Franklin County
March 04, 2014 6:00 PM
Special-Called Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

II. 2013 Kindergarten Readiness Report
Rationale

Sharla Six, Elementary Director, will share the results of the kindergarten readiness assessment administered to all incoming kindergartners in August 2013.  This is the first year the kindergarten readiness assessment was administered.

III. New Business
III.A. Approve Minutes for 2.17.2014
Rationale

Dr. Jennifer Grisham-Brown was absent from the February 17, 2014 meeting and must abstain from voting on the approval of those minutes.

Recommended Motion

Approval of the 2.17.2014 minutes as presented

Actions Taken

Order #32 - Motion Passed:  Approval of the 2.17.2014 minutes as presented passed with a motion by Ms. BeLinda Henson and a second by Mr. Doug Crowe.

III.B. KSBIT Assessment - Statement of Position
Rationale

It is recommended Boards of Education submit a Statement of Position in regards to the preferred methodology of assessment.  There are three proposed assessment methodologies:  KSBIT assessment with transfer to KEMI and no repayment of surplus; Department of Insurance (DOI) with transfer to KEMI and no repayment of surplus, and KSBIT assessment with KEMI transfer with payment of surplus.  A comparison of the three methodologies indicates the lesser amount for Franklin County would be the KSBIT assessment with transfer to KEMI with no repayment of surplus.  This assessment is $36,021 less than the DOI, and $51,968 less than the KSBIT with surplus repayment.

Recommended Motion

Approval of the Statement of Position with the preferred assessment methodology of the KSBIT assessment without repayment of the surplus.

Actions Taken

Order #33 - Motion Passed:  Approval of the Statement of Position with the preferred assessment methodology of the KSBIT assessment without repayment of the surplus. passed with a motion by Mr. Doug Crowe and a second by Mr. William Cofield.

III.C. Approve Minutes from 11.3.2014
Rationale

Dr. Jennifer Grisham-Brown and Ms. Michelle New were absent from the November 3, 2014 meeting and must abstain from voting on the approval of those minutes.

Recommended Motion

Approval of the 11.3.2014 minutes as presented

IV. Construction
IV.A. Ameresco Pay Application
Rationale

Ameresco is requesting payment for services completed on the Energy Savings Contract.  The pay application is for $382,142.77 and reflects 64% completion of the project.

Recommended Motion

Approve Ameresco pay application in the amount of $382,142.77

Actions Taken

Order #34 - Motion Passed:  Approve Ameresco pay application in the amount of $382,142.77 passed with a motion by Dr. Jennifer Grisham-Brown and a second by Mr. William Cofield.

IV.B. Approve CTC Change Order #71
Rationale

Change order #71 relates to the addition of a main gate on the east end of the CTC fence.  The change order is an addition of $1,547.39.

Recommended Motion

Approval of CTC Change Order #71

Actions Taken

Order #35 - Motion Passed:  Approval of CTC Change Order #71 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

V. Reports to the Board
V.A. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #36 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

V.B. Superintendent's Activities
Rationale

Ms. Jones' activities for the month of February are presented for your information.

1- 
2-
3- Directors' Meeting
4- Meeting with Doug Jones, Principal Meeting, Parent Meeting
5- Administrators' Meeting
6- Principal Meeting, CIA meeting
7-
8-
9- Directors' Meeting, EES SBDM Meeting
10- Principal Meeting
11- Principal Meeting
12- Principal Meeting
13- Health & Wellness Meeting, Senate Education Meeting,
14- Elkhorn Crossing Visit (Scott County)
15- 
16 -
17- Directors' Meeting, Principal Meeting, Upward Bound
18- KECSAC meeting (Richmond), Middle School Advisory Meeting, Elementary Advisory
19- OVEC Evaluation Policy Training, EES SBDM, WHHS FFA Alumni 
20- High School Principals' Meeting, Teacher Meeting, Let's Move Active School Recognition
21- Principal Meeting, CIA meeting
22
23-
24-Superintendents' Webinar
25- Finance Director Meeting; Area Team Meeting
26- OVEC Superintendents' Meeting, Student Meeting, Teacher Meeting, Program Reviews, EES SBDM Meeting
27- Workforce & Work Ready Committee, Core Team
28- Focus Friday (BPT), Principal Meeting, Tim Thornberry, CIA Meeting
29-
30-
31-

V.C. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

V.D. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.  Attached are minutes from Bridgeport Elementary, Early Learning Village, Elkhorn Middle School, Franklin County High School, and Peaks Mill.

VI. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #37 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Mr. Doug Crowe.

VI.A. Approve Minutes for 2.7.2014
Rationale

Approval of the Feburary 7, 2014 minutes

VI.B. Approve Payment of Bills
Rationale

                                                                Orders of the Treasurer

Date:    /   /13

Warrant #:       13

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date:   /  /13

Warrant #: SFS      13

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VI.C. Approve Leaves of Absence
Rationale

The following employee is requesting approval for a Leave of Absence:

Nicholas Lafferty - Elkhorn Middle School - Paternity Leave - beginning on or around May 12 and continuing through the end of the 2013-2014 school year

VI.D. Approve Fundraising Activities
VI.D.1. ELV Spring Scholatic Bookfair
Rationale

ELV's Spring Scholastic Bookfair---April 14-23rd.

VI.D.2. HES - PTA Fundraisers
Rationale

Hearn Elementary School is requesting the approval of the following fundraisers:
Spell-A-Thon - March 11th
Art Night at the Museum(Kentucky History Museum) - March 13th
McDonald's Night - TBD
Pizza Inn Night - TBD

Money raised by PTA this year is going towards future goals of increasing the school playground and purchasing 1/2 of The Great Body Shop curriculum.

Recommended Motion

Approval of Fundraising Activities

VI.D.3. CTC - Think Box Tops fundraiser
Rationale

CTC would like to generate funds for our school to pay for food, rewards, etc. for students.  Box tops are worth $.10 each.  We will begin pending board approval, and continue through June 30, 2014.

Recommended Motion

Approval of fundraising request

VI.D.4. ELV PTO Spring Fling
Rationale

PTO Spring Fling event.

Recommended Motion

Approval of fundraising request for ELV

VI.D.5. Elkhorn Elementary School SchoolStore.com Program
Rationale

Elkhorn would like permission to use SchoolStore.com as a fundraiser to earn money to increase technology in the building.  Joining SchoolStore.com will allow us to earn funds from over 200 best online retail merchants (Sears, Target, Kohl’s, Walmart, etc.) depending on the percentage.  Participates will enter our school code before shopping. 

VI.D.6. Bondurant Birthday Bash booth rental
Rationale

The Bondurant Middle School student council is hosting a Birthday Bash for BMS, it is our 40th anniversary of being a school in the Franklin County Public School.  As part of the celebration Student Council is wanting to include vendor booths as a fundraiser, booths spaces can be reserved for $25.00 and $50.00 based on size and an additional $5.00 if they need electricity for thier booth. 


VI.D.7. PME Spring Dance
Rationale

Mrs. Blankenship, principal, and the PTO request approval of the Spring Dance on March 21as a fundraiser for the school.

Recommended Motion

Approval of Dance

VI.E. Approve Travel
VI.E.1. FCHS - Key Club Out of State / Overnight
Rationale

Dates:  3/21-3/23
Purpose:  Key Club District Convention
Destination:  Franklin Marriott Cool Springs; 700 Cool Springs Blvd.; Franklin, TN  37067
Number of Students:  15
Names of Chaperons:  Brenda Graves
Transportation Method:  Miller Transportation via contract with East Frankfort Kiwanis Club
Funding:  Parents, FCHS Key Club Activity funds, East Frankfort Kiwanis.

VI.E.2. FCHS - Softball Overnight/Out of state
Rationale

Please see attached request and accompanying charter bus contract.

VI.E.3. FCHS - Girls Rock Out of state
Rationale

Dates:  4/3/2014
Purpose:  Freedom Museum field trip
Destination:  Freedom Museum; Cincinnati, OH
Number of students:  30
Names of chaperons:  Amy Nance, Jane Justice
Transportation:  School bus
Funding:  YSC grant

VI.E.4. FCHS - Baseball Overnight/Out of state
Rationale

Please see attached agenda request form

VI.E.5. EMS KUNA Trip
Rationale

KUNA this year will be from March 16th to the 18th.  Teachers and students from EMS will leave from Elkhorn at 12:30 on Sunday the 16th and return on Tuesday the 18th at about 1:30.  We will be staying at the Crown Plaza in Louisville.  Approximately 30 students will participate and two sponsors.  The bus Request is attached for approval of the overnight trip.  Students will pay for their own lodging and meals; school activity funds will be utilized for bus transportation.

Recommended Motion

Approval of overnight travel

VI.E.6. FCCLA Competition in L-ville
Rationale

The WHHS FCCLA is requesting permission to attend regional competition in Louisville on March 18 - March 21 at the Galt House. Students will be competing in leadership, individual and career projects. There is a total of 10 students attending with transportation being provided by Franklin County Transportation department. Lodging, registration, and meals will be paid for by club fundraising, students, and PERKINS funds. Two FCCLA sponsors will be attending this event with the students.

VI.E.7. WHHS KUNA
Rationale

Western Hills High School would like permission to attend KUNA  (Kentucky United Nations Assembly) on March 13-15. This is an overnight trip with 20 students and chaperones staying at the Downtown Marriott in Louisville. Transportation is requested through the FC Board of Education. Students will provide their own meals and overnight stay. 
Students will all be competing in a variety of events such as: presenting proposals to the UN delegation, debating, building representation of a nation, dressing and dancing in native dress.

Vanessa Smith and Sean McClellan will chaperone.

VI.E.8. FCHS - Bass Fishing Overnight
Rationale

The FCHS Bass Fishing Team will be attending the TBF (SAF) State Championship on Lake Cumberland the dates of March 22nd and 23rd, 2014.  This will be an overnight trip for Saturday, March 22nd, 2014.  Each of the eight Student-Angler’s parents will be attending as a chaperone for their child, thus covering the lodging expenses for their Student-Angler.  Additionally, the parents will transport their own student to and from the competition.  Our accommodations are the Hampton Inn of Somerset, KY.  Address:  4141 S. HWY 27 Somerset, KY  Phone #:  (606) 676-8855  The tournament host marina is Conley Bottom in Monticello, KY.

VI.E.9. FCHS - KUNA Overnight
Rationale

Please see the attached request for overnight stay for FCHS students.

Recommended Motion

Approval of overnight stay

VI.E.10. KUNA out of district/overnight trip
Rationale

Bondurant Middle school is requesting permission for students to attend and participate in KUNA on March 23 - 25.  Students would travel out of district and stay overnight where they would compete in United Nations Assembly.  Twenty-five students will attend along with 2 chaperones.  Franklin County transportation will be used departing on Sunday (3/23/14) at noon and arriving back school on Tuesday (3/25/14) around one.  The transportation will be paid for by BMS; students are staying at the Crowne Plaza Hotel and are responsible for their food and lodging.

VI.E.11. EES 5th Grade Over Night Trip
Rationale

Elkhorn Elementary School would like permission for a 5th grade overnight trip to Camp Carlisle’s Environmental Camp.  Camp activities are planned from Core Standards.  Scheduled dates are for April 17th-18th.  All fifth grade students have an opportunity to attend, and will be responsible for the approximate cost of $34.00.  For families who need assistance, scholarships and other financial assistance will be available.  Students will be chaperoned by fifth grade teachers and other school staff.

VI.F. Approve Contracts
VI.F.1. Preschool Screenings
Rationale

Due to the need for summer preschool screenings, I will need to contract with up to four (4) speech therapists and four (4) preschool teachers to assist in the screening process.  The speech therapists and teachers will be asked to screen children, score protocols, conference with parents and write intervention plans.
I recommend we contract with the staff for a maximum total of 8 days at their daily rate.  The funding for this position will be obtained from IDEA Preschool Basic.

VI.F.2. EMS Copier Contract
Rationale

EMS requests approval for a contract with Commonwealth Technology for copier rentals and services for 48 months.  Contract is attached for Board and Superintendent approval.  Mr. Breckel has reviewed the contract and recommends approval.

Recommended Motion

Approval of Contract

VI.F.3. Cougar's Corner Trip Contract and Out-of State Travel Approvals
Rationale

Approve Summer Program Contracts and Out-of-State travel for Collins Lane Elementary's Cougar Corner Summer Program

Recommended Motion

Approve Contracts

VI.F.4. EMS Band Kings Island Trip
Rationale

EMS requests approval for the band to travel out of state to Kings Island.   Contract for Bluegrass Tours transportation is attached for Superintendent and Board approval.

Approximately 90 students will attend with 2 staff chaperones and several parent chaperones.  The trip is a reward activity for the EMS band students and will occur on Saturday, May 10.  The EMS Band Boosters will provide funding for the travel, whereas students will pay their own park admission and any meals.

VI.F.5. FCHS - AFJROTC Overnight Travel and Miller Contract
Rationale

JROTC is requesting approval for an overnight trip to Bell County in order to participate in a Drill Competition.  Funding for the trip (meals, transportation, overnight stay) will be provided via AFJROTC funds.  The Drill Team and chaperones will be staying overnight in Barbourville, KY at the Best Western Wilderness Trail Inn.

VI.F.6. FCHS - Commonwealth Copying Contract
Rationale

Request approval of the attached contract with Commonwealth Copier.  Mr. Breckel has reviewed the contract and recommends approval.

Recommended Motion

Approval of contract

VI.F.7. FCHS - Drama Positions
Rationale

Request to contract with the individuals ho assist with the Spring FCHS production and are to be paid the designated amount.  Funds will be paid from School Activity Drama Funds.

 

Kate Osterloh, $350 Stipend for Director

Kara Johnson, $400 Stipend for Choreography

Hollis Rosenstein, $500 Stipend for Keyboard

Stephen Mason, $350 Stipend for Technical Director/Light Engineer

Josh Toppass, $250 Stipend for Pit Orchestra

Derek Hughes, $250 Sound Engineer

Brad Chase, $125 Pit Orchestra

Will Renshaw, $125 Pit Orchestra

Donnie Estill, $150 Pit Orchestra

Keith McAlily, $125 Pit Orchestra

VI.F.8. WRE play contracts
Rationale

WRE requests to contract with Jennifer McDonald and Nikki Martin for the amount not to exceed $400 for the Alice in Wonderland Cast breakfast.  They will be purchasing the supplies.  This money will come from the Play activity fund.

VI.F.9. Radio Ad Recruitment Campaign
Rationale

Attached is an invoice for an advertising contract with CapCity Communications.  We would like to try an ad campaign on a limited basis in an attempt to recruit additional Bus Drivers.  The 30-second ad would run on the days listed over the next three months.  The total cost would be $1,360.00.  The district would receive a non-profit rate (buy one-get one bonus).  

VI.F.10. Miller Transportation Contract - G/T to Centre College
Rationale

Melissa Rash is requesting approval of a contract with Miller Transportation to transport G/T students to Centre College on May 6, 2014 for a college visit.  Funds for the transportation will be paid from the district G/T funds.

Recommended Motion

Approval of Contract

VI.F.11. G/T Trip To Shakertown
Rationale

G/T students are visiting Centre College on May 6 and would like to visit Shakertown in the afternoon. Attached is a contract for the students to participate in a tour of Shakertown.  Ms. Rash is requesting approval of the contract.

VI.F.12. WRE Miller transportaion bus contract
Rationale

Westridge Elementary requests approval to enter a contract with Miller Transportation for the 5th grade trip to Kings Island on May 19, 2014.  The contract includes two buses and will total $1200.   Additionally, Westridge requests approval for an out of state field trip to King's Island on May 19,2014.  The purpose of this trip is for enhance science and math content knowledge.  The trip will be funded by the students and the 5th grade account, if a balance remains. 

VI.F.13. Western Hills Prom - Berry Hill
Rationale

Western Hills High School requests the approval of a contract with Berry Hill as the location for the 2014 Senior Prom.  All costs associated with the rental contract will be paid from the school's activity funds.  

Recommended Motion

Approval of contract

VI.G. Approve Positions
VI.G.1. PME Program Review
Rationale

At the Jan. 13 board meeting, PME has requested and was approved the creation of 8 Program Review co-chairs to be created  and paid $375.00  This was to be  paid out of ASP.   We are now requesting that this be amended .  We need four PR co-chairs at $375.00 each and two Chairs at $750.00 each for a total of $3000.  We will still be paying for this out of ASP money.  Thank you.

Recommended Motion

Approval of request

VI.H. Approve Invoices
VI.H.1. CO - Scott-Klausing Invoices and Pay Apps
Rationale

SKC is requesting payment for Invoice #29 for work completed on the CTC project.  The amount due is $115

Recommended Motion

Approval of SKC Invoice # 29 for $115.

VI.I. Approve Grants
VI.I.1. Biomedical Science Career Pathway Grant
Rationale

Western Hills High School would like permission to submit the Biomedical Sciences Career Pathway Sustainability Grant, which is due on March 6th. This grant will provide matching funds to local school districts from $4,000 to $15,000/school for sustainability of the Pathway. WHHS is currently utilizing  allocations in staffing, professional development, and section VI funds to support this career pathway in our building, which is offered to all high school students in the district.

Allowable Use of Funds

  1. Lab equipment.
  2. Computers and/or computer upgrades
  3. Computer software
  4. Laptop for instructor
  5. Travel expenses and registration fees for teachers to attend the required PLTW Core Trainings
  6. Travel expenses and registration fees for school counselors to attend the required PLTW Counselors Conference
  7. Resources and professional development
  8. Biomedical Sciences related instructional materials and equipment

VI.I.2. PLTW Grant - Bondurant
Rationale

Bondurant Middle School request permission to apply for continued funding from the Engineering Pipeline and Energy Technology Career Pathway Sustainability Grants, each is for $15,000.  The Energy Technology Grant would continue funding for VEX robotic equipment, computer upgrades, computer software, and training symposium for the PLTW technology teacher.  While the Engineering Pipeline Grant will cover classroom materials, kits, thermometers, digitial scales, other consumable items needed.

VI.I.3. Academy - SACF Grant
Rationale

Melissa Rogers is requesting approval to submit a State Agency Children Fund grant (attached). 

VI.I.4. FCHS - YES grant
Rationale

Please see the attached draft of the YES grant application.  The FCHS YSC is seeking this grant and requests board approval.

VI.J. Change Job Desciption for Teacher Consultation for Special Education
Rationale

I am recommending we change the job description for the Teacher Consultation for Special Education, this would take effect in the 2014-2015 school year.

VI.K. Playground Equipment Installation for CLE
Rationale

The Collins Lane PTO would like to request approval for installation of Playground equipment (purchased by PTO) on the Collins Lane Playground.  The equipment and installation will be at no cost to the District.  The new equipment will consist of:

2 Balance Beams
Bench
Climber
Climbing Dome
2 Soccer Goals

VII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, March 17, 2014 at Peaks Mill Elementary.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #38 - Motion Passed:  That the meeting be adjourned at 6:27pm passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.