DISTRICT MISSION STATEMENT

"Tradition of Excellence:
High Standards, Each Student, Every Day"

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a Consent Agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Ms. Susan Ryan, Gifted Child Instructor, along with students from T.K. Stone Middle School will make a presentation regarding  the Clean Air Schools No-Idling program.

The purpose of the Clean Air Schools No-Idling program is to reduce pollution from idling buses and cars that negatively affect a child's healthy lung growth and development.

The program provides solutions, including metal signage for school grounds and educational materials for bus drivers, parent drivers and student - all at no cost to the school.

The Clean Air Schools No-Idling program is made possible by a grant from the UPS Foundation and Kaiser Permanete

• No Idling Campaign

Mr. Justin Line, Introduction to Engineering Teacher at Elizabethtown High School will make a presentation regarding the End of Course Results.
Attached is a copy of his presentation

• End of Course Scores EHS
• Engineering End of Course Scores

Mr. Steve Smallwood, Principal at Elizabethtown High School will present the End-of-Course Results for Elizabethtown High School

The GlenDale Center was established in 2009/2010 after the intitial agreement between EIS and the Kentucky Educational Collaborative for State Agency Children (KECSAC), Eastern Kentucky University .  The Memorandum of Agreement must be updated and approved annually.    Attached is the 13-14 Memorandum of Agreement for review and approval. 

• KECSAC MOA

Attached is the 2013-2014 Contractual Services Agreement between Communicare Children's Services and EIS.  These services will be provided for students within the EIS district in conjunction with FRYSC to provide mental health counseling within the schools and is the same contract as in past years.

• Communicare Contract

Elizabethtown Community and Technical College used/rented the gymnasium at T.K. Stone Middle School last year for their basketball games and would like to use the facilities again this school year.  Attached is the 2013-2014 use agreement.

• ECTC Rental Use Agreement

Attached are field trip requests from Mr. Steve Smallwood, Principal at Elizabethtown High School, requesting approval for:

EHS Girls Golf Team to travel to Bowling Green, KY October 10-12, 2013 to participate in the KHSAA Girls Golf State Tournament

EHS Girls Volleyball Team to travel to Owensboro, KY August 23-24, 2013 to participate in a Volleyball Tournament at Apollo High School

• Girls Golf State
• Volleyball - Apollo
• Volleyball Woodford Co.

Attached are the July, 2013 SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy.

• EHS SBDM Minutes
• HH SBDM Minutes
• MES 7-9-13 minutes
• MES SBDM MInutes
• PA SBDM Minutes
• PA SBDM Minutes
• TKS SBDM Minutes

Attached are the minutes of the July 15, 2013 Regular Board Meeting for approval.

• July 15 Board Meeting Minutes

Consideration of Approval of the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for July 2013 and from Special Accounts).  Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.

• Balance Sheet
• Cash Flow
• Check Reconcilation
• Financial Report
• Monthly Report
• Special Accounts
• Vendor List

Board Policy 09.33 pertaining to  Fund Raising Activities states, "Fundraising requests must be submitted to the Superintendent by August 1 of each school year.  All school fundraising activities must have prior approval of the Board of Education, channeled through the Principal and Superintendent".
Each school's principal has submitted their school's fund-raising requests  for the 2013-2014 school year.  Copies of the fund-raising activity request forms for Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary School, Helmwood Heights Elementary School and Panther Academy are attached for board review/approval.

• EHS Fundraising Requests
• HH Fundraising Requests
• MES Fundraising Requests
• PA Fundraising Requests
• TKS Fundraising Requests

Attached are the 2012-2013 Balance Sheet and the 2012-2013 Annual Financial Report (subject to Audit) for your review

• 2012-2013 Balance Sheet
• Annual Financial Report

Attached are personnel actions taken since the last meeting of the Board of Education on July 15, 2013.

• Personnel Report

Due to required upgrades in the water watermain and fire hydrants around TKS and MES and in order to meet state guidelines in regard to the number of fire hydrants and water pressure around the schools, we need to add four additional hydrants and increase the water pressure to two others.  The City of Elizabethtown bid the item (Item #1) on our behalf.  The lowest bid was submitted by Scott & Ritter, Inc. for $19,400.  Since the City of Elizabethtown actually bid the project they will be the ones paying Scott & Ritter, we will  reimburse the City of Elizabethtown $19,400.  

• TKS/MES Water Upgrades

Attached is a copy of a Public Utilities Easement between EIS and the City of Elizabethtown .  By granting this easement we allow the city contractors to perform the work that is needed to provide the additional fire hydrants and for the necessary water pressure to MES/TKS.

• Public Utilities Easement

Attached is a memorandum from Ms. Cora Wood, Director of Personnel, requesting approval to hire three new extra duty positions.
1.  Scoreboard Operator for the EHS Athletic Facility.  Funding ($1,200) will be paid by the EHS SBDM. 
2.  Homecoming Parade/Ceremony Coordinator for EHS.  Funding ($600) will be paid by the EHS SBDM.
3.  District Positive Behavioral Intervention and Supports (PBIS) Coach for the school district.  Funding ($2,500) will be paid from district CEIS budget.

• Request for Three New Extra Duty Positions

Attached is a Notice of Shortened School Day from Mrs. Kristin Froedge, Director of Special Programs.

We had a student enroll who has a doctor recommendation for 1/2 day due to his medical disability.  This student was Home Hospital last year (has Traumatic Brain Injury).  The ARC is going to meet next week.  At that time, they would like to recommend a shortened school day waiver(attached).  Shortened school days must be board approved and then submitted to KDE.  We are seeking board approval to approve the Notice of Shortened School Day (pending the ARC decision)

Students with disabilities are expected to attend school for the entire school day.  However, when circumstances warrant, the Admisions and Release Committee (ARC) may determine it is in the student's best interest to shorten his or her school day and/or week.  Districts must meet the same requirements for granting a shortened school day as in previous years, including having a medical statement signed by a physician; documented determination by the student's ARC that a shortened school day is needed; an IEP that prescribes the length of the shortened day; and approval by the district's Board of Education that maintains the student's confidentiality.   

• Shortened School Day Waiver

In January 2012 the Board of Education approved changing the End-of-Course Assessment Student Accountability Percentage to allow the staff time to redesign classroom instruction to the new Common Core Standards.  At that time the percentage was changed from 20% to 10%, In September of 2012 we raised the percentage to 15%.  Now we are seeking approval to raise the percentage back to 20%.

• Grading

KRS 158.070 School Term
States that school shall be closed on the day of a regular election and on the day of a primary election.  When we approved our school calendar in January the May 2014 Primary Election Day had not been set, so our calendar was approved as May 20, 2014 being a school day.  We have since been notified that May 20, 2014 will be a Primary Election day.  We need to ammend the school calendar to reflect that school will be dismissed on May 20, 2014 and we will have school on May 2, 2014.

• 13-14 Amended School Calendar