Fayette County
May 09, 2016 5:30 PM
Fayette County Board of Education Planning Meeting
A. CALL TO ORDER
Melissa Bacon
Rationale

A.1. Roll Call
B. EXTEND WELCOME TO GUESTS
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE
Daryl Love
E. READING OF MISSION STATEMENT
Daryl Love
Rationale

Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

F. APPROVAL OF AGENDA
Rationale

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

F.1. Addendum:
F.1.a. __________
F.1.b. __________
F.2. Deletions:
F.2.a. __________
F.2.b. __________
G. INTRODUCTIONS, RECOGNITIONS, ACKNOWLEDGEMENTS AND RESOLUTIONS:
G.1. Introductions
G.1.a. Teacher Representative: Sonia Fullwood - Carter G. Woodson Academy
G.1.b. Student Representative: Danea Cloyd - Opportunity Middle College
G.2. Student Performance
G.2.a. Performance, Lafayette High School Madrigal Singers
G.3. Recognitions
G.3.a. Recognition, Several Winners, Calendar Art Competition
G.3.b. Recognition, Joanna Slusarewicz, 2016 Presidential Scholar semifinalist
G.3.c. Recognition, Katelyn Mofield, STEAM Academy, Winner, "Promote Your School" Essay Contest
G.3.d. Recognition, Andrew Cottle and Myles Garr, Bryan Station High, 2016 Congressional Art Competition
G.3.e. Recognition, Caroline O'Neill, Lafayette High, Christian Trowel, Paul Laurence Dunbar and Sam McInteer, STEAM Academy, Craft Acadmy
G.3.f. Recognition, David Ewing, Henry Clay High, Leslie Shannon and John Taylor, Lafayette High Schol and Brian Zhu, Paul Laurence Dunbar, 2016 Gatton Academy
G.3.g. Recognition, Zoe Ruth Felice and Madison Kelley, Lafayette High School. First Place, 2016 Kentucky Art Education Association State Competition
G.3.h. Recognition, Cooper Boss, Henry Clay High School, First Place, 2016 Kentucky Art Education Association State Competition
G.3.i. Recognition, Lilly Pendley, Lafayette High School. Runner-Up, 2016 Kentucky Art Education State Competiton
G.3.j. Recognition, Several Winners, 2016 Battle of the Books Contest
G.3.k. Recognition, Several Winners, 2016 Kentucky Science and Engineering Fair
G.3.l. Recognition, Several Wnners, 2016 State Chess Championships
G.3.m. Recognition, SCAPA at Bluegrass Speech Team, First Place. 2016 Kentucky High School Speech League Tournament
G.3.n. Recognition, Henry Clay High School, First Place, Debate, Kentucky High School Speech League Tournment
G.3.o. Sahar Mohammadzadeh, Paul Laurence Dunbar, First and Second Place, 2016 Kentucky High School Speech League Tournament
G.3.p. Recognition, Dasha Kolyaskina, Paul Laurence Dunbar, Runner-Up, 2016 Kentucky High School Speech League Tournament
G.3.q. Recognition, Leestown Middle School, Runner-Up, Keep America Beautiful Recycle Bowl Competition
G.3.r. Several Winners, 2016 SkillsUSA State Conference
G.3.s. Recognition, Allison Marcum, Bryan Station High, 2016 Wanda Luttrell Office Professional Award
G.4. Acknowledgements
G.4.a. May is Mental Health Month
Melissa Bacon
G.4.b. June is Internet Safety Month
Daryl Love
H. REPORTS, COMMUNICATIONS AND RESOLUTIONS:
H.1. Progress Reports
H.1.a. Superintendent's Report
Emmanuel Caulk
H.1.a.1. Comprehensive District Diagnostic Review Findings (Cross & Joftus)
Emmanuel Caulk
H.1.a.2. Special Education Audit Findings (Cross & Joftus)
Emmanuel Caulk
H.1.a.3. English Language Learning Program Audit Findings (Curriculum Management Systems)
Emmanuel Caulk
H.1.a.4. Gifted & Talented Program Audit Findings (Curriculum Management Systems)
Emmanuel Caulk
H.1.a.5. Entry Plan Stakeholder Survey & Listening Session Findings (K12 Insight)
Emmanuel Caulk
H.1.a.6. Classified Employee Board Member Representative
Shelley Chatfield
Attachments
H.1.a.7. Academic Services (Code of Conduct-Plan)(Continuous Improvement-Regular)
Marlene Helm
Attachments
H.1.a.8. Equity Council Report (Amber Catron, Russell Cave Elementary School)
Darryl Thompson
H.1.a.9. Operations & Support
Myron Thompson
H.2. Remarks by Citizens (persons who have signed up to speak):
Rationale

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

H.2.a. There are two opportunities for the public to address the Board:
Rationale

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

H.3. Resolutions
H.3.a. Regarding the death of Anthony Farley
Amanda Ferguson
H.3.b. Regarding the death of Keiarie Elayne Marie Russell
Doug Barnett
I. APPROVAL OF ROUTINE MATTERS:
Rationale

Minutes from Board meetings

J. APPROVAL OF CONSENT ITEMS:
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J.1. Award of Bids/Proposals Executive Summary
Myron Thompson
Attachments
J.2. Declaration of Surplus Executive Summary
Myron Thompson
Attachments
J.3. Special and Other Leave of Absence for May 23, 2016 Board Agenda
Hiren Desai/Jennifer Dyar
Attachments
J.4. Shortened School Days (Special Education)
Attachments
J.5. Textbook Plans - May 2016
Marlene Helm
Attachments
J.6. Approval to move Carter G. Woodson Program to New High School
Myron Thompson
Attachments
J.7. Approval of a Proposed Change Order (No. Ten) to the Contract for the Renovation at Garden Springs Elementary School BG 12-181
Myron Thompson
Attachments
J.8. Approval of a Proposed Change Order (No. Twenty-one) to the Contract for the Renovation at Deep Springs Elementary School BG 12-182
Myron Thompson
Attachments
J.9. Approval of a BG-4 Contract Closeout Form and Payment Application to the Contract and Direct Purchase Orders for the Renovation at Deep Springs Elementary School BG 12-182
Myron Thompson
Attachments
J.10. Approval of a Proposed Change Order (No. Ten) to the Contract for the Construction of Garrett Morgan Elementary School (New Elementary at 1150 Passage Mound Way) BG 14-120
Myron Thompson
Attachments
J.11. Approval of a Proposed Change Order (No. Twelve) to the Contract for the Renovation at Squires Elementary School BG 14-121
Myron Thompson
Attachments
J.12. Approval of a Proposed Change Order (No. Eight) to the Contract for the Construction of the New High School on Winchester Road (2000 Winchester Road) BG 14-159
Myron Thompson
Attachments
J.13. PLACEHOLDER -- Approval of Bid, Proposed Contract, and a Revision to the BG-1 Project Application for the Building Modifications at Booker T. Washington Elementary School (Primary) to Construct a New Health Clinic BG #16-147
Myron Thompson
Attachments
J.14. Approval of the BG-1 Project Application and Design Consultant for Installment of a Portable Classroom Unit at Cassidy Elementary School
Myron Thompson
Attachments
J.15. Approval of the BG-1 Project Application and Design Consultant for Installment of a Portable Classroom Unit at Edythe J. Hayes Middle School
Myron Thompson
Attachments
J.16. Approval of the BG-1 Project Application and Design Consultant for Installment of a Portable Classroom Unit at Julius Marks Elementary School
Myron Thompson
Attachments
J.17. Approval of the BG-1 Project Application and Design Consultant for Installment of a Portable Classroom Unit at Northern Elementary School
Myron Thompson
Attachments
J.18. Approval of the BG-1 Project Application and Design Consultant for Installment of a Portable Classroom Unit at Veterans Park Elementary School
Myron Thompson
Attachments
K. APPROVAL OF ACTION ITEMS:
K.1. Professional leave by District Personnel (Planning)
Hiren Desai/Jennifer Dyar
Attachments
K.2. Williams Scotsman, Inc. Contract (Planning)
Shelley Chatfield
Attachments
K.3. Approval of 2016 KETS Offer (Planning)
Bob Moore
Attachments
K.4. 2017-18 Instructional Calendar (Regular)
Steve Hill
Attachments
K.5. 2016-2017 Tentative Budget (Regular)
Hiren Desai/Julane Mullins
Rationale

2016-2017 Tentative Budget

Attachments
K.6. 2016-2017 Salary Schedules (Regular)
Hiren Desai/Julane Mullins
Attachments
K.7. District Statement of Assurances (Regular)
Hiren Desai & Julane Mullins
Attachments
K.8. Monthly Financial Report Placeholder
Rodney Jackson
Attachments
K.9. Certified Evaluation Plan (Regular)
Meribeth Gaines
Attachments
K.10. Job Description - Transportation Records Clerk (Regular)
Jennifer Dyar
Attachments
K.11. Job Description - Vehicle Upholstery and Glass Worker (Regular)
Jennifer Dyar
Attachments
K.12. Tates Creek High School International Baccalaureate Magnet Program Status (Regular)
Randy Peffer
Attachments
L. INFORMATIONAL ITEMS:
L.1. Personnel Changes for May 23, 2016 Board Agenda
Hiren Desai/Jennifer Dyar
Attachments
L.2. Position Control Document
Hiren Desai/Julane Mullins
Attachments
M. ORAL COMMUNICATIONS:
M.1. Public
Rationale

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

M.2. Board Request Summary
Rationale

A motion is in order to approve the following Board requests:

M.2.a. __________
M.2.b. ___________
M.2.c. __________
M.3. Other Business
M.3.a. Board Discussion of Board Work
M.3.b. Staff
N. MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES:
Rationale

A motion is in order to:  "make the agenda dated May 23, 2016 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

O. CLOSED SESSION:
O.1. Reconvene in Open Session
Rationale

The Board will reconvene to discuss and, if necessary, take any votes on real property, pending litigation and personnel matters discussed in closed session.

P. ADJOURNMENT:
Rationale

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.