Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

• 1 APA Summary
• 2 APA Response

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

Minutes from Board meetings

• 2-2-15 Special Board Meeting

• Febuary 9, 2015 Minutes

• 2-20-15 Specail Bd Meeting

• Feb. 23, 2015 Regular Board Meeting Minutes

• 2-25-15 Special Bd Meeting

• Award of Bids/Proposals

• Post Approvals

• PD Leave
• PD leave additions

• Special and Other Leaves of Absence for 3.23.15

• Beaumont Middle Purchasing Plan
• Crawford
• EJ Hayes Purchasing Plan
• Southern Middle
• Textbook Plans Agenda Item

• Field Trip Additions
• Field Trips

• Declaration of Surplus and Intent to Sell

The renovation of the existing Garden Springs Elementary School is listed as priority 2c.6 on FCPS’s 2009 District Facility Plan. Sherman Carter Barnhart Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 77,743 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on March 27, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Garden Springs - Revised

The renovation of the existing Jessie Clark Middle School is listed as priority 2c.11 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 125,321 SF to serve 1,000 students, based upon FCPS middle school program standards. Bids were received on May 15, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Jessie Clark -- CO15 3-23-15

The renovation of the existing Squires Elementary School is listed as priority 1c.10 on FCPS’s 2013 District Facility Plan. JRA Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 79,656 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on September 17, 2014 and construction began in November, 2014. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Revised Change Order

The International Building Code as adopted by Kentucky requires the Owner of construction/renovation projects to contract directly with a qualified engineering firm that can act as a third-party Special Inspection Agent for the duration of a renovation/construction project. Previous editions of the code allowed the special inspector to be hired by the contractor. The current series of FCPS projects and all future projects will be required to have special inspectors hired directly by FCPS.

Several sections of the Kentucky Building Code require the special inspection of structural materials and their installation (i.e., concrete footings, bolted steel connections, masonry materials) prior to the work progressing to the next phase. This is meant to be a safeguard to Owner, the building occupants and the general public, and will help eliminate construction defects before structural components are concealed by finish materials.

In preparation for the start of construction, proposals were obtained from three (3) qualified engineering firms to serve as the Special Inspection Agent. The special inspector must be available as soon as the contractor begins foundation work and whenever inspection activities are required by the code throughout the life of the project. Based on the design team’s analysis of the proposals received, Consulting Services Incorporated appears to have submitted an acceptable proposal meeting all of the project criteria. The total anticipated value of the services needed for the project requires the approval of the Board.

• New Elem at G-town Rd -- Special Inspections Contract 3-23-15

Maxwell Elementary School was renovated in 2000-2001. The HVAC system was replaced as part of that renovation. Over the last few years, several problems have arisen with the system. Some of the heat pump and make-up air unit components have malfunctioned causing uncontrolled interior temperatures, poor air circulation and complaints from the occupants. The FCPS Division of Maintenance has determined that the remainder of the HVAC components are beyond repair and that the entire system needs to be replaced. This project will involve the replacement of more than forty heat pump units located above the ceiling in classrooms and corridors; the cutting and reconnection of water lines, duct work and electrical service; and the replacement of suspended acoustical tile ceilings disturbed by the mechanical work.

A BG-1 Project Application for the construction, identifying the extent and cost of the work, was approved by the Board at its November 24, 2014 meeting. The design consultant’s last BG-3 Statement of Probable Cost (November 20124) estimated the construction cost to be $377,496. The project is planned to start and complete during the summer of 2015. On Thursday, March 12, 2014, four (4) contractors submitted proposals on the base bid.

• Maxwell

On November 17, 2014, at approximately 3:00 p.m., the press box and concession stand structure at the Bryan Station High School softball field were heavily damaged by a fire. The Lexington-Fayette Urban County (LFUCG) Fire Department has completed its investigation and is preparing its report. The Board’s property insurance carrier, Liberty Mutual Insurance Company, has also completed its investigation. The press box (second level) was a complete loss, and the concession stand (first level) was heavily damaged by smoke and water, along with all contents on both levels. The emergency declaration relates to the replacement of these items in time to avoid conflicts for the softball team before the spring season begins. Liberty Mutual Insurance Company has assigned Marshall Construction General Contractor to perform the Phase One construction work in the amount of $51,152.40. KDE requires the use of standard documents and the normal review / approval process but allows the project to proceed in order to construct the replacement ASAP.

• BSHS Softball Press Box -- GC Contraact 3-23-15

The construction of a new 600-student high school to house the STEAM Academy is listed as priority 1a.2 on FCPS’s 2013 District Facility Plan. Several sites have been considered, but the most desirable site is adjacent to the College of Education on the University of Kentucky campus. Programming and design will be launched immediately after design consultant selection, so the actual size of the building is currently unknown. In the meantime, a survey of the location and its surroundings will gather information critical to the design such as the location of existing buildings, utility lines, easements, etc. Endris Engineering, the firm selected, has recently conducted surveys of sites adjacent to this one and elsewhere on the UK Campus. Endris also surveyed the site for the new high school on Winchester Road. The proposal exceeds $20,000 and, therefore, requires approval of the Board.

• STEAM -- Survey Contract (Endris) 3-23-15

• Amendment of the 2014-2015 School Calendar

• 2016-2017 Calendar
• Agenda Items 2016-2017 Calendar

• Approval of Contracts
• Kagan Contract - SAMPLE
• Ricoh Contract

• 1-Monthly Financial Report
• 2-Monthly Financial Report
• 3-Monthly Financial Report
• 4-Monthly Financial Report
• 5-Monthly Financial Report

• Personnel Changes for 3.23.15 Board Agenda

• Support Services Position Control Document

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated  March 23, 2015 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.