Fayette County
December 14, 2015 6:00 PM
Board of Education Regular Meeting
Return
A. CALL TO ORDER
Melissa Bacon
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A.1. Roll Call
B. EXTEND WELCOME TO GUESTS
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE
Amanda Ferguson
E. READING OF MISSION STATEMENT
Amanda Ferguson
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Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

F. APPROVAL OF AGENDA
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Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

F.1. Addendum:
F.1.a. __________
F.1.b. __________
F.2. Deletions:
F.2.a. __________
F.2.b. __________
G. INTRODUCTIONS, RECOGNITIONS, ACKNOWLEDGEMENTS AND RESOLUTIONS:
G.1. Introductions
G.1.a. Teacher Representative - Laura Roche'- Beaumont Middle School
G.1.b. Student Representative - Sarah Hoffmann - Paul Laurence Dunbar
G.2. Student Performance
G.2.a. Performance, Ashland Elementary
G.3. Recognitions
G.3.a. Recognitions, Lucas Etter, Henry Clay High, Rubik's Cube World Speed Record
G.3.b. Recognitions, William Auer, SCAPA at Bluegrass, First Place, Music Teacher National Association State Competition
G.3.c. Recognitions, Amy Wang, Paul Laurence Dunbar, First Place, 2015 Music Teacher National Association Conference
G.3.d. Recognitions, Andy Du & Erik Han, Paul Laurence Dunbar, Second Place, 2015 Music Teacher National Association Conference
G.3.e. Recognitions, Alexander Auer, SCAPA at Bluegrass, Second Place, 2015 Music Teacher National Association Conference
G.3.f. Recognitions, Shawndulunn James & Aracley Marin, Bryan Station High, Winner, Kentucky FFA Veterinary Science Career Development Event
G.3.g. Recognitions, Caroline & Paul Wright, Paul Laurence Dunbar, Winner, Kentucky FFA Veterinary Science Career Development Event
G.3.h. Recognitions, Alli Rankin, Henry Clay High, Winner, Kentucky FFA Veterinary Science Career Development Event
G.3.i. Recognitions, Edythe J. Hayes Football B team, 2015 City Champions
G.3.j. Recognitions, Jessie Clark Football A Team, 2015 City Champion
G.3.k. Recognitions, Henry Clay High School Boys' Soccer, Runner-Up, 2015 KHSAA Soccer Championships
G.3.l. Recognitions, Sam Simpson, Henry Clay High, 2015 Dove Caring Coach of the Year Award
G.3.m. Recognitions, Laura Roche', Beaumont Middle School, 2015 Outstanding Teacher Award
G.3.n. Recognitions, SCAPA at Bluegrass, 2015 National Blue Ribbon School
G.4. Acknowledgements
H. REPORTS, COMMUNICATIONS AND RESOLUTIONS:
H.1. Progress Reports
H.1.a. Superintendent's Report
H.1.a.1. Student Achievement Novice Reduction
Marlene Helm
H.1.a.2. Equity Council Report
Darryl Thompson
H.1.a.3. Construction Progress Report
Myron Thompson
H.2. Remarks by Citizens (persons who have signed up to speak):
Rationale

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

H.2.a. There are two opportunities for the public to address the Board:
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At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

H.3. Resolutions
I. APPROVAL OF ROUTINE MATTERS:
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Minutes from Board meetings

I.1. Minutes of the November 7, 2015 Board Planning Meeting
Attachments
I.2. Minutes of the November 12, 2015 Special Board Meeting
Attachments
I.3. Minutes of the November 23, 2015 Regular Board Meeting
Attachments
J. APPROVAL OF CONSENT ITEMS:
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J.1. Award of Bids/Proposals
Attachments
J.2. Declaration of Surplus
Attachments
J.3. Special and Other Leaves of Absence for December 14, 2015 Board Agenda
Jennifer Dyar
Attachments
J.4. Requests From Principals For Extended Trips
School Directors
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These trips have been planned to enhance the education of participating students. Some of the trips involve educational projects while some are performance or competition events. All of the trips assist the students in dealing with people and events outside the ordinary realm of home and school. Each extended trip has been pre-planned and will be properly supervised. The itinerary for each trip, in addition to a list of participating students, has been included. Any trip taken during the school day must be educationally justified.

Attachments
J.5. Professional Leave by District personnel
Meribeth Gaines
Rationale

 

Attachments
J.6. Approval of Textbook Purchase Plans
Marlene Helm
Attachments
J.7. Request for a Shortened School Day Special Education
Amanda Dennis
Attachments
J.8. Approval of a Proposed Change Order (No. Fourteen) to the Contract for the Renovation at Glendover Elementary School BG 12-180
Myron Thompson
Attachments
J.9. Approval of a BG-4 Contract Closeout Form and Payment Application to the Contract and Direct Purchase Orders for the Renovation at Glendover Elementary School BG 12-180
Myron Thompson
Attachments
J.10. Approval of a Proposed Change Order (No. Nineteen) to the Contract for the Renovation at Deep Springs Elementary School BG 12-182
Myron Thompson
Attachments
J.11. Approval of a Proposed Change Order (No. Twenty-one) to the Contract for the Renovation at Jessie Clark Middle School BG 13-023
Myron Thompson
Attachments
J.12. Approval of a Proposed Change Order (No. Six) to the Contract for the Construction of the New Elementary School at Passage Mound Way BG 14-120
Myron Thompson
Attachments
J.13. Approval of a Proposed Change Order (No. Eight) to the Contract for the Renovation at Squires Elementary School BG 14-121
Myron Thompson
Attachments
J.14. Approval of a Proposed Change Order (No. Six) to the Contract for the Construction of the New Elementary School at Intersection of Georgetown and Spurr Roads BG 14-128
Myron Thompson
Attachments
J.15. Approval of a Proposed Change Order (No. Three) to the Contract for the Construction of the New High School on Winchester Road BG 14-159
Myron Thompson
Attachments
J.16. Approval of the Design Consultant and the BG-1 Project Application for the Renovation of The Learning Center at Linlee School / Junior Achievement of the Bluegrass - JA Biztown / JA Finance Park Project
Attachments
K. APPROVAL OF ACTION ITEMS:
K.1. Approval of Recommendations from 2015-16 Staffing Committee
Myron Thompson
Attachments
K.2. Name for Elementary School at 2550 Georgetown Rd.
Shamiah Ford
Attachments
K.3. Name for Elementary School at 1150 Passage Mound Way
Sarah Woodford
Attachments
K.4. Job Description Change - Transportation Manager
Myron Thompson/Marcus Dobbs
Attachments
K.5. Job Description Change - Vehicle Mechanic
Myron Thompson/Marcus Dobbs
Attachments
K.6. Monthly Financial Report
Rodney Jackson
Attachments
L. INFORMATIONAL ITEMS:
L.1. School Activity Funds
Rodney Jackson
Attachments
L.2. Personnel Changes for December 14, 2015 Board Agenda
Attachments
L.3. Position Control Document
Julane Mullins
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Position Control Document 12/14/15

Attachments
M. ORAL COMMUNICATIONS:
M.1. Public
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NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

 

M.2. Board Request Summary
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A motion is in order to approve the following Board requests:

M.2.a. __________
M.2.b. ___________
M.2.c. __________
M.3. Other Business
M.3.a. Board Discussion of Board Work
Melissa Bacon
M.3.b. Staff
N. MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES:
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A motion is in order to:  "make the agenda dated December 14, 2015 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

O. CLOSED SESSION:
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Pursuant to KRS 61.810(1)(b) to discuss acquisition or sale of real property, KRS 61.810(c) to discuss proposed or pending litigation and pursuant to KRS 61.810 (1) (f) to discuss personnel, approval for closed session.

O.1. Reconvene in Open Session
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The Board will reconvene to discuss and, if necessary, take any votes on real property, pending litigation and personnel matters discussed in closed session.

P. ADJOURNMENT:
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Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.