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A.
CALL TO ORDER
John Price
A.1.
Roll Call
B.
EXTEND WELCOME TO GUESTS
C.
MOMENT OF SILENCE
D.
PLEDGE OF ALLEGIANCE
Amanda Ferguson
E.
READING OF MISSION STATEMENT
Amanda Ferguson
Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.
F.
APPROVAL OF AGENDA
Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.
F.1.
Addendum:
F.1.a.
__________
F.1.b.
__________
F.2.
Deletions:
F.2.a.
__________
F.2.b.
__________
G.
INTRODUCTIONS, RECOGNITIONS, ACKNOWLEDGEMENTS AND RESOLUTIONS:
G.1.
Introductions
G.1.a.
Teacher Representative: By-Shey W. McDonald, Liberty Elementary
G.1.b.
Student Representative: Grace Money, Lafayette High School
G.2.
Student Performance
G.2.a.
Performance, Crawford Middle School
G.3.
Recognitions
G.3.a.
Recognitions, School Board Appreciation Month
G.3.b.
Elena Castro, Bryan Station High, 2016 National Hispanic Recognition Program
G.3.c.
Recognitions, Winburn Middle Academic Team, First Place, Kentucky Colonels Sixth Grade Showcase
G.3.d.
Recognitions, Mallory Sparks, Morton Middle, First Place, Kentucky Colonels Sixth Grade Showcase
G.3.e.
Recognitions, Joanna Cholewo and Ridley Wills, Tates Creek Middle, First Place, Kentucky Colonels Sixth Grade Showcase
G.3.f.
Recognitions, Beaumont Middle School Academic Team, Second Place, Kentucky Colonels Sixth Grade Showcase
G.3.g.
Recognitions, Joanna Cholewo and Audrey Wirasakti, Tates Creek Middle School, Second Place, Kentucky Colonels Sixth Grade Showcase
G.3.h.
Recognitions, Several Winners, 2016 STLP Positions
G.3.i.
Recognitions, Jessie Clark Girls' Basketball, 2015 "A" Team Champions
G.3.j.
Recognitions, Lafayette High School Football Team, Runner-Up, Class 6A KHSAA Football Championships
G.3.k.
Recognitions, Edythe J. Hayes Girls' Basketball, 2015 "B" Team Champions
G.3.l.
Recognitions, Praise Aliu, Rest Aliu, Riley Brown, Haley Hall, Lori Martinez and Tatyonna Williams, Paul Laurence Dunbar, Runner-Up, 2015 Statewide Video Contest
G.3.m.
Recognitions, Keaton Allen, Brooke Bledsoe, Emily Liu, and Pamela Stravitz, Paul Laurence Dunbar, 2015 Multimedia Feature Story of the Year
G.3.n.
Recognitions, Paul Laurence Dunbar Drama Team, Second Place, 2015 Theatre Conference Competition
G.3.o.
Recognitions, Alicia Henning, Paul Laurence Dunbar, 2015 Drama Teacher of the Year
G.3.p.
Recognitions, Todd Bretz, Paul Laurence Dunbar, Kentucky Record for Coach with Most Wins
G.4.
Acknowledgements
H.
REPORTS, COMMUNICATIONS AND RESOLUTIONS:
H.1.
Superintendent's Report
Emmanuel Caulk
H.1.a.
District Review by Cross & Joftus
H.2.
Academic Services
Marlene Helm
H.2.a.
Partnership Zone
H.3.
Equity Council
Darryl Thompson
H.3.a.
Southern Elementary
H.4.
Operations & Support
Myron Thompson
H.4.a.
Sustainability Annual Report
Tresine Logsdon/Logan Poteat
H.4.b.
Construction Progress Reports
Myron Thompson
H.5.
Remarks by Citizens (persons who have signed up to speak):
Fayette County Board of Education Policy 01.45 states,
“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”
Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.
H.5.a.
There are two opportunities for the public to address the Board:
At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.
At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.
H.6.
Resolutions
I.
APPROVAL OF ROUTINE MATTERS:
Minutes from Board meetings
I.1.
Minutes of the December 3, 2015 Board Planning Meeting
I.2.
Minutes of the December 14, 2015 Regular Board Meeting
I.3.
Minutes of the December 17, 2015 Special Board Meeting
J.
APPROVAL OF CONSENT ITEMS:
J.1.
Award of Bids/Proposals
J.2.
Post Approval
Rodney Jackson
J.3.
Special and Other Leave of Absence for January 25, 2016 Board Agenda
Jennifer Dyar
J.4.
Professional Leave by District Personnel
Jennifer Dyar
Professional Leave
J.5.
Requests From Principals For Extended Trips
School Directors
J.6.
Approval of Textbook Purchase Plans
School Directors
J.7.
Request for a Shortened School Day Special Education
Amanda Dennis
J.8.
Approval of a Proposed Change Order (No. Twenty) to the Contract for the Renovation at Deep Springs Elementary School BG 12-182
Myron Thompson
J.9.
Approval of a Proposed Change Order (No. Twenty-two) to the Contract for the Renovation at Jessie Clark Middle School BG 13-023
Myron Thompson
J.10.
Approval of a Reduction in Retainage on the Construction Contract for the Construction of Garrett Morgan Elementary School (New Elementary School at Passage Mound Way) BG 14-120
Myron Thompson
J.11.
Approval of a Proposed Change Order (No. Seven) to the Contract for the Construction of Coventry Oak Elementary School (New Elementary School 2441 Huntly Plac) BG 14-128
Myron Thompson
J.12.
Approval of a Proposed Change Order (No. Four) to the Contract for the Construction of the New High School on Winchester Road BG 14-159
Myron Thompson
J.13.
Approval of Bid, Proposed Contract, and a Revision to the BG-1 Project Application for the Renovation of the Tates Creek High School Shot Put and High Jump Areas BG 15-047
Myron Thompson
J.14.
Approval of the Design Consultant and the BG-1 Project Application for Building Modifications at Booker T. Washington Elementary School (Primary) to construct a new Health Clinic
Myron Thompson
J.15.
Approval of Contracts for Architectural/Engineering Surveys for School Sites
Myron Thompson
K.
APPROVAL OF ACTION ITEMS:
K.1.
Booker T. Washington Reconfiguration
Myron Thompson/Jimmy Meadows
K.2.
Relocation of the Learning Center
Myron Thompson/Jack Hayes
K.3.
Approval of the Design Consultant and the BG-1 Project Application for the Renovation of The Learning Center at Linlee School / Junior Achievement of the Bluegrass - JA Biztown / JA Finance Park Project
Myron Thompson
K.4.
Approval of Funding Assistance School Facilities Construction Commission Annual Bond Debt Service
Myron Thompson
K.5.
Approval of MOA with Lexington-Fayette Urban County Government for Sewer Tap at Athens-Boonesboro Rd. Property
Myron Thompson
K.6.
2016-2017 Schedule of Regular Board Meetings
Emmanuel Caulk
K.7.
Approval of Natural Gas Rate/Contract
Myron Thompson/Logan Poteat
K.8.
Research Institute for Studies in Education (RISE) Contract
Shelley Chatfield
K.9.
Resolution Employing Attorneys
Shelley Chatfield
K.10.
Approval of Bluegrass.org Contract
Shelley Chatfield
K.11.
Approval of KVC Contract
Shelley Chatfield
K.12.
Approval of The Ridge Contract
Shelley Chatfield
K.13.
Update Job Description - Elementary, Middle & High School Principals
Jennifer Dyar
K.14.
2015-2016 Working Budget Adjustments
Julane Mullins
K.15.
Monthly Financial Report
Rodney Jackson
L.
INFORMATIONAL ITEMS:
L.1.
School Activity Funds
Rodney Jackson
L.2.
Nutrition and Physical Activity Report and Wellness Recommendations
Debbie Boian/Michelle Coker
L.3.
Biannual Construction Report (January 2016)
Myron Thompson
L.4.
Personnel Changes for January 25, 2016 Board Agenda
L.5.
Fayette County Public Schools Draft Budget for the 2016-2017 School Year
Julane Mullins
L.6.
Position Control Document
Julane Mullins
Position Control Document 01/25/16
M.
ORAL COMMUNICATIONS:
M.1.
Public
NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.
M.2.
Board Request Summary
A motion is in order to approve the following Board requests:
M.2.a.
__________
M.2.b.
___________
M.2.c.
__________
M.3.
Other Business
M.3.a.
Board Discussion of Board Work
John Price
M.3.b.
Staff
N.
MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES:
A motion is in order to: "make the agenda dated January 25, 2016 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."
O.
CLOSED SESSION:
Pursuant to KRS 61.810 (1) (b) to discuss acquisition or sale of real property, KRS 61.810 (1) (c) to discuss proposed or pending litigation and pursuant to KRS 61.810 (1) (f) to discuss personnel, approval for closed session.
O.1.
Reconvene in Open Session
The Board will reconvene to discuss and, if necessary, take any votes on real property, pending litigation and personnel matters discussed in closed session.
P.
ADJOURNMENT:
Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.
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