Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society.

Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion.

Fayette County Board of Education Policy 01.45 states,

“...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...”

 Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process.

At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes.

At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

Minutes from Board meetings

• Planning Minutes

• November 13, 2014 Minutes

• 11.20.14 Special Meeting Minutes

• november 21, 2014

• Regular Meeting Minutes

• Award of Bids / Proposals Final

• Post Approval

• Special and Other Leave of Absence for December 15, 2014 Board Agenda

• Field Trip Additions
• Request From Principals For Extended Trips

• Request for Shortened School Days

• Professional Leave by district Personnel
• Professional Leave by District Personnel Additions

The renovation of the existing Glendover Elementary School is listed as priority 2c.7 on FCPS’s 2009 District Facility Plan. Pearson & Peters Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 73,068 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on February 27, 2013 and construction began in June, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Glendover -- CO8 12-15-14

The renovation of the existing Garden Springs Elementary School is listed as priority 2c.6 on FCPS’s 2009 District Facility Plan. Sherman Carter Barnhart Architects produced final Construction Documents for bidding describing a renovation of the existing building and the construction of an addition totaling approximately 77,743 SF to serve 650 students, based upon FCPS elementary school program standards. Bids were received on March 27, 2013 and construction began in May, 2013. The Department of Physical Support Services, the design consultants and the local building code officials have reviewed the progress of the work. Changes to the original plans and specifications have been necessary in order to satisfy the requirements described below. Approval of these changes allows the work to be completed.

• Garden Springs -- CO6 12-15-14

Clotfelter-Samokar Architects has produced Construction Documents (plans, specifications, bidding requirements, etc.) describing the construction of a new 650-student elementary school to be located on 15 acres at the intersection of Georgetown and Spurr Roads (2550 Georgetown Road), totaling approximately 73,000 SF to serve 650 students. The program is consistent with recent FCPS elementary school projects and provides new building space that functions and supports current FCPS instructional programs. Plans have been prepared to conform with FCPS instructional program goals. Plans and specifications are being reviewed by Department of Physical Support Services’ staff for compliance with FCPS requirements. Advertisement of the project is scheduled for December 21, 2014. Bids are expected on January 15, 2015, with construction planned to begin March 2015 and to end in August 2016. The Board’s approval of the Construction Documents and advertisement is requested at this time in order to obtain KDE approval and to maintain this schedule.

• New Elem at Georgetown Rd -- CD & Advertise Approval 12-15-14

Construction documents were prepared by the architect, Tate Hill Jacobs Architects, for a contract for the replacement of the Henry Clay High School gym bleachers. The BG-1 in the total amount of $308,912.00 for work by Charron Sports Services and Arrow Electric was approved by the Board in a meeting held on July 14, 2014 and construction began in July, 2014. The Department of Physical Support Services, the design consultants Tate Hill Jacobs Architects, and the local building code officials have reviewed the progress of the work. Minor changes to the original plans and specifications have been necessary in order to: resolve unforeseen existing conflicts found during construction; comply with building code requirements; correct deficiencies in the plans; or to provide improvements over the original specification. The Board has approved 1 change order to Charron Sports Services adding the amount of $18,560.00 to the total construction cost. The adjusted contract amount is $327,472.00. All work has been satisfactorily completed by the contractors. At this time, a BG-4 Final Approval and Payment Application Form are presented for acceptance of the work by the Board. Remaining payments to the contractor shall not be made until all work is completed

• HCHS Gym Bleachers -- BG4 12-15-14

Construction of the Locust Trace Agriscience Center was completed and occupied in August 2011. The building was designed to perform as a net zero energy user and has met that goal. The HVAC system was designed to provide cooling in offices and classrooms, but large instructional lab areas were designed with overhead doors to the exterior and with mechanical ventilation and cold-weather heating only. The ventilation system uses carbon dioxide sensors to activate the make-up air units that supply outside fresh air. By design, the system responds to changes in building occupancy throughout the day and night, but the make-up air units are rarely activated. This results in the building being under negative pressure at least 90% of the time.

Through a year-long radon screening using APPHA tracks, the levels of radon were found to average above the 4 picocurie per liter that the Environmental Protection Agency (EPA) recommends for indoor air quality. As a result of this testing, FCPS has installed a mitigation system in a portion of the building resulting in some improvement. However, significant areas of the building remain above the EPA recommendation of 4 picocurie per liter. Temporarily, overriding the HVAC system controls to pump outside fresh air into the building around the clock produces positive pressure and reduces the radon levels to EPA recommended levels. But, this method of mitigation defeats the design and operational intent of a net zero building, increasing the energy usage by approximately 20%. FCPS plans to complete the radon mitigation system during Winter Break.

In accordance with KRS 45A.380, on November 19, 2014, the Superintendent has declared this project to be an emergency in nature. The concern for the health, safety and welfare for the students, faculty and staff requires FCPS to move forward quickly to complete the radon mitigation system installation and to provide the indoor air quality recommended by the EPA during Winter Break.

This modification of a building system requires a BG-1 Project Application. Tate Hill Jacobs Architects was the design consultant for the original construction and has agreed to assist. A cost estimate as indicated below has been provided for use in preparing the BG-1. The work is planned to start and complete during the Winter Break (December 20, 2014 through January 4, 2015). The project design work will begin immediately. At this time the Board’s approval is requested to allow this project to move forward.

• Locust Trace Radon Remediation -- BG1 and Consultant 12-15-14

• BSHS Softball Press Box

• Appointment of Board Member and Search Committee

• Board Resolution LGE-KU 2014 Rate Cases
• KSBA Representation before PSC

• Approval of Audit Committee

• Agreement Agenda Item
• Education Foundation Affiliate Agreement

• Resolution FCPS Foundation

• Approval of Foundation Committee

• Final Fayette County NISL MOU
• NISL MoU Agenda Item

• Agenda Item
• Balance Sheet
• Monthly Report
• Revenue Report

• Personnel Changes for December 15, 2014 Board Agenda

NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers.

A motion is in order to approve the following Board requests:

A motion is in order to:  "make the agenda dated December 15, 2014 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim."

Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office.