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Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

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Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

Minutes from Board meetings

• 5-3-15 Special Bd Mtg

• 5-4-15 Special Bd Mtg -Budget/Supt Search

• 5-4-15 Special Bd Mtg

• 5-8-15 Special Bd Mtg

• 5-9-15 Special Bd Mtg

• 5-11-15 Special Bd Mtg

• 5-11-15 Plan

• 5-19-15 Special Bd Mtg

• 5-20-15 Special Bd Mtg

• 5-22-15 Special Bd Mtg

• 5-26-15 Regular

• Award of Bids/Proposals

• Property, Boiler, Fleet Insurance

• Declaration of Surplus

• Professional Leave June II
• Regular - Professional Leave

• Special Leave

• Post Approval

• Pay Date Schedule

• Indirect Cost Rate

The renovation of the existing Breckinridge Elementary School is listed as priority 1c.4 on FCPS’s 2009 District Facility Plan. EOP Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 71,221 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on March 15, 2011 and construction began in June, 2011. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Breckinridge -- CO22 6-22-15

The renovation of the existing Stonewall Elementary School is listed as priority 2c.3 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 78,294 SF to serve 775 students, based upon FCPS elementary school program standards. Bids were received on February 8, 2012 and construction began in June, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Stonewall CO 25 final

Bid documents were prepared by the architect, Tate Hill Jacobs Architects, for a contract for renovation of Stonewall Elementary School. The contract in the total amount of $12,577,700 (GC--$8,531,012.26; DPOs--$4,046,687.74) with Burchfield & Thomas was accepted and approved by the Board in a meeting held on February 27, 2012 and construction began in May, 2012. The Department of Physical Support Services, the design consultants Tate Hill Jacobs Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved 25 change orders adding the amount of $214,897.61 to the total construction cost. The adjusted contract amount is $12,792,597.61. All work has been satisfactorily completed by the contractor. At this time, a BG-4 Contract Closeout Form and Payment Application Form is presented for acceptance of the work by the Board. Remaining payments to the contractor shall not be made until all work is completed.

• Stonewall - BG4 6-22-15

The renovation of the existing Tates Creek Elementary School is listed as priority 2c.4 on FCPS’s 2009 District Facility Plan. GBBN Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing a renovation of the existing building and the construction of an addition totaling approximately 79,087 SF to serve 750 students, based upon FCPS elementary school program standards. Bids were received on May 17, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Tates Creek Elem -- CO14 6-22-15

Bid documents were prepared by the architect, GBBN Architects, for a contract for renovation of Tates Creek Elementary School. The contract in the total amount of $13,844,000 (GC--$8,842,405; DPOs--$5,001,595) with D.W. Wilburn, Inc. was accepted and approved by the Board in a meeting held on May 21, 2012 and construction began in June, 2012. The Department of Physical Support Services, the design consultants GBBN Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved 14 change orders adding the amount of $339,238.05 to the total construction cost. The adjusted contract amount is $14,183,238.05. All work has been satisfactorily completed by the contractor. At this time, a BG-4 Contract Closeout Form and Payment Application Form is presented for acceptance of the work by the Board. Remaining payments to the contractor shall not be made until all work is completed.

• Tates Creek Elem -- BG4 6-22-15

The renovation of the existing James Lane Allen Elementary School is listed as priority 2c.1 on FCPS’s 2009 District Facility Plan. Moody-Nolan Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,832 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on March 29, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• James Lane Allen -- CO21 6-22-15

KDE’s 702 KAR 4:160 requires 10% retainage on construction contracts until the project is 50% complete, when a reduction to 5% retainage is allowed. After substantial completion of the work, a reduction to a lump sum amount less than the 5% retainage, which lump sum shall be twice the estimated cost to correct the deficient or incomplete work, may be approved. The contract with Woodford Builders for the renovation of Glendover Elementary School in the amount of $12,163,000.00 (including direct purchase orders) was accepted and approved by the Board at its March 25, 2013 meeting. Since that time the progress of the work has been reviewed by the Department of Physical Support Services, the design consultants, Pearson & Peters Architects, and the local building code officials. More than 99% of the construction is currently complete, leaving $625,159.82 for the remainder of the contract work, including the retainage amount. Currently, the contractor has requested with the approval of the surety, the recommendation of the architect and the concurrence of the FCPS Physical Support Services staff, a reduction of the retained amount to a lump sum of $300,000, which amount the architect confirms is twice the estimated cost to correct the deficient or incomplete work. The Kentucky Department of Education requires that this reduction of the retainage to a lump sum be approved by the Board. Remaining payments to the contractor shall not be made until all work has been completed and accepted by the architect and the Department of Physical Support Services. Prior to final payment, a BG-4 Final Approval and Payment Application Form will be presented for signature by the Superintendent and acceptance of the work by the Board. Approval of this reduction of retainage complies with the intent of the requirements of 702 KAR 4:160 and the Kentucky Department of Education, District Facilities Branch.

• Glendover -- reduction in retainage lump 6-22-15

The renovation of the existing Jessie Clark Middle School is listed as priority 2c.11 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 125,321 SF to serve 1,000 students, based upon FCPS middle school program standards. Bids were received on May 15, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Jessie Clark -- CO17 6-22-15

The construction of a new 650-student elementary school to be located on 15 acres at 1150 Passage Mound Way is listed as priority 1a.4 on FCPS's 2013 District Facility Plan. Moody-Nolan Architects produced final Construction Documents for bidding describing the construction of a new building totaling approximately 73,000 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on February 11, 2015 and construction began in April, 2015. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• New Elem at Passage Md -- CO1 6-22-15

The renovation of the existing Squires Elementary School is listed as priority 1c.10 on FCPS’s 2013 District Facility Plan. JRA Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 79,656 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on September 17, 2014 and construction began in November, 2014. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Squires -- CO3 6-22-15

The construction of the new elementary school to be located on 15 acres at the intersection of Georgetown and Spurr Roads is listed as priority 1a.5 on FCPS’s 2013 District Facility Plan. Clotfelter-Samokar Architects produced final Construction Documents for bidding describing the construction of a new building totaling approximately 73,000 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on January 15, 2015 and construction began in April, 2015. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• New Elem at G-town Rd -- CO2 6-22-15

The International Building Code as adopted by Kentucky requires the Owner of construction/renovation projects to contract directly with a qualified engineering firm that can act as a third-party Special Inspection Agent for the duration of a renovation/construction project. Previous editions of the code allowed the special inspector to be hired by the contractor. The current series of FCPS projects and all future projects will be required to have special inspectors hired directly by FCPS.

Several sections of the Kentucky Building Code require the special inspection of structural materials and their installation (i.e., concrete footings, bolted steel connections, masonry materials) prior to the work progressing to the next phase. This is meant to be a safeguard to Owner, the building occupants and the general public, and will help eliminate construction defects before structural components are concealed by finish materials.

In preparation for the start of construction, proposals were obtained from four (4) qualified engineering firms to serve as the Special Inspection Agent. The special inspector must be available as soon as the contractor begins foundation work and whenever inspection activities are required by the code throughout the life of the project. Based on the design team’s analysis of the proposals received, L.E. Gregg, Inc. appears to have submitted an acceptable proposal meeting all of the project criteria. The total anticipated value of the services needed for the project requires the approval of the Board.

• New High at Winchester Rd -- Special Inspections Contract 6-22-15

• 2015C

• 2015D

• 2015E

• Minor Revision to Rezoning Plan

Pursuant to Board Policy 05.3, the District is required to recover costs associated with the use by outside groups of facilities and grounds for non-school activities. In order to recover utility, maintenance, personnel, and other operational costs, a Facility Usage Hourly Rate Schedule has been developed. The Hourly Rate Schedule is revised annually to accommodate changes in District costs and needs and is presented to the Board for its information.

• 2015-16 Facility Usage Fee Schedule

• Establishment of 2015 Staffing Task Force

• Amber Colliver
• Approval of Contracts
• Central Kentucky Interpreter Referral Service
• Central Kentucky Riding for Hope
• Chelsea Kraska
• Dale Lewis, MT-BC, NMT
• Family Choice Home Care
• FastBridge
• Genny Trayner
• Hands on Therapy
• Horn and Richardson and Assoc.
• Imagine Learning
• Janice Kresslein
• Lex Therapy, Jasmine Simons
• Mary Courtenay Daugherty
• Maxim Healthcare Services
• N. R., Inc.
• The Competitive Edge

• Health Services Contract Amendment
• Revised Contract to LFUCG Health Dept. Nursing Contract

• Middle and High School Athletic Guidelines Revisions
• MS Athletic Guidelines Section I Draft
• MS Athletic Guidelines Section II Draft
• MS Athletic Guidelines Section III Draft

• Administrative Assistant to Admin Serv Senior Director Agenda Item
• Administrative Assistant to Senior Director Job Description
• Director of Athletics and Extracurricular Activities Agenda Item
• Director of Athletics and Extracurricular Activities Job Description
• Director of Technology - Agenda Item
• Director of Technology Job Description
• Exceptional Child Nurse revised
• Family Community District Early Childhood Coord Agenda Item
• Family Community District Early Childhood Coordinator
• MTSS Coordinator Agenda Item
• MTSS Coordinator Job Description
• PBIS Coach Agenda Item
• PBIS Coach Job Description
• Technology Resource Teacher Agenda Item
• Technology Resource Teacher Job Description
• Transformation Leadership Specialist - Agenda Item
• Trasformation Leadership Specialist - Description

• Agenda Item
• Balance Sheet
• Financial Powerpoint
• Munis Revenue
• Total Operating Revenue
• Treasures Report

• Personnel Changes

• Position Control

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated  June 22, 2015 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.