Franklin County
November 04, 2013 6:00 PM
Regular Meeting
I. Call to Order
Rationale

The mission of the Franklin County Public Schools is to educate students in a community-involved learning environment that ensures all students will achieve their greatest individual potential in order to succeed in a global society.



Please silence all cell phones.

II. Recognitions and Presentations
Rationale

Recognize Christine McGaughey, student at Westridge Elementary School, who received the Kentucky Association for School Librairians Outstanding Student of the Year Award.

III. Public Comments
Rationale

The Franklin County Board of Education has provided time in its agenda for individuals to make comments. Comments to the Board will be allowed up to a maximum of three (3) minutes. The Board does not allow comments on any matter dealing with personnel issues. Kentucky law states specifically that personnel matters are the responsibility of the Superintendent. On all personnel matters, you should contact the Superintendent of Schools. No questions, comments, or decisions/action related to public comments will be made by Board members at this time, unless the specific topic is on the agenda; however, the Board will listen to the comments and/or suggestions which may lead to a discussion of same at a future meeting. If an individual wishes for the Board to discuss and/or take action on a particular issue, they must follow the procedures outlined in Franklin County Board of Education Policy 10.2. The Superintendent or the designee will be able to assist in this request.

IV. New Business
IV.A. Update on District Strategic Planning Process
Rationale

Tina Tipton, Chief Academic Officer and Deputy CEO of OVEC, will update the Board on the progress of the Strategic Planning Process for Franklin County Schools.  Ms. Tipton met with the Core Team on September 16 and October 31.

IV.B. FCPS Enrollment and Demographic Report
Rationale

Ms. Jones will share the enrollment and demographic report for FCPS.

IV.C. Approve External Booster Club
Rationale

Per the Accounting Procedures for Kentucky School Activity Funds (Redbook); the Board of Education is to approve all external support/booster organizations in each school. Frankin County High School is requesting the approval of the external booster club for Bass Fishing..

Recommended Motion

Approval of the FCHS Bass Fishing Club

Actions Taken

Order #157 - Motion Passed:  Approval of the FCHS Bass Fishing Club passed with a motion by Dr. Jennifer Grisham-Brown and a second by Ms. BeLinda Henson.

IV.D. Approve 10-21-13 Minutes
Rationale

Mr. Cofield was not present for the 10-21-13 meeting and therefore must abstain from voting to approve.

Recommended Motion

Approval of the 10-21-13 minutes

Actions Taken

Order #158 - Motion Passed:  Approval of the 10-21-13 minutes passed with a motion by Ms. BeLinda Henson and a second by Dr. Jennifer Grisham-Brown.

V. Construction
V.A. Approve CTC Change Orders 63 & 64
Rationale

Scott Klausing is asking approval of CTC change orders 63 & 64 in the amount of $10,996.20.

Recommended Motion

Approval of the CTC change orders 63 & 64 in the amount of $10,996.20

Actions Taken

Order #159 - Motion Passed:  Approval of the CTC change orders 63 & 64 in the amount of $10,996.20 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

VI. Reports to the Board
VI.A. Approve Monthly Financial Report
Rationale

The Monthly Financial Report is presented for your review and approval.

Recommended Motion

Approval of the Monthly Financial Report

Actions Taken

Order #160 - Motion Passed:  Approval of the Monthly Financial Report passed with a motion by Ms. BeLinda Henson and a second by Mr. William Cofield.

VI.B. Superintendent's Activities
Rationale

Ms. Jones's activities for the month of October are presented for your information.

1- Principal Meetings, Phone Conference, WHHS SBDM, CTC Open House
2- Principal Meeting, RIAC Meeting, Webinar, Elementary Advisory Meeting
3- Administrative Staff Meeting, Chamber Meeting, Magistrate Meeting,
    Val Ed Meeting, WRE SBDM
4-

7-
8-
9- Principal Meeting, KSU Meeting
10-Personnel Meeting
11-
14-Director's Meeting, Principal Meeting, FCEA Meeting
15-Principals Meetings, Swim Play Frankfort, Middle
     School Advisory Meeting
16-Susan Robertson/Melissa Wainwright Meeting, Principal
     Meetings
17-
18-EES Book Contest

21-Director's Meeting, EES Meeting, High School Advisory Meeting
22-Chamber Meeting, TLN Meeting
23-ISLN Meeting, FRYSC Meeting, TLN Meeting
24-Financial Advisor Meeting, Webcast, CTC Dedication
25-Principal Meeting, CIA Meeting

28-Community Member Meeting
29-KECSAC Meeting, Principals Meeting
30-OVEC, Area Team Meeting
31-Strategic Planning Meeting, Teacher Meeting

VI.C. Superintendent's Personnel Actions
Rationale

Personnel Actions taken since the last meeting of the Board are presented for your information.

VI.D. Reports from School Councils
Rationale

Reports from the schools' SBDM Councils are presented for your information.

BPE, CLS, ELV, EES, HES, WRE, BMS, EMS, FCHS, and  WHHS

VI.E. Attendance Report
Rationale

Month 2 is presented for your information.

VII. Consent Agenda
Rationale

The Consent Agenda is presented for your approval.

Recommended Motion

Approval of the Consent Agenda as presented

Actions Taken

Order #161 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.

VII.A. Approve Minutes for 10-14-13
Rationale

The minutes for October 14 are presented for your approval.

VII.B. Approve Payment of Bills
Rationale

                                                                Orders of the Treasurer

Date: 11/04/13

Warrant #: 110413

Fund: General Fund/Federal Programs

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

Date: 11/14/13

Warrant #: SFS110413

Fund: School Food Service

At the regular monthly meeting of the Franklin County School Board on the indicated date above, the following claims and bills were submitted to the Board for approval. The Treasurer was ordered to pay the amounts as indicated.

VII.C. Approve Leaves of Absence
Rationale

The following employees are requesting approval for a Leave of Absence:

Lillian Bistline – Transportation – Medical Leave – 10/8/13 to 12/1/13
Stefanie Doane – HE – Maternity Leave – from 9/10/13 to 11/15/13
Kate Osterloh - EMS - Maternity Leave - from 2/26/14 to 4/7/13 
Santina Plottner – BPE – Maternity Leave – 1/11/14 to 4/7/14


VII.D. Approve Fundraising Activities
VII.D.1. HES - Great American Fundraiser
Rationale

Hearn Elementary is requesting approval to complete a fundraiser with Great American to be conducted November 18 - 22.  The school will receive TIME for KIDS magazines for participating in the fundraiser.

VII.D.2. PME - Jump Rope for Heart and Pennies for Patients
Rationale

PME is requesting allowing fundraising for the following:
Jump Rope for Heart
Pennies for Patients

Art teacher, Susan Simandle is requesting being able to sell a  DVD of students singing/performing.  She has a list of the students who are not permitted to be videoed and will not have them visible on the DVD.  She uses the money from the fundraiser for  Chorus and Art/Humanities programs for all students.

VII.D.3. WHHS - Winter Baseball Camp
Rationale

Western Hills would like to offer a Winter Baseball Camp for boys 8 - 10 years of age on Dec. 30th and 31st. This will be a fundraiser for the WHHS team and the cost for participants is $100 per youth with the camp running from 8am to 4pm for two day. Supervision will be provided by the coaches and team members with the location being Western Hills High School Gym. No cost to the board or school for this event.

VII.E. Approve Travel
VII.E.1. FCHS - Beta Overnight to Louisville
Rationale

Request approval of overnight stay for Franklin County High School BETA club.  Please see the attached letter from Adam Hyatt, FCHS Beta sponsor, for additional details.

VII.E.2. FCHS - KYA Overnight to Louisville
Rationale

Dates:  11/24-11/26
Purpose:  Annual Kentucky Youth Assembly (KYA) convention/competition
Location:  Crowne Plaza Louisville Hotel; 830 Phillips Lane; Louisville, KY  40209
Number of Students:  33
Names of Chaperons:  Sonya Gardner, Anissa Johnson
Transportation:  FCPS bus
Funding:  Competition funds, fund-raising, individual students

VII.E.3. Beta Convention
Rationale

The Western Hills Beta Club requests permission to attend the State Beta Convention on December 13-15, 2013. Franklin County buses will be transporting approximately 125 Beta Club members to the Galt House for overnight competition. There will be 10 chaperones during the evening hours for the overnight supervision with four sponsors chaperoning during the day.

Students will be participating in state elections, quick recall, arts/crafts competition, talent competition and other supporting activities related to the election of state officers. This event is self supported by students and Beta Club activity funds.

VII.F. Approve Contracts
VII.F.1. CO - Ipad App Training
Rationale

Request approval of contract with Gerald Abner to provide training on use of specific apps on Ipads as identified on individual Education Plans.

VII.F.2. FCHS - FFA Miller Transportation Contract
Rationale

Request approval of the contract wtih Miller Transportation for the use of a common carrier for an FFA Trip is to the National Livestock Show.  Funding for the transportation will be provided by the Franklin County High School FFA Alumni Association.  The cover letter and contract are attached for review.

VII.F.3. WHHS - Spring Musical
Rationale

Western Hills High School would like permission to enter into a contract with MTI (Music Theater International) for the rights to utilize their play materials for "Little Shop of Horrors", which will be our spring production on March 13th - 15th. This event is being funded by Western Hills Drama Department and is not cost to the Board of Education.

VII.F.4. CO - EKU MOA
Rationale

Approval of the MOA with Eastern Kentucky University for Principal Preparation Program

VII.F.5. CO - Nonresident Contracts
Rationale

Approval of contract for nonresident pupils for the 2014-2015 for:  Bourbon County, Eminence Independent, and Shelby County districts.

VII.F.6. FCHS - Postage Meter Contract
Rationale

Please see and approve the attached contract.  Mr. Breckel reviewed the contract and recommended approval of the contract based on the pricing and service.

VII.G. Approve Positions
VII.G.1. EES - Instructional Coach
Rationale

Elkhorn ELementary School's SBDM is requesting the approval of an 80 day Writing Instructional Coach position for the remainder of teh 2013-2014 school year.  The position would be paid from school Titie 1 funds.

VII.G.2. BPE - Program Review Stipends
Rationale

On behalf of Bridgeport SBDM we are requesting to stipend the 4 program review chairs $1,000 from ASP funds.  In the event there are co-chairs, they would each receive $500.

VII.G.3. WHHS - Assistant Track Coach
Rationale

Western Hills would like to create an Assistant Track Coach position for the 2013-2014 school year only. Funding for this position willbe paid by the track board booster ($1000) account.

VII.G.4. Trans - Reduced Bus Driver Hours
Rationale

We request that the board reduce one bus driver position from 5.5 hours per day
to 4 hours per day.  The transportation employee requested the hours be reduced
to allow more flexibility.

VII.H. Approve Invoices
VII.H.1. CO - Scott-Klausing Invoices and Pay Apps
Rationale

Invoices and pay applications are attached for your approval.  The Revised Invoice 25 replaces the original invoice in the attached packet. 

Board will approve the Revised Invoice 25 and Alliance Corp Application for payment no. 17. 

VII.I. Approve Grants
VII.I.1. FCHS - Poetry Out Loud
Rationale

Franklin County High School is requesting approval to submit the Poetry Out Loud Grant. 

VII.I.2. CTC - Lowe's Grant
Rationale

Request approval to submit a Lowe's grant for a "STEM" garden at the CTC.  Please refer to the attachment for specifics.

VII.J. Approve FCHS Softball Field Repair
Rationale

Softball wishes to repair the backstop with booster funds (external account).  Please see the attached proposal from coach Spickard.

VII.K. WHHS Baseball Hitting Facility and Bullpen
Rationale

The Western Hills Baseball Boosters would like permission to construct an outside hitting cage and bullpen (for pitchers). They will construct a brick wall along the left field line and enclose an areas for both these facilities. This is totally funded by baseball boosters and is not expense to the Franklin Co. Board of Education.

VII.L. Approve Revised Athletic Salary Schedule
Rationale

Approve the revised athletic salary schedule to include a head coach for Bass Fishing. 

VII.M. Approve Use of School Buses
VII.M.1. KSU Bus Use
Rationale

Kentucky State University is requesting use of Franklin County Schools buses on November 9 to transport individuals who will attending the KSU Fall Open House.  They are requesting the use of four buses from 12:00 PM until 4:00 PM.

VII.M.2. Versailles - KSU Band
Rationale

The City of Versailles is requesting the use of our buses to transport the KSU band in order for the band to participate in a parade on Saturday, December 7.  The request is the use of four buses and drivers from 4:00 - 7:00 PM.  As you will note in the letter, teh City of Versailles will be responsible for all costs .

VIII. Adjournment
Rationale

The next meeting of the Franklin County Board of Education will be 6:00pm on Monday, November 18, 2013 at Bridgeport Elementary.

Recommended Motion

That the meeting be adjourned at

Actions Taken

Order #162 - Motion Passed:  That the meeting be adjourned at 7:00 passed with a motion by Mr. William Cofield and a second by Dr. Jennifer Grisham-Brown.