Twenty-three athletes from our schools participated at the State Track Meet last month. Representing FCHS were: Caitlin Barker, Layne Bush, Latassia Carter, Andre Creech, Krystal Davis, Jessica Durham, Laroya Hogan, David Hughes, Veneice Oldham, Nickolas Porter, Robert Redding, Yvonne Stone, Jeffery Wheat, Andrew Wise and Chelsea Woods Representing WHHS were: Ryan Belcher, Tyler Combess, Justin Duncan, Jeffrey Gaby, Jennifer Hitt, Charles Keene, John Keene, and John O’Brien.

I recommend approval of the minutes of the June 7, 2004, Regular Meeting.

I recommend approval of the Minutes of the June 24, 2004, Special Meeting.

The Monthly Financial Report is presented for your review and approval. If you have specific questions, I will try to answer them.

I recommend approval of the Monthly Financial Report.

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

It was requested by Frankfort Sewer to relocate the sanitary sewer line. In the course of work, rock was encountered. The cost of the extra work was $11,582.29.

I recommend approval of Change Order #7 to the Westridge Elementary School project at a cost of $11,582.29

The contractor did not incase the data outlet wiring from the tops of the walls to the cable trays at the classroom wing. I opted to accept the $6,000 credit because to do otherwise would have delayed the project and our architect and engineer feel it is an acceptable installation.

I recommend that the Board approve Change Order #8 at Westridge Elementary for a credit of $6,000.

Due to some adjustments needed, two new 4" water lines were installed. These water lines will service both the WHHS Field House and the WHHS Football Field. The cost of this change order is $20,000 and is due to the extensive site work on this campus.

I recommend that the Board approve Change Order #3 for the Commonwealth Elementary project.

Sherman-Carter-Barnhart, Architects are requesting payment of $546,791 to D.W. Wilburn, Inc. for work accomplished on Westridge Elementary School.

I recommend payment of $546,791 to D.W. Wilburn, Inc.

Sherman-Carter-Barnhart, Architects are recommending payment of $292,140 to Marksbury Cornett Engineering Corp. for work accomplished on Commonwealth Elementary School.

I recommend payment of $292,140 to Marksbury Cornett.

In developing a turn lane along Devils Hollow Road for the entrance to Westridge Elementary School, there are many utilities that must be re-located. The Frankfort Plant Board is requiring that a utility easement be granted for that purpose.

I recommend that the Board grant a utility easement, as stated in the back-up materials to this item, to the Frankfort Plant Board.

Sherman-Carter-Barnhart, Architects have submitted the following invoices for payment: 1. Commonwealth Elementary $2,640 2. Westridge Elementary $2,975 TOTAL $5,615

I recommend payment of $5,615 to Sherman-Carter-Barnhart, Architects.

Ross-Tarrant Architects are recommending payment of $13,201.55 to Gordon Construction, Inc., for work accomplished on the WHHS Press Box project. The balance to finish is $3,403.45.

I recommend payment of $13,201.55 to Gordon Construction.

Ross-Tarrant Architects are recommending payment of $344,196 to D.W. Wilburn, Inc., for work accomplished on the Elkhorn Middle School renovation project.

I recommend payment of $344,196 to D.W. Wilburn, Inc.

Ross-Tarrant Architects are recommending payment of $139,062.60 to Trace Creek Construction, Inc., for work accomplished on the Hearn Elementary School renovation project.

I recommend payment of $139,062.60 to Trace Creek Construction, Inc.

Ross-Tarrant Architects are recommending payment of $603,375.30 to James R. Leake & Son, Inc. for work accomplished on the Bondurant Middle School renovation project.

I recommend payment of $603,375.30 to James R. Leake & Son, Inc.

Ross-Tarrant, Architects are recommending payment of $225,900 to Morel Construction Co., Inc. for work accomplished on the Western Hills High School addition and renovation project.

I recommend payment of $225,900 to Morel Construction Co., Inc.

Ross-Tarrant Architects have submitted the following invoices for payment: 1. WHHS Softball Press Box $111.16 2. Athletic Upgrades $2,720.20 3. Bondurant Renovation $2,183.73 4. WHHS Renovation $1,975.16 TOTAL $6,990.25

I recommend payment of $6,990.25 to Ross-Tarrant Architects.

I recommend approval of the Consent Agenda

Current bills have been distributed to each member for study and approval.

I recommend that the Board approve the payment of bills.

The following employees have requested a leave of absence: 1. Jessica Huff, Art Teacher, Bridgeport Maternity Leave (up to 30 days paid) 2004-2005 School Year 2. Jennifer Embry, Elkhorn Elementary Maternity Leave (up to 30 days paid) 2004-2005 School Year 3. Janie Hunter, Speech Language Pathology Maternity Leave (up to 30 days paid) 2004-2005 School Year 4. Rebecca Cunningham, Art Teacher, Hearn Maternity Leave (up to 30 days paid) August 9, 2004, until further notice

I recommend that the Board approve the requests for leaves of absence.

1. Mike Snow, Master Plumber - $250 2. Danny Conway, Journeyman Plumber - $60 3. Richard Clark, HVAC Journeyman - $60 4. Keith Driskell, Electrical Tech. - $70 5. Ron Gordon, Master Electrician - $100 TOTAL - $540 The payment of these fees as a fringe benefit for these highly trained employees helps the district maintain skilled workers instead of having to contract for these services. Overall, it creates great savings to the district to retain licensed technicians

I recommend that the Board agree to pay the annual license renewal fees for those skilled workers in our maintenance department.

The supply of certified teachers available to substitute teach in the Franklin County Public Schools is inadequate to meet current demands. On most days throughout the school year, emergency certified teachers are needed to fully staff our schools. State regulations require that the Board state that “a sufficient supply of fully certified teachers to staff substitute positions in unavailable and that the Board declares that an emergency exists.”

I recommend that the Board declare that an emergency exists and allow the use of emergency substitute teachers for the 2004-2005 school year.

Mark Watson, Transportation Director, is requesting that the bus mileage cost be raised from .75 cents per mile to $1.25 per mile. The mileage cost has not been raised for more than seven years and our current fuel costs are at historic highs. This would typically be the cost charged to groups and schools for field trips. While I regret the necessity to pass along our increased costs to schools, we can no longer afford to lose .50 cents per mile driven.

I recommend that the bus mileage cost be increased from .75 cents per mile to $1.25 per mile.

I recommend approval of the Comprehensive District Plan Update for 2004-2005.

Deborah Wigginton, Director of Student Services, has informed me that the 2004-2005 Calendar template sent out by the Kentucky Department of Education was in error. There were only 174 school days included. The attached and revised calendar includes 175 student days.

I recommend that the Board approve the revised School Calendar for 2004-2005.

For at least the past 40 years, Frankfort City Parks and Recreation and the Franklin County Public Schools have had a working agreement in sharing athletic facilities. This includes soccer fields, tennis courts, Juniper Hills golf course, softball fields, and baseball fields. In this agreement, the City is responsible for maintaining the two baseball fields year round. This includes dragging and lining the fields for all high school varsity games, mowing, trimming, fertilizing, irrigating, and collecting trash. Also, according to the agreement, any outside group desiring to use the fields during the summer months must schedule usage through the City’s Parks and Recreation Department. At the present time, the baseball fields are heavily used with practices and games. Additional usage will increase wear and tear on the fields and add to already high utility costs. The Franklin County Public Schools has had a long-standing working relationship with Frankfort City Parks and Recreation. We cannot afford to do anything that could jeopardize this relationship.

For these reasons, it is my recommendation that we only continue our existing agreement with Frankfort City Parks and Recreation.

Attached in the back-up material is the 2004 Policy Update submitted to you for a “First Reading”. These proposed changes reflect new/revised legal requirements, as well as, “Best Practice” recommendations from KSBA. At the top of each draft is the rationale for the proposed change. In the body of the draft, additional or new language is underlined. Language with strike-throughs is recommended for deletion. All policy updates have been distributed to directors and supervisors at the Central Office for their comment and recommendations prior to inclusion in the Board Packet. These amended policies will be brought back to you in the August Board Meeting for your final approval.

I recommend that the minutes reflect a "first reading" of the 2004 policy update.

Attached in the back-up material is the 2004 Procedural Update for your review. These are not required to have Board approval, but your comments are welcome.

I recommend that the minutes reflect a "review" of the 2004 Procedure Update.