Fayette County
March 21, 2016 6:00 PM
Fayette County Board of Education Regular Meeting
A. CALL TO ORDER
Melissa Bacon
A.1. Roll Call
B. EXTEND WELCOME TO GUESTS
Melissa Bacon
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE
Doug Barnett
E. READING OF MISSION STATEMENT
Doug Barnett
Rationale

Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

F. APPROVAL OF AGENDA
Rationale

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

F.1. Addendum:
F.1.a. __________
F.1.b. __________
F.2. Deletions:
F.2.a. __________
F.2.b. __________
G. INTRODUCTIONS, RECOGNITIONS, ACKNOWLEDGEMENTS AND RESOLUTIONS:
G.1. Introductions
G.1.a. Teacher Representative: Britney Robertson, Cassidy Elementary School
G.1.b. Student Representative: Peyton Burke, Tates Creek High School
G.2. Student Performance
G.2.a. Recognitions, Performance, Booker T. Washington Elementary Choir
G.3. Recognitions
G.3.a. Recognitions, Maggie Cook-Allen, Paul Laurence Dunbar, Winner, Doodle 4 Google Art Contest
G.3.b. Recognitions, Aime Mabika, Henry Clay High School, Gatorade Kentucky Boys’ Soccer Player of the Year
G.3.c. Recognitions, Ray-Karl Irving, Henry Clay High School and Angel Vasquez, Lafayette High School, Runner-Up, State Wrestling Championships
G.3.d. Recognitions, Landon Young, Lafayette High School, State Wrestling Champion
G.3.e. Recognitions,Paul Laurence Dunbar Swim Team – Second Place, KHSAA Swimming and Diving Championships
G.3.f. Recognitions, Elana Ehl, Henry Clay High – 2nd place, 1 meter diving, KHSAA Swimming and Diving Championships
G.3.g. Recognitions,Landon Clark, Tates Creek High – 2nd place, 100 butterfly, KHSAA Swimming and Diving Championships
G.3.h. Recognitions, Herman Bratcher, Carson Crovo, Bailey Goff, Michael Haymes, and David Vest, Lafayette High, First Place, 2016 BrassFest Competition
G.3.i. Recognitions, Several Winners, 2016 Kentucky Beta Club Convention
G.3.j. Recognitions, Sara Francis, Edythe J. Hayes Middle, 2016 Outstanding Director
G.4. Acknowledgements
H. REPORTS, COMMUNICATIONS AND RESOLUTIONS:
H.1. Progress Reports
H.1.a. Superintendent's Report
Emmanuel Caulk
H.1.a.1. Academic Services
Marlene Helm
H.1.a.2. Equity Council Report (Cecil Combs, Principal of Jessie Clark Middle School)
Darryl Thompson
H.1.a.3. Operations & Support
Myron Thompson
H.2. Remarks by Citizens (persons who have signed up to speak):
Rationale

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

H.2.a. There are two opportunities for the public to address the Board:
Rationale

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

H.3. Resolutions
H.3.a. Regarding the death of Toni A. Brockmeyer
Doug Barnett
H.3.b. Regarding the death of Elizabeth Ann Florence
Daryl Love
H.3.c. Regarding the death of Thomas Warren Hafley
Amanda Ferguson
H.3.d. Regarding the death of Lauren Grace Osland
Melissa Bacon
H.3.e. Regarding the death of Michael William Osland
Doug Barnett
H.3.f. Regarding the death of John Donald Price
I. APPROVAL OF ROUTINE MATTERS:
Rationale

Minutes from Board meetings

I.1. Minutes of the February 8, 2016 Board Planning Meeting
Attachments
I.2. Minutes of the February 22, 2016 Regular Board Meeting
Attachments
J. APPROVAL OF CONSENT ITEMS:
Rationale

 

J.1. Award of Bids/Proposals Executive Summary
Myron Thompson
Attachments
J.2. Declaration of Surplus Executive Summary
Myron Thompson
Attachments
J.3. Post Approval Agenda Item
Hiren Desai/Rodney Jackson
Attachments
J.4. Professional leave by District Personnel
Hiren Desai/Jennifer Dyar
Rationale

Professional leave

Attachments
J.5. Special And Other Leave Of Absence For March 21, 2016 Board Agenda
Hiren Desai/Jennifer Dyar
Attachments
J.6. Requests From Principals for Extended Trips
School Directors
Attachments
J.7. Shortened School Days
Attachments
J.8. Approval of Textbook Plans
School Directors
Attachments
J.9. Declaration of Emergency and Approval of the Design Consultant and the BG-1 Project Application for Radon Remediation at Nine District Schools
Myron Thompson
Attachments
J.10. Approval of a Proposed Change Order (No. Eight) to the Contract for the Construction of Garrett Morgan Elementary School (New Elementary at 1150 Passage Mound Way) BG 14-120
Myron Thompson
Attachments
J.11. Approval of a Proposed Change Order (No. Ten) to the Contract for the Renovation at Squires Elementary School BG 14-121
Myron Thompson
Attachments
J.12. Approval of a Proposed Change Order (No. Nine) to the Contract for the Construction of Coventry Oak Elementary School (New Elementary at 2441 Huntly Place) BG 14-128
Myron Thompson
Attachments
J.13. Approval of a Proposed Change Order (No. Six) to the Contract for the Construction of the New High School on Winchester Road (2000 Winchester Road) BG 14-159
Myron Thompson
Attachments
J.14. Approval of the Schematic Design Documents for the Building Modifications at Booker T. Washington Elementary School (Primary) to Construct a New Health Clinic BG #16-147
Myron Thompson
Attachments
J.15. Approval of the Design Development Documents for the Renovation of The Learning Center at Linlee School / Junior Achievement of the Bluegrass – JA Biztown / JA Finance Park Project BG #16-156
Myron Thompson
Attachments
K. APPROVAL OF ACTION ITEMS:
K.1. Appointment to Certified Evaluation Appeals Panel (Regular)
Hiren Desai/Jennifer Dyar
Attachments
K.2. Monthly Financial Report
Hiren Desai/Rodney Jackson
Attachments
L. INFORMATIONAL ITEMS:
L.1. School Activity Fund Reports
Hiren Desai/Rodney Jackson
Attachments
L.2. Position Control Document
Hiren Desai/Julane Mullins
Rationale

Position Control Document 03/21/16

Attachments
L.3. Personnel Changes For March 21, 2016 Board Agenda
Hiren Desai/Jennifer Dyar
Attachments
M. ORAL COMMUNICATIONS:
M.1. Public
Rationale

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

M.2. Board Request Summary
Rationale

A motion is in order to approve the following Board requests:

M.2.a. __________
M.2.b. ___________
M.2.c. __________
M.3. Other Business
M.3.a. Board Discussion of Board Work
Melissa Bacon
M.3.b. Staff
N. MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES:
Rationale

A motion is in order to:  "make the agenda dated March 21, 2016 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

O. CLOSED SESSION:
Rationale

Pursuant to KRS 61.810 (1)(b) to discuss acquisition or sale of real property, KRS 61.810 (1)(c) to discuss proposed or pending litigation and pursuant to KRS 61.810 (1)(f) to discuss personnel, approval for closed session

O.1. Reconvene in Open Session
P. ADJOURNMENT:
Rationale

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.