Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

• Sustainability Board Report

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

Minutes from Board meetings

• Minutes of the December 1, 2014 Special Board Meeting

• Minutes from December 4, 2014

• Minutes from Board Retreat

• Minutes from December 15, 2014 Regular Mtg

• Award of Bids/Proposals

• Post Approvals

• January 26, 2015 Special and Other Leave of Absence

• Professional Leave Additions
• professional leave by district personnel

• Field Trip Additions
• Field Trips

• Request for a Shortened School Day

• Breckenridge Purchasing Plan
• BTW Purchasing Plan
• Cassidy Texbook Plan
• Instructional Materials Textbook Plans
• Liberty Textbook Plan

• Declaration of Surplus

The renovation of the existing James Lane Allen Elementary School is listed as priority 2c.1 on FCPS’s 2009 District Facility Plan. Moody-Nolan Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,832 SF to serve 600 students, based upon FCPS elementary school program standards. Bids were received on March 29, 2012 and construction began in July, 2012. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• James Lane Allen

The renovation of the existing Deep Springs Elementary School is listed as priority 2c.5 on FCPS’s 2009 District Facility Plan. EOP Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 69,396 SF to serve 625 students, based upon FCPS elementary school program standards. Bids were received on February 6, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Deep Springs -- CO16 1-26-15

Bid documents were prepared by the architect, GBBN Architects, for a contract for construction of Wellington Elementary School. The contract in the total amount of $13,566,135.00 (GC--$8,605,881.41; DPOs--$4,960,253.59) with D.W. Wilburn, Inc. was accepted and approved by the Board in a meeting held on March 22, 2010 and construction began in April, 2010. The Department of Physical Support Services, the design consultants GBBN Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved the BG-4 in the amount of $13,712,076.42 (including DPOs) at its meeting held January 28, 2013. The residual fund balance will be applied to the next District Facility Plan project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• Wellington -- BG5 1-26-15

Bid documents were prepared by the architect, RossTarrant Architects, for a contract for renovation of Tates Creek Middle School. The contract in the total amount of $15,614,500.00 (GC--$9,730,919.56; DPOs--$5,883,580.44) with D.W. Wilburn, Inc. was accepted and approved by the Board in a meeting held on June 28, 2010 and construction began in August, 2010. The Department of Physical Support Services, the design consultants RossTarrant Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved the BG-4 in the amount of $15,945,048.10 (including DPOs) at its meeting held January 27, 2014. The residual fund balance will be applied to the next District Facility Plan project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• TCMS -- BG5 1-26-15

 Bid documents were prepared by the architect, Lucas/Schwering Architects, for the adaptive re-use of 1126 Russell Cave Road as the warehouse facility. The contract in the total amount of $9,292,800 (GC--$5,806,208.07; DPOs—$3,486,591.93) with D.W. Wilburn, Inc. was accepted and approved by the Board in a meeting held on November 21, 2011 and construction began in December 2011. The Department of Physical Support Services, the design consultants Lucas/Schwering Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved the BG-4 in the amount of $9,307,483.48 (including DPOs) at its meeting held June 24, 2013. The residual fund balance will be applied to the next District Facility Plan project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• 1126 Russell Cave Warehouse -- BG5 1-26-15

 Bid documents were prepared by the architect, Clotfelter/Samokar Architects, for a contract for renovation of Clays Mill Elementary School. The contract in the total amount of $11,293,000.00 (GC--$7,799,247.17; DPOs--$3,493,752.83) with D.W. Wilburn, Inc. was accepted and approved by the Board in a meeting held on April 25, 2011 and construction began in June, 2011. The Department of Physical Support Services, the design consultants Clotfelter/Samokar Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved the BG-4 in the amount of $11,397,940.94 (including DPOs) at its meeting held February 24, 2014. The residual fund balance will be applied to the next District Facility Plan project. At this time the BG-5 Project Closeout Form closing out all construction contracts related to this project is presented for approval.

• Clays Mill -- BG5 1-26-15

The renovation of the existing Jessie Clark Middle School is listed as priority 2c.11 on FCPS’s 2009 District Facility Plan. Tate Hill Jacobs Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 125,321 SF to serve 1,000 students, based upon FCPS middle school program standards. Bids were received on May 15, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Jessie Clark -- CO13 1-26-15

Construction of the Locust Trace Agriscience Center was completed and occupied in August 2011. The building was designed to perform as a net zero energy user and has met that goal. The HVAC system was designed to provide cooling in offices and classrooms, but large instructional lab areas were designed with overhead doors to the exterior and with mechanical ventilation and cold-weather heating only. The ventilation system uses carbon dioxide sensors to activate the make-up air units that supply outside fresh air. By design, the system responds to changes in building occupancy throughout the day and night, but the make-up air units are rarely activated. This results in the building being under negative pressure at least 90% of the time.

Through a year-long radon screening using APPHA tracks, the levels of radon were found to average above the 4 picocurie per liter that the Environmental Protection Agency (EPA) recommends for indoor air quality. As a result of this testing, FCPS has installed a mitigation system in a portion of the building resulting in some improvement. However, significant areas of the building remain above the EPA recommendation of 4 picocurie per liter. Temporarily, overriding the HVAC system controls to pump outside fresh air into the building around the clock produces positive pressure and reduces the radon levels to EPA recommended levels. But, this method of mitigation defeats the design and operational intent of a net zero building, increasing the energy usage by approximately 20%. FCPS plans to complete the radon mitigation system during Winter Break.

In accordance with KRS 45A.380, on November 19, 2014, the Superintendent has declared this project to be an emergency in nature. The concern for the health, safety and welfare for the students, faculty and staff requires FCPS to move forward quickly to complete the radon mitigation system installation and to provide the indoor air quality recommended by the EPA during Winter Break.

This modification of a building system requires a BG-1 Project Application. Tate Hill Jacobs Architects was the design consultant for the original construction and has agreed to assist. A cost estimate as indicated below has been provided for use in preparing the BG-1. The work is planned to start and complete during the Winter Break (December 20, 2014 through January 4, 2015). The project design work will begin immediately. At this time the Board’s approval is requested to allow this project to move forward.

• LTAC Radon Remediation -- Revised BG1 1-26-15

• Administrative Services Senior Director
• Agenda Item for Senior Director of Administration

• 2015-2016 Schedule of Regulary Board Meetings - Calendar
• Schedule of Board Meeting Agenda Item

• Resolution

• Appointment to the Certified Evaluations Appeals Panel

• Series 2015A
• Series 2015B
• Series 2015C

The construction of the new elementary school to be located on 15 acres at the intersection of Georgetown and Spurr Roads is listed as priority 1a.5 on FCPS’s 2013 District Facility Plan. Clotfelter-Samokar Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,000 SF to serve 650 students. The program is consistent with other recent FCPS elementary school projects. The project is planned to start construction around April 1, 2015. Final completion is planned for August 2016. On Thursday, January 15, 2015, four (4) general contractors submitted proposals on a base bid and nine (9) alternate bids.

• New Elem at G-town Rd -- Construct Bid and Revised BG1 01-26-15

• Revised Working Budget

• 2015 CDIP Agenda Item
• 2015 FCPS CDIP

• Monthly Financial Report
• Monthly Financial Report
• Monthly Financial Report
• Monthly Financial Report

• Nutrition and Physical Activity Report

• 09.36 AP.1
• Administrative Procedure Change

• January 26, 2015 Personnel Changes

A biannual construction report is provided for the Board of Education in July and January of each fiscal year. As you know, the guiding principles for prioritizing construction and maintenance projects from the Board-approved District Facilities Plan are established by Board Policy 05.11 and are determined by considering:

1. health, safety, and code compliance:

2. structural integrity of the facility;

3. support of the educational function; and

4. enhancement of the structure.

• Construction Report - Updated

• Draft Budget

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated January 26, 2015 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.