Erlanger-Elsmere Independent
June 16, 2022 7:00 PM
Regular Meeting of the Board of Education
I. Call to Order
I.A. Open Meeting
I.B. Pledge to the Flag
II. Presentations
II.A. Construction and Facilities Update
Ehmet Hayes/Noah Onkst
Discussion

Mr. Hayes updated the Board on the current and impending construction projects in the district.

III. Recognitions
III.A. Recognize Braxton Irwin and Carlos Esquivel for Receiving the Community Heroes Bengals Super Bowl Service Scholarship
Mrs. Serena Owen
IV. Reports
IV.A. Schools, District Personnel, and Department Supervisors
Discussion

Mr. Molley also discussed the following items: new window coverings at the LMHS cafeteria and Scheben Gym and the new banners celebrating athletic team accomplishments in Scheben Gym that Mr. Engel, Mr. Pilgram, and Dr. Key worked on; his recent attendance at the Regional Superintendent Retreat and Superintendent Summit, and the upcoming retreat planned with school leaders in August.

V. Individuals Desiring to Speak to the Board
Discussion

No individuals desired to speak to the Board.

VI. Approve April 14, 2022 Monthly Board Meeting Minutes
Recommended Motion

Approval of the April 14, 2022 Monthly Board Meeting Minutes

Actions Taken

Order #2022-2 - Motion Passed:  Approval of the April 14, 2022 Monthly Board Meeting Minutes passed with a motion by Mrs. Rachel Retherford and a second by Mrs. Sarah Shackelford-Ross.

Member Votes
Mr. Tom Luken Abstain
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
VII. Approve the May 4, 2022 Special Meeting of the Erlanger-Elsmere Board of Education Minutes
Recommended Motion

Approval of the May 4, 2022 Special Meeting of the Erlanger-Elsmere Board of Education Minutes

Actions Taken

Order #2022-3 - Motion Passed:  Approval of the May 4, 2022 Special Meeting of the Erlanger-Elsmere Board of Education Minutes passed with a motion by Mrs. Rachel Retherford and a second by Mr. Jeffrey Miller.

Member Votes
Mr. Tom Luken Abstain
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Abstain
VIII. Approve the May 12, 2022 Monthly Board Meeting Minutes
Recommended Motion

Approval of the May 12, 2022 Monthly Board Meeting Minutes

Actions Taken

Order #2022-4 - Motion Passed:  Approval of the May 12, 2022 Monthly Board Meeting Minutes passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Abstain
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
IX. Approve $480 payment to Kentucky Association of School Administrators (KASA) for Chad Molley’s 2022-2023 Annual Membership Dues
Recommended Motion

Approval of $480 payment to Kentucky Association of School Administrators (KASA) for Chad Molley’s 2022-2023 Annual Membership Dues

Actions Taken

Order #2022-5 - Motion Passed:  Approval of $480 payment to Kentucky Association of School Administrators (KASA) for Chad Molley’s 2022-2023 Annual Membership Dues passed with a motion by Mrs. Serena Owen and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
X. Approve $1,500.00 payment to Kentucky Association of School Superintendents for Chad Molley’s 2022-2023 Annual Membership Dues
Recommended Motion

Approval of $1,500.00 payment to Kentucky Association of School Superintendents for Chad Molley’s 2022-2023 Annual Membership Dues

Actions Taken

Order #2022-6 - Motion Passed:  Approval of $1,500.00 payment to Kentucky Association of School Superintendents for Chad Molley’s 2022-2023 Annual Membership Dues passed with a motion by Mr. Tom Luken and a second by Mrs. Serena Owen.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
XI. Approve Emergency Board Policy Revision for Policy 09.1222 Nonresident Students due to the July 1, 2022 Policy Revision Requirement.
Recommended Motion

Approval of Emergency Board Policy Revision for Policy 09.1222 Nonresident Students due to the July 1, 2022 Policy Revision Requirement

Actions Taken

Order #2022-7 - Motion Passed:  Approval of Emergency Board Policy Revision for Policy 09.1222 Nonresident Students due to the July 1, 2022 Policy Revision Requirement passed with a motion by Mrs. Rachel Retherford and a second by Mr. Tom Luken.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
Discussion

Mr. Molley provided a summary of HB 563 passed in the 2021 legislative session and the effects it has on this policy, other policies, and procedures. Mr. Molley also noted that he has worked with Board Attorney Mike Nitardy to craft this policy. That work will continue over the next several weeks/months as procedures and policies continue to be revised. This version will meet compliance with the new law by the July 1, 2022 effective date.

XII. Consent Agenda
Recommended Motion

Approval of the Consent Agenda

Actions Taken

Order #2022-8 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes
XII.A. Authorize Treasurer to pay bills from General Funds and Special Programs
XII.B. Authorize Treasurer to pay June Salaries
XII.C. Approve Detailed Monthly Report and Balance Sheets for May 2022 to be posted on the District website for a six-month period (House Bill 154)
XII.D. Approve KDE District Funding Assurances for FY-2023
XII.E. Approve EES HVAC and Generators (REH #127-1121 / BG #22-327) Revised BG1 and Recommended Award
XII.F. Approve Lloyd Stadium Turf Field (REH #127-821-A / BG #22-195) BG5 Form
XII.G. Approve Lloyd Stadium Bleachers (REH #127-1021 / BG #22-197) BG5 Form
XII.H. Approve Lloyd Stadium Turf and Bleachers (REH #127-522-A / BG #22-476) Initial BG1
XII.I. Approve Lloyd Emergency Bleacher Repairs (REH #127-322 / BG #22-413) BG4 Form
XII.J. Approve Lloyd Baseball Field Upgrades (REH #127-421 / BG #21-343) Application for Payment No. 2
XII.K. Approve the Blanket Order for Anticipation of 75 Emergency Certified Substitutes for the 2022-2023 School Year
XII.L. First Reading of KSBA Policy Revisions/Updates for the 2022-2023 School Year
XII.M. Approval of Estimated Fund Balances for restricted categories as of 6-30-2022 based on Requirements of GASB 54 (Government Accounting Standards Board)
XII.N. Approve Administrative Assignments for the 2022-2023 School Year
XII.O. Employ Frost Brown Todd LLC, Michael Nitardy, as Legal Counsel for the 2022-2023 School Year and set the flat monthly retainer at $800 for routine matters and $265 hourly rate for general representation matters. In the event of a litigation request, separate fee agreements will be negotiated.
XII.P. Approve the Recommended Quote from Liberty Mutual Insurance Company for Property (Package), Fleet (Auto), and Umbrella Coverage in the amount of $169,879 for the 2022-2023 School Year
XII.Q. Approve the Recommended Workers Compensation Quote from Kentucky Employers Mutual Insurance (KEMI) in the amount of $48,217 for the 2022-2023 School Year
XII.R. Approve the Cyber Insurance Quote from RPS - Lloyds in the amount of $8,890 for the 2022-2023 School Year
XII.S. Approve the Child Care Food Program Meal Service Agreement with Learning Grove to provide food, milk, and juice products for the Preschool Program for the 2022-2023 School Year
XII.T. Approve the Agreement with Dayton Board of Education to provide meals for the Northern Kentucky Cooperative for Educational Services Regional Schools Program for the 2022-2023 School Year
XII.U. Approve Holly Studer Unpaid FMLA Leave of Absence for October 1, 2021 - November 5, 2021
XII.V. Approve Gabby Shipman Unpaid FMLA Leave of Absence for March 9, 2022 - March 30, 2022
XII.W. Approve Elizabeth Siedenberg Unpaid FMLA Leave of Absence for February 25, 2022 - March 18, 2022
XII.X. Approve Allie Reynolds Unpaid FMLA Leave of Absence for May 5, 2022 - May 27, 2022
XII.Y. Approve Emily Manning Unpaid FMLA Leave of Absence for October 29, 2021 - November 05, 2021
XII.Z. Approve Carly Jasper Unpaid FMLA Leave of Absence for April 11, 2022 - May 27, 2022
XII.AA. Approve Jordon Floyd Unpaid FMLA Leave of Absence for May 18, 2022 - May 24, 2022
XII.BB. Approve Jenny Carroll Unpaid Intermittent FMLA Leave of Absence for January 7, 2022 - May 11, 2022
XII.CC. Approve Thomas Blaker Unpaid FMLA Leave of Absence for January 28, 2022 - March 31, 2022
XII.DD. Approve Educational Enhancement Opportunity Request 06162022A
XII.EE. Approve Educational Enhancement Opportunity Request 06162022B
XII.FF. Approve Educational Enhancement Opportunity Request 06162022C
XII.GG. Sealed Offers in Response to an advertisement for Surplus Inventory were received and opened on June 2, 2022 at 12:00 PM
XII.HH. Upon the Recommendation of the Finance Director to Accept the Surplus Inventory Offers as listed on the attached document
XII.II. Declare the attached materials are no longer needed for public school purposes, the items are surplus property and authorize the superintendent to advertise for sale
XIII. Personnel Changes
XIV. Facility Fundraising Requests
XIV.A. Howell-o-ween Bash
XV. Adjourn
Recommended Motion

Adjournment

Actions Taken

Order #2022-9 - Motion Passed:  Adjournment passed with a motion by Mrs. Sarah Shackelford-Ross and a second by Mrs. Rachel Retherford.

Member Votes
Mr. Tom Luken Yes
Mr. Jeffrey Miller Yes
Mrs. Serena Owen Yes
Mrs. Rachel Retherford Yes
Mrs. Sarah Shackelford-Ross Yes