Fayette County
August 22, 2016 6:00 PM
Board of Education Regular Meeting
A. CALL TO ORDER
Melissa Bacon
Rationale

A.1. Roll Call
B. EXTEND WELCOME TO GUESTS
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE
Amanda Ferguson
E. READING OF MISSION STATEMENT
Amanda Ferguson
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Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

F. APPROVAL OF AGENDA
Rationale

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

F.1. Addendum:
F.1.a. __________
F.1.b. __________
F.2. Deletions:
F.2.a. __________
F.2.b. __________
G. INTRODUCTIONS, RECOGNITIONS, PROCLAMATIONS AND RESOLUTIONS:
G.1. Introductions
G.2. Student Performance
G.2.a. Performance, Lafayette Piano Collaborative
G.3. Recognitions
G.3.a. Recognition, Callaway Stivers, Locust Trace AgriScience Center, First Place, 2016 Kentucky FFA Convention
G.3.b. Recognition, Alec Dupont, Henry Clay High, Perfect ACT Score
G.3.c. Recognition, Andrew Wachal, Lafayette High School, Perfect ACT Score
G.3.d. Recognition, Carlo Labianca, Ananth Miller Murthy, Nisarg Patil and Benjamin Xie, Paul Laurence Dunbar, Perfect ACT Score
G.3.e. Recognition, Josh Wooldridge, Eastside Technical Center, Honorable Mention, Ohio Valley Chapter of the National Academy of Television Arts & Sciences
G.3.f. Recogntion, Brandon Bradley, Eastside Technical Center, Student Producation Award, Ohio Valley Chapter of the National Academy of Television Arts & Sciences
G.3.g. Several Winners, 2016 Family, Career and Community Leaders of America Leadership Conference
G.3.h. Recognition, Dr. Susan McLaughlin-Jones, Lafayette High School, 2016 Mensa Foundation Copper Black Award for Creativity
G.3.i. Recognition, The Learning Center at Linlee, Kentucky Department of Education Alternative Program of Distinction
G.3.j. Recognition, Fayette County Public Schools, US Green Building Council Best in Schools
G.3.k. Recognition, Russell Cave Elementary, US Green Ribbon School
G.3.l. Recognition, Morton Middle School, Kentucky Green & Healthy Model School
G.4. Proclamations
G.4.a. Celebrating September 11-17, 2016 as National Arts in Education Week
Daryl Love
Attachments
H. REPORTS, COMMUNICATIONS AND RESOLUTIONS:
H.1. Progress Reports
H.1.a. Superintendent's Report
Emmanuel Caulk
H.1.a.1. Superintendent's Evaluation
Melissa Bacon
H.1.a.2. Academic Services
Emmanuel Caulk
H.1.a.3. Equity Council Report
Darryl Thompson
H.1.a.4. Operations & Support
Myron Thompson
H.2. Remarks by Citizens (persons who have signed up to speak):
Rationale

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

H.2.a. There are two opportunities for the public to address the Board:
Rationale

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

H.3. Resolutions
H.3.a. Regarding the death of D'Shannon Jaynelson Edward Davis
Amanda Ferguson
H.3.b. Regarding the death of Jeni Jo Fredricks
Doug Barnett
I. APPROVAL OF ROUTINE MATTERS:
Rationale

Minutes from Board meetings

I.1. Minutes of the July 11, 2016 Board Planning Meeting
Attachments
I.2. Minutes of the July 25, 2016 Special Meeting
Attachments
I.3. Minutes of the July 25, 2016 Regular Board Meeting
Attachments
J. APPROVAL OF CONSENT ITEMS:
Rationale

 

J.1. Award of Bids/Proposals
Hiren Desai/Myron Thompson
Attachments
J.2. Declaration of Surplus
Myron Thompson
Attachments
J.3. Post Approval Placeholder
Hiren Desai/Rodney Jackson
Attachments
J.4. Post Approval Agenda Item
Hiren Desai/Rodney Jackson
Attachments
J.5. Professional leave by District Personnel
Hiren Desai/Jennifer Dyar
Rationale

Professional leave

Attachments
J.6. Cover Sheet for 8-22-2016 Special and Other Leave of Absence
Hiren Desai/Jennifer Dyar
Attachments
J.7. Requests From Principals For Extended Trips
School Directors
Attachments
J.8. Approval of a Proposed Change Order (No. Thirteen) to the Contract for the Construction of Garrett Morgan Elementary School (New Elementary at 1150 Passage Mound Way) BG 14-120
Myron Thompson
Attachments
J.9. Approval of a Proposed Change Order (No. Fourteen) to the Contract for the Renovation at Squires Elementary School BG 14-121
Myron Thompson
Attachments
J.10. Approval of a Proposed Change Order (No. Twelve) to the Contract for the Construction of Coventry Oak Elementary School (New Elementary at 2441 Huntly Place) BG 14-128
Myron Thompson
Attachments
J.11. Approval of a Proposed Change Order (No. Eleven) to the Contract for the Construction of the New High School on Winchester Road (2000 Winchester Road) BG 14-159
Myron Thompson
Attachments
K. APPROVAL OF ACTION ITEMS:
K.1. Bluegrass Trust Designation for 701 E. Main
Myron Thompson
Attachments
K.2. Adding Classified Board Member (Regular)
Shelley Chatfield
Attachments
K.3. Middle and High School Athletic Guidelines Revisions
Rob Sayre
Attachments
K.4. Shortened School Days - Special Education
Amanda Dennis
Attachments
K.5. Job Description School Based Instructional Facilitator
Hiren Desai/Jennifer Dyar
Attachments
K.6. School Calendar 2017-18 (Regular)
Steve Hill
Attachments
K.7. Tax Levy
Hiren Desai/Rodney Jackson
Attachments
K.8. Unaudited Year End Financial Report
Hiren Desai/Rodney Jackson
Attachments
K.9. Monthly Financial Report - July
Hiren Desai/Rodney Jackson
Attachments
L. INFORMATIONAL ITEMS:
L.1. Personnel Changes for August 22, 2016 Board Agenda
Hiren Desai & Julane Mullins
Attachments
L.2. School Activity Fund Reports
Hiren Desai/Rodney Jackson
Attachments
M. ORAL COMMUNICATIONS:
M.1. Public
Rationale

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

M.2. Board Request Summary
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A motion is in order to approve the following Board requests:

M.2.a. __________
M.2.b. ___________
M.2.c. __________
M.3. Other Business
M.3.a. Board Discussion of Board Work
M.3.b. Staff
N. MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES:
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A motion is in order to:  "make the agenda dated January 26, 2014 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

O. CLOSED SESSION:
O.1. Reconvene in Open Session
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The Board will reconvene to discuss and, if necessary, take any votes on real property, pending litigation and personnel matters discussed in closed session.

P. ADJOURNMENT:
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Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.