Erlanger-Elsmere Independent
July 21, 2022 7:00 PM
Regular Meeting of the Board of Education
I. Call to Order
I.A. Open Meeting
I.B. Pledge to the Flag
II. Presentations
II.A. Construction and Facilities Update
Ehmet Hayes/Noah Onkst
Discussion

Mr. Onkst reviewed current and pending construction projects in the district and the items on the agenda for their approval related to those projects.

III. Individuals Desiring to Speak to the Board
Discussion

None.

IV. Approve June 16, 2022 Monthly Board Meeting Minutes
Recommended Motion

Approval of the June 16, 2022 Monthly Board Meeting Minutes

Actions Taken

Order #2022-1 - Motion Passed:  Approval of the June 16, 2022 Monthly Board Meeting Minutes passed with a motion by Mr. Tom Luken and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
V. Declare an Emergency at Lloyd Memorial High School Band Room to complete HVAC Replacement (REH #127-622)
Recommended Motion

Approval to Declare an Emergency at Lloyd Memorial High School Band Room to complete HVAC Replacement (REH #127-622)

Actions Taken

Order #2022-2 - Motion Passed:  Approval to Declare an Emergency at Lloyd Memorial High School Band Room to complete HVAC Replacement (REH #127-622) passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
VI. Approve the Technology Services Agreement between the Erlanger-Elsmere Schools and the Northern Kentucky Cooperative for Educational Services (NKCES) for FY23
Recommended Motion

Approval of the Technology Services Agreement between the Erlanger-Elsmere Schools and the Northern Kentucky Cooperative for Educational Services (NKCES) for FY23

Actions Taken

Order #2022-3 - Motion Passed:  Approval of the Technology Services Agreement between the Erlanger-Elsmere Schools and the Northern Kentucky Cooperative for Educational Services (NKCES) for FY23 passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Sarah Shackelford-Ross.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
VII. Approval for the Board to follow the best practices that meet the needs of personal information reasonable security.
Recommended Motion

Approval for the Board to follow the best practices that meet the needs of personal information reasonable security

Actions Taken

Order #2022-4 - Motion Passed:  Approval for the Board to follow the best practices that meet the needs of personal information reasonable security passed with a motion by Mr. Tom Luken and a second by Mrs. Sarah Shackelford-Ross.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
VIII. Approve $5147.93 payment to the Kentucky School Boards Association (KSBA) for 2022-2023 membership dues
Recommended Motion

Approval of $5147.93 payment to the Kentucky School Boards Association (KSBA) for 2022-2023 membership dues

Actions Taken

Order #2022-5 - Motion Passed:  Approval of $5147.93 payment to the Kentucky School Boards Association (KSBA) for 2022-2023 membership dues passed with a motion by Mr. Tom Luken and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
IX. Approve $470 payment to AASA The School Superintendents Association for Chad Molley’s 2022-2023 Annual Membership Dues
Recommended Motion

Approval of $470 payment to AASA The School Superintendents Association for Chad Molley’s 2022-2023 Annual Membership Dues

Actions Taken

Order #2022-6 - Motion Passed:  Approval of $470 payment to AASA The School Superintendents Association for Chad Molley’s 2022-2023 Annual Membership Dues passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Sarah Shackelford-Ross.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
X. Approve increasing the per diem reimbursable amount for meals on overnight stays to $50 retroactive to July 1, 2022
Recommended Motion

Approval to increase the per diem reimbursable amount for meals on overnight stays to $50 retroactive to July 1, 2022

Actions Taken

Order #2022-7 - Motion Passed:  Approval to increase the per diem reimbursable amount for meals on overnight stays to $50 retroactive to July 1, 2022 passed with a motion by Mrs. Rachel Retherford and a second by Mr. Tom Luken.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
XI. Consent Agenda
Recommended Motion

Approval of the Consent Agenda

Actions Taken

Order #2022-8 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
XI.A. Authorize Treasurer to pay bills from General Funds and Special Programs
XI.B. Authorize Treasurer to pay June Salaries
XI.C. Approve Detailed Monthly Report and Balance Sheets for June 2022 to be posted on the District website for a six-month period (House Bill 154)
XI.D. Second Reading and Approval of KSBA Policy Revisions/Updates for the 2022-2023 School Year
XI.E. First Reading and Approval of KSBA Procedure Revisions/Updates for the 2022-2023 School Year
XI.F. Approve the Assistant Technology Network Manager Job Description
XI.G. Approve the Application for a Full-Time Emergency Certification for Ryland Newman, Lloyd Memorial High School – Special Education Teacher (LBD) for the 2022-2023 School Year – No Qualified Teacher is available for this position
XI.H. Approve the Application for a Full-Time Emergency Certification for Kasey Gross, Lloyd Memorial High School – Special Education Teacher (LBD) for the 2022-2023 School Year – No Qualified Teacher is available for this position
XI.I. Approval of the 2022-2023 Employee Handbook
XI.J. Approval of the 2022-2023 Substitute Teacher Handbook
XI.K. Approval of the 2022-2023 Extra-Curricular Programs Handbook
XI.L. Approve the Intent to Participate in the Community Eligibility Provision (CEP)
XI.M. Approve EES HVAC and Generators (REH #127-1121 / BG #22-327) Owner-Contractor Agreement Before Execution
XI.N. Approve Lloyd High School Stadium Turf and Bleachers (REH #127-522-A / BG #22-195) Combined Project Owner-Architect Agreement for Execution
XI.O. Approve Lloyd High School Baseball Field Upgrades (REH #127-421 / BG #21-343) Pay App 3
XI.P. Approval of Change Order 1 in the amount of $8,144 for Lloyd High School – Baseball Field Upgrades (REH #127-421 / BG #21-343)
XI.Q. Approve Certificate of Completion for Lloyd High School - Baseball Field Upgrades REH #127-421/BG #21-343
XI.R. Approve NKY Head Start Elsmere Renovations (REH #365-221 / BG #21-280)- Pay App 1
XII. Personnel Changes
XIII. Facility Fundraising Requests
XIII.A. LMHS Prom Car Magnet Fundraiser
XIII.B. LMHS Band Clinic Fundraiser
XIII.C. MES Book Fairs and Santa Shop Fundraisers
XIII.D. LMHS Band Kona Ice Fundraiser
XIV. Motion to approve entering into Executive Session for the purpose of preliminary discussions relating to the Evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Summative Evaluation in compliance with 704 KAR 003:345, Superintendent Evaluation and KRS 156.557 (6)(c) and KRS 61.810 (1)(k)
Recommended Motion

Approval to enter into Executive Session for the purpose of preliminary discussions relating to the Evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Summative Evaluation in compliance with 704 KAR 003:345, Superintendent Evaluation and KRS 156.557 (6)(c) and KRS 61.810 (1)(k)

Actions Taken

Order #2022-9 - Motion Passed:  Approval to enter into Executive Session for the purpose of preliminary discussions relating to the Evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Summative Evaluation in compliance with 704 KAR 003:345, Superintendent Evaluation and KRS 156.557 (6)(c) and KRS 61.810 (1)(k) passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
XV. Motion to Re-enter Open Session
Recommended Motion

Approval to re-enter Open Session

Actions Taken

Order #2022-10 - Motion Passed:  Approval to re-enter Open Session passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
XVI. Motion to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation
Recommended Motion

Approval to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation

Actions Taken

Order #2022-11 - Motion Passed:  Approval to Reconvene the Meeting for Discussion, Determination, and Adoption of the Superintendent Summative Evaluation passed with a motion by Mr. Tom Luken and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
Discussion

Board Members contributing feedback to inform the adopted evaluation form were: Mr. Luken, Mr. Miller, Mrs. Retherford, and Mrs. Shackelford-Ross. Adopted evaluation form will be attached to the minutes as an addendum to this item.

XVII. Adjourn
Recommended Motion

Adjournment

Actions Taken

Order #2022-12 - Motion Passed:  Adjournment passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Absent
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes