning Village requests the Board abolish a .5 Instructional Coach position and to create a .5 Interventionist Position.  Funds for the position will be paid from allocated Section IV funds.

 

 

VIII.E.4. Abolish Assistant Principal Position - CLE
Rationale

Abolish assistant principal position at Collins Lane Elementary. 

VIII.E.5. Create Kindergarten Position - CLE
Rationale

Due to large anticipated kindergarten numbers at Collins Lane, we are requesting an additional kindergarten teacher.  This additional teacher will be funded through the current Section IV funds.

VIII.E.6. EES Creation of classroom teacher position for 15-16 school year (primary)
Rationale

At the close of the school year we had 98 first graders going into second grade.  We have been given several different numbers are far as students coming from the Village, but at this time that figure looks to be at the least 100.  Our projected enrollment for third grade is around 28 students per teacher.  Given our projected enrollment, with the 7 teachers we have between the 198 students we are planning for, that would be 28.28 students per teacher.  While it may be that allocations will change after 10 days, we would prefer to be proactive and hire a teacher before the school year begins.  Adding a teacher to this ratio of 1st and 2nd graders, puts us at 24.75 students per classroom.  This is still over the cap size for primary, but much closer to 24.  We plan to pay for this position with Title I funds.  This was noted in our program evaluation as a potential use of those funds. 

VIII.E.7. Increase ARC Chairperson Designee/RTI Facilitator Contract Days
Rationale

Due to recent clarification of expectations for the implementation of Response-to-Intervention, including the data collection/interpretation and other documentation there is a need to increase the number of contract days for the ARC Chairperson Designee/RTI Facilitator.  This would permit the individual time to review RTI folders as well as IEPs to provide feedback and ensure the district is following established protocol.  Funds for the additional days will be paid from IDEA and general fund.

VIII.E.8. Increase Contract Days for Day Care Director
Rationale

Western Hills High School SBDM Council requests approval to increase the Director of the Day Care number of contract days by five.  Currently the Director is contracted for 187 days, and with the additional five days, the contract would increase to 192 days.  Funds for the position will be paid from the Day Care account.

IX. Enter into Closed Session
Rationale

KRS 61.810(1)(k) Meetings which federal or state law specifically require to be conducted in privacy.

KRS 156.577(4)(d) Any preliminary discussions relating to the evaluation of the superintendent by the board or between the board and the superintendent prior to the summative evaluation shall be conducted in closed session.

Recommended Motion

That the Board enter into Closed Session as stated

Actions Taken

Order #164 - Motion Passed:  That the Board enter into Closed Session as stated passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

IX.A. Preliminary Discussion Relating to the Evaluation of the Superintendent
X. Exit Closed Session
Recommended Motion

The Board come out of closed session at

Actions Taken

Order #165 - Motion Passed:  The Board come out of closed session at 6:45p passed with a motion by Ms. Michelle New and a second by Mr. William Cofield.

XI. Superintendent's Summative Evaluation
Rationale

The Superintendent shall be evaluated annually in writing by the Board. With the implementation of the new Superintendent's Professional Growth and Evaluation System (SPGES), the superintendent will share evidence related to the eight professional standards as defined by the SPGES.   Board members will then score each standard and share their agreed upon ratings with the superintendent.

Recommended Motion

Adoption of the Superintendent's summative evaluation as presented

XII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:00 pm on August 17, 2015 at Elkhorn Elementary School.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #166 - Motion Passed:  That the meeting be adjourned at 6:47pm passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.