Franklin County
September 07, 2004 7:00 PM
September 7, 2004, Regular Meeting
I. Call to Order
I.A. Closed Session per KRS 61.810
Rationale

KRS 61.810 allows for Closed Sessions for "deliberations on the future acquisition or sale of real property by a public agency..."

Recommended Motion

I recommend that the Board go into Closed Session as stated above.

I.B. Tax Hearing
Rationale

FRANKLIN COUNTY BOARD OF EDUCATION NOTICE OF TAX HEARING The Franklin County Board of Education will hold a public hearing in the Franklin County Board of Education Administrative Offices, 916 East Main Street, Frankfort, KY, on September 7, 2004, at 7:00 p.m. to hear public comments regarding a proposed General Fund Tax Levy of 50.5 cents. The General Fund Tax levied in fiscal year 2003-2004 was 51.1 cents and produced revenue of $10,974,270.12. The proposed General Fund Tax rate of 50.5 cents is expected to produce revenue of $11,923,912. Of this amount, $1,620,044 is from new and personal property. The compensating tax rate for 2004-2005 is 48.5 cents and is expected to produce $11,451,678. The general areas to which revenue in excess of 2003-2004 revenue is to be allocated are as follows: Cost of Collections, $1,673; Instruction, $932,189 and Maintenance, $32,219. The General Assembly has required publication of this advertisement and the information contained herein.

I.C. Spotlight
Rationale

Franklin County High School and Franklin County Career and Technical Center recently received a Gold Improvement Award from the Southern Regional Education Board. Franklin County was among the top 70 high schools in the High Schools That Work network. Karen Schneider, CTC Director, will give a brief report on the award and the steps taken to attain it.

I.D. Approval of Minutes of August 2, 2004, Regular Meeting
Rationale

The minutes from the August 2, 2004, Regular Meeting have been presented for your review and approval.

Recommended Motion

I recommend approval of the minutes of the August 2, 2004, Regular Meeting.

I.E. Approval of Minutes of August 16, 2004, Emergency Meeting
Rationale

The minutes from the August 16, 2004, Emergency Meeting have been presented for your review and approval.

Recommended Motion

I recommend approval of the minutes of the August 16, 2004, Emergency Meeting.

I.F. Approval of Monthly Financial Report
Rationale

The Monthly Financial Report has been presented for your review and approval.

Recommended Motion

I recommend approval of the Monthly Financial Report

I.G. Receive Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

II. Reports and General Information
II.A. Superintendent's Report
II.A.1. Superintendent's Activities
Rationale

Mr. Chance's activities for the month of August are included in the Board information.

II.B. Superintendent's Personnel Actions
Rationale

Personnel actions taken since the last meeting of the Board are included in the Board information.

II.C. Reports from School Councils
Rationale

Reports from the SBDM Councils are included in the Board information.

II.D. Construction
II.D.1. Progress Report on Construction of Westridge and Commonwealth Elementary Schools
II.D.2. Approve Pay Application #15 for Westridge Elementary
Rationale

Sherman-Carter-Barnhart, Architects are recommending payment of $275,836 to D.W. Wilburn, Inc. for work accomplished on Westridge Elementary School. Balance to finish, including retainage is $465,345.64.

Recommended Motion

I recommend payment of $275,836 to D.W. Wilburn, Inc.

II.D.3. Approve Payment for Turning Lane - Westridge Elementary
Rationale

Sherman-Carter-Barnhart, Architects are recommending payment of the invoice associated with the construction of the turning lane at Westridge Elementary School. The cost of this improvement to the state highway at this location is reimbursed by the State Highway Department. The total amount due is $226,029.72

Recommended Motion

I recommend payment of $226,029.72 to D.W. Wilburn, Inc.

II.D.4. Approve Pay Application #6 for Commonwealth Elementary
Rationale

Sherman-Carter-Barnhart is recommending payment of $769,357.64 to Marksbury Cornett Engineering Corp. for work accomplished on the construction of the newest elementary school.

Recommended Motion

I recommend payment of $769,357.64 to Marksbury Cornett.

II.D.5. Approve Payment of Architect's Invoice - Sherman-Carter-Barnhart Architects
Rationale

Sherman-Carter-Barnhart, Architects have submitted the following invoices for payment: 1. Westridge Elementary $8,925 2. Commonwealth Elementary $7,920 Total $16,845

Recommended Motion

I recommend payment of $16,845 to Sherman-Carter-Barnhart, Architects.

II.D.6. Progress Reports - Renovation Projects
II.D.7. Approve Change Order #1 - Hearn Elementary School
Rationale

Change Order #1 makes the following changes to the contract. 1. Changes new wood door veneer from birch to oak to match existing wood doors at Hearn. Cost = $3,294.38. 2. Removes existing sink base cabinetry in storage rooms. Cost = $511.98 3. Removes an existing column and steel supports for a partition that was no longer used. cost = $500 Total cost of Change Order = $4,306.36

Recommended Motion

I recommend that Change Order #1 for Hearn Elementary School be approved at a cost of $4,306.36.

II.D.8. Approve Change Order #2 - Hearn Elementary School
Rationale

Change Order #2 makes the following changes to the contract: 1. Replaces and changes the one-way (Reading Recovery) mirror glass window. Cost = $2,150.50 2. Change the fire alarm panel to provide easier access per fire department's request. Cost = $619.15 3. Add new toilet accessories for restroom to replace existing fixtures. These were omitted by the architect. Cost = $581.90 Total cost of Change Order = $3,351.55

Recommended Motion

I recommend approval of Change Order #2 for Hearn Elementary School at a cost of $3,351.55.

II.D.9. Approve Change Order #3 - Hearn Elementary School
Rationale

In the main pods that are being renovated the existing cabinetry in the "commons" area is in extremely poor condition. If left in place, it would not be suitable. Cost = $20,089.35

Recommended Motion

I recommend approval of Change Order #3 for the Hearn Elementary Project at a cost of $20,089.35, pending KDE approval.

II.D.10. Approve Pay Application #4 - Hearn Elementary School
Rationale

Ross-Tarrant, Architects are recommending payment of $343,908 to Trace Creek Construction, Inc. for work accomplished on the Hearn Elementary School Project.

Recommended Motion

I recommend payment of $343,908 to Trace Creek Construction, Inc.

II.D.11. Approve Change Order #4 - Bondurant Middle School
Rationale

During demolition of the heating and cooling system in the kitchen at Bondurant Middle School, it was discovered that the "make up" air in the existing kitchen range hood exhaust came from the HVAC system. The existing air handler was not in good repair and there was not a way to adapt it to the new geothermal system. The Change Order will result in the installation of new fans, controls, ductwork and accessories to provide "make up" air to the range hood. The cost of this change is $18,176.90.

Recommended Motion

I recommend that the Board approve Change Order #4 at Bondurant Middle School at a cost of $18,176.90, pending KDE approval.

II.D.12. Approve Pay Application #4 - Bondurant Middle School
Rationale

Ross-Tarrant, Architects are recommending payment of $1,022,237.25 to James R. Leake & Son, Inc. for work accomplished on the Bondurant Middle School Project.

Recommended Motion

I recommend payment of $1,022,237.25 to James R. Leake & Son, Inc.

II.D.13. Approve Change Order #1 - Elkhorn Middle School
Rationale

Change Order #1 makes the following changes to the contract: 1. Provides for an additional door to the guidance office and allows for deletion of door/frames due to floor plan change. Deduct = (-$199.45) 2. Deletes EDS electrical system for food service equipment under hood and uses conventional electrical hookup. Deduct = (-$23,515) 3. Adds three (3) new staff restrooms and relocates a janitor's closet. Cost = $62,426.81 4. Changes specifications on modified bitumen roofing to allow for lead time to be met with same warranty guarantee. Deduct = (-$500) 5. Delete dishwashing mixing valve that is not required and not needed. Deduct = (-$553.28) Total amount of Change Order = $37,659.10

Recommended Motion

I recommend approval of Change Order #1 for Elkhorn Middle School renovation at a cost of $37,659.10, pending KDE approval.

II.D.14. Approve Change Order #2 - Elkhorn Middle School
Rationale

Change Order #2 makes the following changes to the contract: 1. Deletes three (3) new roof drains due to redesign of roof slope to match the existing sloping structure. Deduct = (-$4,175.87) 2. Replaces the existing sprinkler riser shut off valve that is leaking. Cost = $1,559.97 3. Adds panel sections to a column cover to hide both column and existing roof leader due to a concealed condition. Cost = $2,090.70 4. Due to a concealed condition reroutes two (2) existing roof drain leaders in the new administration area. Cost = $3,352.93 5. Repairs an existing downspout storm sewer line hit by excavation and not shown on survey. Cost = $655.56 Total cost of Change Order #2 = $3,713.29

Recommended Motion

I recommend approval of Change Order #2 at Elkhorn Middle School at a cost of $3,713.29.

II.D.15. Approve Change Order #3 - Elkhorn Middle School
Rationale

Change Order #3 makes the following changes to the contract: 1. Relocates a roof drain leader in the cafeteria to run down an existing column due to a concealed condition. Cost = $2,476.78 2. Deletes a new concrete grease trap and connects to an existing grease trap. Deduct = (-$2,160) 3. Adds electrical power for the handicap door operations at the front entry due to an omission by the electrical engineer. Cost = $2,699.30 4. Removes existing compressed air lines and relocates water lines in the new art room area. Cost = $1,679.86 Total cost of Change Order #3 = $4,695.94

Recommended Motion

I recommend that Change Order #3 be approved at a cost of $4,695.94.

II.D.16. Approve Pay Application #5 - Elkhorn Middle School
Rationale

Ross-Tarrant, Architects are recommending payment of $848,431.80 to D.W. Wilburn, Inc., for work accomplished on the Elkhorn Middle School renovation.

Recommended Motion

I recommend payment of $848,431.80 to D.W. Wilburn, Inc.

II.D.17. Approve Pay Application #4 - WHHS Project
Rationale

Ross-Tarrant, Architects are recommending payment of $390,745.80 to Morel Construction Co. Inc., for work accomplished on the Western Hills High School renovation project.

Recommended Motion

I recommend that the Board approve payment of $390,745.80 to Morel Construction.

II.D.18. Approve Change Order #2 - Phase I - WHHS Softball Fieldhouse
Rationale

While digging the new sewer line for the softball fieldhouse, the contractor broke an unmarked underground electrical line. Cost = $1,241.85

Recommended Motion

I recommend that Change Order #2 to the WHHS softball fieldhouse be approved at a cost of $1,241.85

II.D.19. Approve Change Order #1 - Phase II - Athletic Facility Upgrades
Rationale

Existing subsurface conditions showed that the track was unstable under the weight of resurfacing equipment and could not be resurfaced. Milling of the existing surface and drainage was added to dry the track out. Additional stone was added to the milled substate. Cost = $23,920

Recommended Motion

I recommend that Change Order #1 for the Phase II - Athletic Facility upgrades be approved at a cost of $23,920, pending KDE approval.

II.D.20. Approve Change Order #2 - Phase II - Athletic Facility Upgrades
Rationale

In order to maintain a walkway between the home football bleachers and track at FCHS, it was necessary to add metal planking between the fence posts and stone. Cost = $9,600

Recommended Motion

I recommend that the Board approve Change Order #2 for the Phase II - Athletic Upgrades at a cost of $9,600, pending KDE approval.

II.D.21. Approve Pay Application #3 - Phase II - Athletic Facility Upgrades
Rationale

Ross-Tarrant, Architects are recommending payment of $151,110 to Morel Construction, Inc. for work accomplished on the Phase II - Athletic Facility Upgrades.

Recommended Motion

I recommend payment of $151,110 to Morel Construction, Inc.

II.D.22. Approve Payment of Architect's Invoices - Ross-Tarrant Architects
Rationale

Ross-Tarrant, Architects, Inc., have submitted the following invoices for payment: 1. Elkhorn Middle School Renovation $4,513.12 2. Hearn Elementary Renovation $1,331.82 3. Bondurant Middle Addition & Renovation $11,792.18 4. WHHS Renovation $3,950.32 5. Athletic Upgrades - Phase II $272.02 Total = $21,859.46

Recommended Motion

I recommend payment of $21,859.46 to Ross-Tarrant, Architects, Inc.

II.E. Report on 2004 ACT Assessment Results
II.F. Strategic Plan Development Proposal
II.G. Report on District Progress on NCLB
III. Consent Agenda
Recommended Motion

I recommend approval of the Consent Agenda.

III.A. Approve Payment of Bills
Rationale

Current bils have been submitted for your review and approval.

Recommended Motion

I recommend approval of the payment of bills.

III.B. Approve Leaves of Absence
Rationale

The following employees have requested a leave of absence. 1. Christa Hockensmith, Teacher - Peaks Mill Maternity Leave (up to 30 days paid), 9/17/04 - 12/6/04 2. Jessica G. Rowland, Teacher - FCHS Maternity Leave (up to 30 days paid), 11/26/04- Approx. 1/10/05 3. Sheila Ward, Bus Driver Leave Without Pay, 9/7/04-9/17/04 4. Elissa Cook Disability Leave, 8/10/04 - 9/22/04 5. Janie S. Hunter, Speech Pathologist Maternity Leave, 8/20/04 - 10/18/04

Recommended Motion

I recommend that the leaves of absence be granted as listed above.

III.C. Approve Contract with University of Kentucky for Student Teachers
III.D. Approve Maintenance Agreement for Riso Copier - FCHS
III.E. Approve Service Agreement for Security Gates in Media Center - FCHS
III.F. Approve Contract for Speech Therapy Services - Jackie Allen
III.G. Approve Contract for SRA Reading Mastery Training - Febbie Allen
III.H. Approve Orientation & Mobility Services Contract - Frankfort Independent Schools
III.I. Approve Renewal of School Resource Officer Contract w/Sheriff's Office
III.J. Approve Contract for Property Inventory - Valuation Advisory Group, Inc.
III.K. Approve Contract with Midway College for Student Teachers
III.L. Approve Fundraising Activity with Scholastic Book Fair - Elkhorn Elementary
III.M. Approve Fundraising Activity with Keymark - Elkhorn Elementary
III.N. Approve Fundraising Activity with Great American - Bondurant Middle School
III.O. Approve Fundraising Activity with Keymark - Elkhorn Middle Football
III.P. Approve Fundraising Activity with Keymark - Elkhorn Middle PTSA
III.Q. Approve Fundraising Activities - Bridgeport Elementary
III.R. Declare Property as Surplus - Floor Buffer/Scrubber
III.S. Approve Service Learning Grant - Community Education
III.T. Approve Title V - Delinquency Prevention Contract - Thornhill Learning Center
III.U. Approve Grant Application for Title V Delinquency Prevention - Community Education
III.V. Approve Shortened School Day (3) Special Education Students
III.W. Approve Textbook Plans for Mathematics and/or Practical Living/Vocational Studies
III.X. Approve Out-of-State Travel - Katrina Kinman
III.Y. Approve Out-of-State Travel - Maurice Chappell
III.Z. Approve Fundraising Activity - BMS Baseball Boosters
III.AA. Approve Creation of Three (3) Part Time Instructional Assistants for Reading Recovery
III.BB. Approve Stipends Paid by School - Elkhorn Middle School
III.CC. Approve Stipends Paid by School - Bondurant Middle School
III.DD. Approve Reallocation of Secretarial Positions - Hearn Elementary School
III.EE. Approve Creation of Instructional Assistant - Special Ed - Elkhorn Middle School
III.FF. Approve Contract for Psychiatric Consultation - Kelly K. Hill
III.GG. Approve Job Description for Teacher Quality Program Coordinator
III.HH. Approve Contract for Bluegrass Writing Project - Annie Robbins
III.II. Approve Overnight Travel - Hearn Elementary Fifth Grade
III.JJ. Approve Creation of Instructional Assistant Position - LEP Program
III.KK. Approve Agreement with Frankfort Regional Medical Center - FCCTC
III.LL. Approve Agreement with KCTCS - FCCTC
III.MM. Approve Agreement with Bradford Square - FCCTC
III.NN. Approve Instructor Contracts for Community Education
III.OO. Approve Participation in Voluntary Employee Insurance with KSBA
Rationale

The Kentucky School Boards Association (KSBA)has contracted with the Jefferson-Pilot Insurance Company to offer employees and Board Members across the state an optional group life, group dental and disability insurance plan. The group term life insurance has three distinct advantages to our employees that are not currently available. 1. For employees under age 60, there is a guarantee issuance of up to $100,000. For medical reasons, many of our employees cannot obtain life insurance. 2. The insurance has portability should the employee resign or retire. 3. The rates are very competitive.

Recommended Motion

I recommend that the Board approve participation in the voluntary insurance program offered by KSBA and Jefferson-Pilot.

III.PP. Approve Contracts for Sewer Extensions at WHHS/Commonwealth
III.QQ. Approve Contracts for Non-Resident Pupils (in Other Districts)
Rationale

The attached contracts are for Franklin County residents who are attending school in another district. Contracts are submitted for: 1. Owen County 2. Scott County 3. Fayette County 4. Henry County 5. Anderson County 6. Woodford County 7. Shelby County 8. Mercer County 9. Clark County

Recommended Motion

I recommend that the attached non-resident pupil contracts be approved for Franklin County residents attending school elsewhere.

III.RR. Approve Contracts for Non-Resident Pupils (in Franklin County)
Rationale

The attached contracts are for residents of other school districts who are being educated by the Franklin County Public Schools. 1. Owen County 2. Scott County 3. Fayette County 4. Henry County 5. Anderson County 6. Woodford County 7. Shelby County 8. Mercer County

Recommended Motion

I recommend that the attached non-resident pupil contracts be approved for the residents of other school districts being educated by the Franklin County Public Schools.

III.SS. Approve Fundraising Activity - BMS Band Boosters
IV. New Business
IV.A. Approve Tax Rates for 2004-2005 School Year
Rationale

The Franklin County Board of Education has received its information from the Revenue Cabinet concerning tax rates for the 2004-2005 school year. Provisions of KRS 160.470(7) have been met. I propose the following tax rates: Real Estate 50.5 Tangible 51.4 Motor Vehicle 51.0 Please note that this rate is .6 lower than last years' real estate rate of 51.1 cents. The change is due to higher assessments and new property in our taxing district.

Recommended Motion

I recommend that the Board approve the tax rates for 2004-2005 as listed above.

IV.B. Approve Working Budget for 2004-2005
Rationale

Attached is the Working Budget for 2004-2005. The following changes have been incorporated since the Amended Budget was approved during the August Board Meeting. 1. Adjusted Salaries to Actual Contracts (+204,509) 2. Reconciled School Allocations & Carryover (-29,006) 3. Corrected SEEK Allocation (-663,363) 4. Actual Beginning Balance (+323,517) 5. Actual Beginning Balance - Capital Outlay (-91,569) 6. Actual Beginning Balance - Building Fund (+1,189,563) 7. Actual State Building Fund Revenue (+123,792) 8. Increase Debt Service to Include New Issues (+1,179,054) 9. Contingency of 4.7% (+2,033,591.32)

Recommended Motion

I recommend approval of the 2004-2005 Working Budget.

IV.C. Discussion and Action Concerning the Renaming of the New Elementary School
Rationale

During the August 2004, Regular monthly Board Meeting, the Franklin County Board of Education rescinded the action naming Commonwealth Elementary School. It was proposed that parents of students who were in that attendance district could e-mail or call and vote their preference as to the following names: West Bridgeport Westport Kingsport Enclosed in the backup is the tabulated results as of August 15, 2004. We were unable to verify that any of these votes are exclusive to parents within that attendance district.

Recommended Motion

None

IV.D. Disposal of Bald Knob Elementary Property
Rationale

With the closing of Bald Knob Elementary School, it becomes necessary for us to dispose of the property. I would also propose that the Board authorize the Superintendent to contract with an appraiser to conduct a commercial appraisal of the property, contract with a surveyor to obtain a survey of same, and to begin to accept auction proposals.

Recommended Motion

I recommend that the Franklin County Board of Education:

1. Declare the property at Bald Knob Elementary School as surplus to the needs of the district (pending KDE approval).

2. Authorize the Superintendent to contract for a commercial appraisal of the property.

3. Authorize the Superintendent to contract with a surveyor to obtain a survey of the site.

4. Authorize the Superintendent to advertise and accept proposals for services for the anticipated auction of
Bald Knob Elementary School.

IV.E. Declare Bridgeport Elementary as Surplus
Rationale

In the fall of 2005, the property at Bridgeport Elementary School will no longer be utilized as a school in our district. I am asking that the Board declare this property as surplus to the needs of the school district.

Recommended Motion

I recommend that the property at Bridgeport Elementary School be declared as surplus to the needs of the district effective October 1, 2005, pending KDE approval.

IV.F. Approve Amended Calendar for 2004-2005
Rationale

Because of the delay in the opening of the schools for 2004-2005, we need to amend the school calendar. The five days were added to the end of the school year. One complication that has already come up is that the Kentucky Department of Education will not approve November 2, 2004, as a Professional Development Day although they had previously approved it. A quickly called meeting of administrators indicated that their choice was to reschedule the Professional Development Day to October 25, 2004. This date corresponds to the end of the first quarter and grading period. All schools will be involved in a Professional Development activity on that day. Last day for students (barring weather cancellations) is June 1, 2005.

Recommended Motion

I recommend that the Board approve the amended school calendar for 2004-2005.

V. The next Working Session will be held at 7:00 p.m., Monday, September 20, 2004, at the Central Office.
VI. Adjournment