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I.
Call to Order
I.A.
Open Meeting
I.B.
Pledge to the Flag
II.
Approve Claire Parsons from Bricker Graydon as Legal Counsel for the Erlanger-Elsmere Board of Education
Order #2024-1 - Motion Passed: Approval of Claire Parsons from Bricker Graydon as Legal Counsel for the Erlanger-Elsmere Board of Education passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Sarah Shackelford-Ross.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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III.
Reports
III.A.
Personnel Report
III.B.
Transportation Report
III.C.
Fundraising Report
IV.
Individuals Desiring to Speak to the Board
V.
Approve June 13, 2024 Monthly Board Meeting Minutes
Order #2024-2 - Motion Passed: Approval of the June 13, 2024 Monthly Board Meeting Minutes passed with a motion by Mrs. Rachel Retherford and a second by Ms. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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VI.
Approve Following Best Practices Regarding Data Security and Privacy, Pursuant to 701 KAR 1:170
Order #2024-3 - Motion Passed: Approval to Follow Best Practices Regarding Data Security and Privacy, Pursuant to 701 KAR 1:170 passed with a motion by Mr. Marvin Townsend and a second by Mrs. Sarah Shackelford-Ross.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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VII.
Consent Agenda
Order #2024-4 - Motion Passed: Approval of the Consent Agenda passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Ms. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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VII.A.
Authorize Treasurer to pay bills from General Funds and Special Programs
VII.B.
Authorize Treasurer to pay July Salaries
VII.C.
Approve Detailed Monthly Report and Balance Sheets for June 2024 to be posted on the District website for a six-month period (House Bill 154)
VII.D.
Approve $5461.44 payment to the Kentucky School Boards Association (KSBA) for 2024-2025 Membership Dues
VII.E.
Approve $522.24 payment to Kentucky Association of School Administrators (KASA) for Chad Molley’s 2024-2025 Annual Membership Dues
VII.F.
Approve $1500.00 payment to Kentucky Association of School Superintendents (KASS) for Chad Molley’s 2024-2025 Annual Membership Dues
VII.G.
Second Reading and Approval of KSBA Policy Revisions/Updates for the 2024-2025 School Year
VII.H.
Approve the School and Community Nutrition Permanent Agreement with the Kentucky Department of Education
VII.I.
Approve the Erlanger-Elsmere Food Service Program Procurement Plan - Child Nutrition Program
VII.J.
Approve the Contract for Energy Management Services with ZH Commissioning for 2024-2025
VII.K.
Approval of the 2024-2025 Employee Handbook
VII.L.
Approval of the 2024-2025 Substitute Teacher Handbook
VII.M.
Approval of the 2024-2025 Extra-Curricular Programs Handbook
VII.N.
Approve the Revised District Code of Acceptable Student Behavior and Discipline
VII.O.
Approve the Recommended Renewal Quotes for Property and Casualty, Workers Compensation, and Cyber Liability for 2024-2025 School Year
VII.P.
Declare the Attached Items As Surplus Property and Authorize the Superintendent to Advertise for Sale
VII.Q.
Approve Application and Certificate for Payment No. 6 for the Tichenor Middle School HVAC Renovations (REH #127-822-C/BG #23-227)
VII.R.
Approve Application and Certificate for Payment No. 7 for the Tichenor Middle School HVAC Renovations (REH #127-822-C/BG #23-227)
VII.S.
Approve Application and Certificate for Payment No. 3 for the Howell Elementary School Gym AHU Replacement (BG #24-177/REH #127/823)
VII.T.
Approve Application and Certificate for Payment No. 1 for the Erlanger-Elsmere Paving Project (REH#127-1023/BG#24-217)
VIII.
Discussion Agenda
VIII.A.
Board Policy 03.6 Volunteers
The Board reviewed and discussed several options for revision of policy 03.6 Volunteers. The Superintendent was directed to work with our KSBA representative to craft the agreed upon revisions to the policy. The item will be placed on the August agenda for emergency approval or a first reading (Board Attorney is researching emergency pathway).
IX.
Approve entering into Executive Session for the purpose of preliminary discussions relating to the Evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Summative Evaluation in compliance with 704 KAR 003:345, Superintendent Evaluation and KRS 156.557 (6)(c) and KRS 61.810 (1)(k)
Order #2024-5 - Motion Passed: Approval to enter into Executive Session passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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X.
Approve to Re-enter Open Session
Order #2024-6 - Motion Passed: Approval to Re-enter Open Session passed with a motion by Mrs. Rachel Retherford and a second by Mr. Marvin Townsend.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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XI.
Approve to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation
Order #2024-7 - Motion Passed: Approval to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Ms. Teresa Loman Hunter.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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XII.
Adjourn
Order #2024-8 - Motion Passed: Adjournment passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Sarah Shackelford-Ross.
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Mrs. Rachel Retherford
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Yes
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Ms. Teresa Loman Hunter
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Yes
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Mr. Jeffrey Miller
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Yes
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Mrs. Sarah Shackelford-Ross
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Yes
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Mr. Marvin Townsend
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Yes
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