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I.
Call to Order
The mission of the Franklin County Public Schools is to prepare students for College and Career Readiness and to become contributing citizens.
Please silence all cell phones.
I.A.
Approve Amending the Agenda to Add Consent Item and to Move Agenda Item
Approve Amending the Agenda to add Consent Item
VIII.C.11 Approve Job Description & Title Revision for Special Education Administrative Assistant
Move Agenda Item
XIII Assistant Coordinator of the Family Resource Center to Consent Agenda Item VIII.C.10 Assistant Coordinator of the Family Resource Center
Order #86 - Motion Passed: passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.
II.
Recognitions and Presentations
Director of Student Services - Kyle Sexton
New Principals:
The Academy - Sarah Vivian
Elkhorn Elementary School - Billy Parker
Hearn Elementary School - Kyle Lee
Recognize Mark Watson - Selected as the Transportation Director of Year
III.
Public Comments
The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.
IV.
Attendance Audit Update
Mr. Sexton will share findings from a 2014 attendance audit conducted by KDE.
V.
New Business
V.A.
First Reading Attendance Policy 09.123
The minutes will reflect a first reading of policy change 09.123.
V.B.
Approval of Minutes for June 16, 2014 Board Meeting
Dr. Jennifer Grisham-Brown left the June 16 meeting early and must abstain from approving these minutes.
Order #87 - Motion Passed: passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.
V.C.
Second Reading/Approve 2014-2015 Policy and Procedure Updates
Second reading on updated 2014-2015 policies and procedures are attached for your approval.
Approval of the attached 2014-2015 Policy and Procedure Updates
Order #88 - Motion Passed: Approval of the attached 2014-2015 Policy and Procedure Updates passed with a motion by Mr. William Cofield and a second by Ms. BeLinda Henson.
V.D.
School Fees PME
Per board policy 09.15, all school fees must be approved by the Board.
Approval of PME school fees for the 2014-15 fiscal year
Order #89 - Motion Passed: Approval of PME school fees for the 2014-15 fiscal year passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.
V.E.
Approve Renewal of Freeze on Field Trips Outside the District
Due to budgetary constraints it is necessary to continue a freeze on regular school field trips to destinations outside of Franklin County for 2014-2015.
This does not include competitions, co-curricular, athletic, special events or trips funded through grants.
Approval to continue a freeze on regular field trips outside Franklin County for 2014-2015
Order #90 - Motion Passed: Approval to continue a freeze on regular field trips outside Franklin County for 2014-2015 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Ms. BeLinda Henson.
V.F.
Approve 2014-2016 FCPS KETS District Technology Plan
The Board must approve the District KETS Technology Plan prior to the district submitting the plan to KDE.
Approval of the FCPS District Technology Plan for 2014-2016
Order #91 - Motion Passed: Approval of the FCPS District Technology Plan for 2014-2016 passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.
VI.
Construction
VI.A.
Ameresco Pay Application
Ameresco is requesting payment in the amount of $244,439.95 for work completed on the energy savings project.
Approve pay application #7 to Ameresco in the amount of $244,439.95
Order #92 - Motion Passed: Approve pay application #7 to Ameresco in the amount of $244,439.95 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.
VI.B.
Ameresco Pay Application
Ameresco is requesting payment in the amount of $242,231.22 for work completed on the Performance Contract Project.
Approve pay application to Ameresco in the amount of $242,231.22
Order #93 - Motion Passed: Approve pay application to Ameresco in the amount of $242,231.22 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.
VI.C.
AMERESCO Substantial Completion
The AMERSCO Energy Project is complete. The Certificate of Substantial Completion is attached for your approval.
Approve the Substantial Completion Document
Order #94 - Motion Passed: Approve the Substantial Completion Document passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.
VI.D.
Approve Tax Exempt Purchase Orders
We are requesting approval of tax exempt purchase orders for materials associated with the BMS bleacher replacement ($46,210.00) and the EMS bleacher replacement ($75,665.00)
Approve tax exempt purchase orders for the BMS and EMS bleacher projects.
Order #95 - Motion Passed: Approve tax exempt purchase orders for the BMS and EMS bleacher projects. passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.
VI.E.
Award of Construction Contract
Once bids were received for the BMS/EMS Bleacher Projects, Atlas Metal Products was the low bidder with at total amount of $121,875.00. We are recommending that the Board award the Construction Contract to Atlas Metal Products for this project.
Award of Construction Contract to Atlas Metal Products for replacement of gym bleachers at BMS and EMS.
Order #96 - Motion Passed: Award of Construction Contract to Atlas Metal Products for replacement of gym bleachers at BMS and EMS. passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.
VI.F.
Approve Revised BG-1
After the bids were released for the BMS/EMS bleacher project, the BG-1 had to be revised to reflect the official total. The total cost is $142,899.00
Approve revised BG-1 (#14-222) for bleacher replacements at BMS & EMS totaling $142,899.00
Order #97 - Motion Passed: Approve revised BG-1 (#14-222) for bleacher replacements at BMS & EMS totaling $142,899.00 passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.
VII.
Reports to the Board
VII.A.
Approve Monthly Financial Report
The Monthly Financial Report is presented for your review and approval.
Approval of the Monthly Financial Report
Order #98 - Motion Passed: Approval of the Monthly Financial Report passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.
VII.B.
Superintendent's Activities
Ms. Jones' activities for the month of June are presented for your information.
1-
2- Directors' Meeting, Principal Summative Evaluation, Principal Meeting, Meeting with Employee, Hearn SBDM Meeting, Board Meeting
3- Principals' Summative Evaluations, Review of PLCS Program Review, WHHS SBDM
4- Principals' Summative Evaluations, Meeting with Employee, Finance Meeting, High School Advisory
5- Graduation Practice, Principal Summative Evaluation
6- Summative Evaluation, CIA Meeting
7-
8-
9- Employee Meeting, Summative Evaluations
10- Summative Evaluations, Retirement Reception
11- Born Learning Academy Meeting, CIA Meeting, Grand Theater Tour, Parent Meeting, Meeting with Principal Candidate
12- Administrative Staff Meeting, Finance Meeting
13- Employee Meetings
14-
15-
16- Planning Meeting (Admin Retreat); Home-School Meeting, Board of Education Meeting
17- Meeting with Assistant Superintendent and SRO, Employee meeting
18- Principal Meeting, Finance Meeting
19- Kentucky Association of School Superintendents' Summer Meeting - Bowling Green
20- Compass Learning
21-
22-
23- Emergency Management Meeting, Principal P-PGES meeting, Board of Education Meeting
24- Interviews
25- CTC Meeting, Compass Learning Meeting, District PD
26- District PD, United Way Meeting
27- School Visits
28-
29-
30- Principal Meeting, Chamber Meeting, Teacher Meeting
VII.C.
Superintendent's Personnel Actions
Personnel Actions taken since the last meeting of the Board are presented for your information.
VII.D.
Reports from School Councils
Reports from the Bondurant, Bridgeport, Collins Lane, Early Learning Village, Elkhorn Elementary, Elkhorn Middle, Peaks Mill, Westridge, and Franklin County High School SBDM Councils are presented for your review.
VII.E.
Attendance Report
Month 9 and 10 for SY 13-14 are presented for your review.
VIII.
Consent Agenda
The Consent Agenda is presented for your approval.
Approval of the Consent Agenda as presented
Order #99 - Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.
VIII.A.
Approval of Minutes for June 2 and June 23, 2014.
June 2, 2014 & June 23,2014 minutes are attached for your approval.
Approve Minutes for June 2, June 16 and June 23, 2014
VIII.B.
Approve Payment of Bills
Date: 07/07/14
Warrant #070714 & M063014
Fund: General Fund/Federal Programs
VIII.C.
Approve Positions
VIII.C.1.
BPE 2014-2015 Position
Bridgeport Elementary requests Board approval to create the following positions for 2014-2015:
Program Review Chairs:
A/H - Jessica Huff
PLCS - Amy Crumbaugh and Lee Ann Jackson
Writing - Erin McDowell
K-3 - Robin Emery and Holly Moore
(all paid from Tiger Time ASP funds $1000 if doing alone and split if co-chairs
Team Leaders:
Lauren Hedges, Sharon Lyons, Shannon Swanigan, Mary Beth Mika, Erin McDowell, Elizabeth Colley, Jessica Huff, Courtney Staples - each paid $500 from Tiger Time ASP funds.
VIII.C.2.
WRE custodian position addition
Westridge Elementary requests the board to create a 12.5 day (7 hours/day) custodian position. This position will be paid from Section 6.
VIII.C.3.
Approval of 75 Day Instructional Coach Position for HES
Hearn is requesting the approval an Instructional Coach position focusing on supporting teachers in meeting the requirements of the PLCS, Writing, Arts & Humanities, and K-3 program reviews. The instructional coach will be responsible for planning with teachers, modeling lessons, assisting in curriculum revisions, monitoring of program review evidence collection, participating on the Coordinated School Health Curriculum Committee, attending PLC's, and other duties as directed by the school principal. This position is for 75 days and will be paid using the Hornet Club Account.
VIII.C.4.
Increase days for Occupational Therapist
We currently have an occupational therapist position posted at .7 (131 days) and I am recommending we increase this to .75 (140 days) to allow the therapist to be in all the schools assigned at least 4 days a week to meet the needs of the students’ Individual Education Plans.
The funding for this 9 day increase will come from IDEA Basic Part B.
VIII.C.5.
Approval of 50 day Drama Instructor HES
Hearn Elementary is requesting the approval of a 50 day position for the 2014-2015 school year. Funds for the position will be paid from the Hornet Club and the individual will be responsible for assisting the state mandated curriculum for drama.
VIII.C.6.
Additional Teaching Position at PME
The SBDM council of PME is requesting that the board create an additional elementary teaching position for the 2014-15 school year. This would be paid for from Title I funds.
VIII.C.7.
Revised Job Description - Account Clerk
When the position for Account Clerk III became vacant the the Central Office, we became aware that the current job description needed to be updated.
We have attached the current job description as well as a draft updated job description for your review.
Request that the board approve the updated version of the job description for Account Clerk III.
VIII.C.8.
Position Changes for FCHS
Due to decisions made by the FCHS SBDM Council concerning their allocation of classified
hours for 2014-15, we request that the board make the following position changes:
Abolish one PT Custodian position (1.8 hrs/day X 250 days)
Increase one Custodian position from 5 hrs/day X 250 days to 7 hrs/day X 250 days
Reduce one Custodian position from 7 hrs/day X 250 days to 4 hrs/day X 250 days
Reduce one School Secretary position from 8 hrs/day X 175 days and 7 hrs/day X 50 days to 7 hrs/day X 225 days
VIII.C.9.
Students transitioning to PME, Extended School Year Staff
We are excited about Ms. Brooke Barrett’s classroom moving from Elkhorn Elementary School (EES) to Peaks Mill Elementary (PME) for 2014-15 school year. To assist with transitioning to PME, I would like to offer a mini camp for students to attend before school starts – dates to be determined. I am recommending we employ one (1) teacher, three (3) instructional assistants, one (1) bus driver and one (1) bus monitor for a maximum of 28 hours per person to provide instruction during this transition session. All personnel will be paid at their hourly rate.
The funding for this will come from IDEA Basic.
Thank you for your consideration in this matter.
VIII.C.10.
Assistant Coordinator of the Family Resource Center
To help students/families resolve personal, emotional, social, and health related problems that interfere with their adjustment to school/community and their capacity to enjoy the fullest benefits that an education offers them. This position would be for 190 days at 6.5 hours per day and will be funded from the Joining Hands FRYSC allocations.
VIII.C.11.
Approve Job Description & Title Revision for Special Education Administrative Assistant
It has come to our attention that the job duties required of the current Secretary for the Special Education Department were not consistent with the Central Office Secretary job description that is currently in use for the central office administrative secretaries. This position has evolved into a specialized position which requires much knowledge of special education laws, forms, and the student information system as it is used to document, track, and provide reports pertaining to our special education students.
We request that the board approve the attached job description entitled "Special Education Administrative Assistant," and that this position be paid at Level 10 on the classified salary schedule.
We also request that the board approve the reclassification of the current Central Office Secretary for Special Education to Special Education Administrative Assistant, retroactive to July 1, 2014.
VIII.D.
Approve Travel
VIII.D.1.
FCHS - Football Overnight
Dates: 7/30 - 8/1
Purpose: Football camp
Destination: Morehead St. University; 195 Academic - Athletic Center; Morehead, KY 50351
Number of Students: 65
Names of chaperons: Chris Tracy, Nick Sheridan, Dennis Ledford, Greg Moore, Steve Perkins, Gordon Miles, Chris Thompson, Kaelin Ammons
Transportation: FCHS Bus
Funding: FCHS QB Club
VIII.D.2.
BMS Archery - Out-of-State Travel
Bondurant's Middle School's Archery Team is requesting permission to travel to Madison Wisconsin to participate in the World Archery Tournament on July 11- 13, 2014. Thirty (30) students will be participating and will be transported by their individual parents/guardians to the tournament. While in Madison, Wisconsin, individual students will be lodging with their own parents/guardians, who are responsible for all costs beyond the $35 dollar entry fee, which will be paid from the Archery Team funds. Marsha Smither, coach, will accompany the students along with their parents/guardians.
VIII.D.3.
EMS Girls Basketball Overnight Camp
Request approval for overnight travel for team camp at Transylvania University.
Location: Transylvania University , 300 N Broadway, Lexington, KY 40508
Attending: Approx.. 25 students from 6th,7th and 8th grade girls basketball teams
Chaperones: Head Coach Tim Courtney, Assistant Coach Vic Hogan, Assistant Coach Jackie Duvall
Dates: Depart on Monday July 21, 11:00am from Elkhorn Middle School
Stay Monday and Tuesday night in dorm rooms on campus of the University
2 players per room, Our female Assistant Coach Jackie Duvall will be staying on the same floor with players
Return to Elkhorn Middle School by 7pm on Wednesday July 23.
Fee: $160 per player - All meals included -Meals are served in the cafeteria on campus - Each grade level will play approx. 7 games each vs. other school teams in 3 days. Funds for the trip will be paid via fundraising and individual students.
Transportation: Students will be transported to and from the camp by FCPS transportation department
VIII.D.4.
FFA Leadership Conference
Mr. Zinner, FFA adviser and two WHHS state officers will be attending a Youth Leadership Training in Washington, DC. The three will fly together and stay at the Convention Hotel from Tuesday, July 22 to Sunday, July 27. The flight and convention fees are paid for by the individual parents/students with supplemental expenses paid for by the WHHS FFA chapter.
VIII.E.
Approve Contracts
VIII.E.1.
Contract ARK Rehab Therapy Service
Contract Therapy Service for 2014 2015 school year
VIII.E.2.
Contract Amend Psychological Services
According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation. This contract will allow us to meet State and Federal guidelines. The funding for this service will come from IDEA Part B Basic.
VIII.E.3.
Contract Central Ky Psychological Services
According to State and Federal guidelines, parents have the option of requesting an independent evaluation at no cost to them if they disagree with our evaluation. This contract will allow us to meet State and Federal guidelines. Then funding for this service will come from IDEA Part B Basic.
VIII.E.4.
Contract Daphne Evers, Assistive Technology
I am requesting Franklin County Schools contract with Daphne Evers to assist with training on use of Assistive Technology.
VIII.E.5.
Student Teaching contract with Midway College
Request permission to enter into an agreement with Midway College to house student teachers.
VIII.E.6.
Contract between WHHS and KYTCDL
KYTCDL is requesting the use of WHHS facilities to provide classes associated with Kentucky Graduated Licensing Program.
VIII.E.7.
MOA for Locally Operated Career and Technical Center
Attached is the MOA for a Locally Operated Career & Technical Education Center in the amount of $277,792.
VIII.E.8.
Service Contract with Franklin County Health Department
Each year the Franklin County Health Department contracts with FCPS to perform preventive services for district employees. The contract for July 1, 2014 - June 30, 2015 is submitted for your approval.
VIII.E.9.
Renewal of Measured Academic Progress (MAP) (NWEA) Contract
Renew NWEA MAP contract for reading, math, and language skills assessments used as benchmarking assessments in grades K-10. These assessments provide data to assist administrators and teachers to make inform instructional decisions in regards to individual students and to assist with the identification of students for participation in Response to Interventions (RTI) and extended learning.
VIII.E.10.
Athletic Trainer Contract
Attached are contracts between FRMC and WHHS/FCHS to provide an Athletic Trainer for the 2014-15 fiscal year.
VIII.E.11.
Approval of OVEC Membership Renewal
Attached for your approval are the OVEC Consortium Membership Agreement and invoice for the 2014-2015 school year.
VIII.F.
Approve Grants
VIII.F.1.
Mathematics Achievement Fund Grant
Elkhorn Elementary is requesting permission to receive MAF funding for the 2014-15 fiscal year.
VIII.G.
Approve Scott-Klausing Invoices & Pay Apps
VIII.G.1.
SKC Invoices
SKC is requesting payment for invoice #33 for the CTC Renovation project in the amount of $1,230.00 and invoice #3 for the BMS/EMS Bleacher project in the amount of $3,444.00
Payment to SKC in the amount of $4,674 for work on the CTC Project and the BMS/EMS Bleacher Projects
VIII.H.
Approval of Surplus Technology for Special Education
Jami Miller would like approval to surplus the attached list of items.
VIII.I.
Approve Use of School Buses
Kentucky State University is requesting use of Franklin County Schools buses on November 9 to transport individuals who will attending the KSU Fall Open House. They are requesting the use of four buses from 12:00 PM until 4:00 PM.
IX.
Enter into Closed Session
KRS 61.810(1)(k) Meetings which federal or state law specifically require to be conducted in privacy.
KRS 156.577(4)(d) Any preliminary discussions relating to the evaluation of the superintendent by the board or between the board and the superintendent prior to the summative evaluation shall be conducted in closed session.
That the Board enter into Closed Session as stated
Order #100 - Motion Passed: That the Board enter into Closed Session as stated passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.
IX.A.
Preliminary Discussion Relating to the Evaluation of the Superintendent
X.
Exit Closed Session
The Board come out of closed session at
Order #101 - Motion Passed: The Board come out of closed session at 8:27pm passed with a motion by Mr. Doug Crowe and a second by Dr. Jennifer Grisham-Brown.
XI.
The Superintendent's Summative Evaluation
The Superintendent shall be evaluated annually in writing by the Board. Each Board member shall complete an evaluation form prior to the meeting. The Board has completed the evaluation and the results will now be discussed with the Superintendent.
Adoption of the Superintendent's summative evaluation as presented
Order #102 - Motion Passed: Adoption of the Superintendent's summative evaluation as presented passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.
XII.
Adjournment
The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, August 4, 2014 at the Franklin County Board of Education.
That the meeting be adjourned
Order #103 - Motion Passed: That the meeting be adjourned at 8:32 pm passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.
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