I.
CALL TO ORDER
DISTRICT MISSION STATEMENT
"Tradition of Excellence:
High Standards, Each Student, Every Day"
II.
PLEDGE OF ALLEGIANCE
"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"
III.
CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a Consent Agenda of routine business items. Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.
IV.
RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
IV.A.
T.K. STONE MIDDLE SCHOOL STUDENTS
NO IDLING CAMPAIGN
Ms. Susan Ryan, Gifted Child Instructor, along with students from T.K. Stone Middle School will make a presentation regarding the Clean Air Schools No-Idling program.
The purpose of the Clean Air Schools No-Idling program is to reduce pollution from idling buses and cars that negatively affect a child's healthy lung growth and development.
The program provides solutions, including metal signage for school grounds and educational materials for bus drivers, parent drivers and student - all at no cost to the school.
The Clean Air Schools No-Idling program is made possible by a grant from the UPS Foundation and Kaiser Permanete
V.
INSTRUCTIONAL FOCUS
V.A.
Presentation - Introduction to Engineering - End of Course Results
Mr. Justin Line, Introduction to Engineering Teacher at Elizabethtown High School will make a presentation regarding the End of Course Results.
Attached is a copy of his presentation
V.B.
Presentation - Elizabethtown High School End of Course Results
Mr. Steve Smallwood, Principal at Elizabethtown High School will present the End-of-Course Results for Elizabethtown High School
VI.
NEW BUSINESS
VI.A.
APPROVAL OF CONSENT AGENDA ITEMS
VI.A.1.
Approve the Kentucky Educational Coolaborative for State Agency Children (KECSAC) Memorandum of Agreement for 2013-2014
The GlenDale Center was established in 2009/2010 after the intitial agreement between EIS and the Kentucky Educational Collaborative for State Agency Children (KECSAC), Eastern Kentucky University . The Memorandum of Agreement must be updated and approved annually. Attached is the 13-14 Memorandum of Agreement for review and approval.
VI.A.2.
Approve 2013-2014 Contract Between Communicare Childrens Services and EIS
Attached is the 2013-2014 Contractual Services Agreement between Communicare Children's Services and EIS. These services will be provided for students within the EIS district in conjunction with FRYSC to provide mental health counseling within the schools and is the same contract as in past years.
VI.A.3.
Approve 2013-2014 Rental Use Agreement Between EIS and Elizabethtown Community and Technical College
Elizabethtown Community and Technical College used/rented the gymnasium at T.K. Stone Middle School last year for their basketball games and would like to use the facilities again this school year. Attached is the 2013-2014 use agreement.
VI.A.4.
Approve Field Trip Requests
Attached are field trip requests from Mr. Steve Smallwood, Principal at Elizabethtown High School, requesting approval for:
EHS Girls Golf Team to travel to Bowling Green, KY October 10-12, 2013 to participate in the KHSAA Girls Golf State Tournament
EHS Girls Volleyball Team to travel to Owensboro, KY August 23-24, 2013 to participate in a Volleyball Tournament at Apollo High School
to travel to Owensboro, KY August 23-24, 2013 to participate in a Volleyball Tournament at Apollo High School
EHS Girls Volleyball Team to travel to Woodford Co. High School to participate in a Volleyball Tournament.
to travel to Woodford Co. High School to participate in a Volleyball Tournament.
VI.A.5.
Acknowledge Receipt of SBDM Written Reports
Attached are the July, 2013 SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy.
VI.A.6.
Approve Minutes Of July 15, 2013 Regular Board Meeting
Attached are the minutes of the July 15, 2013 Regular Board Meeting for approval.
VI.A.7.
Approve The Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those paid since last meeting and payments from Special Accounts)
Consideration of Approval of the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for July 2013 and from Special Accounts). Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.
VI.A.8.
Approve Schools' Fundraising Requests for 2013-2014
Board Policy 09.33 pertaining to Fund Raising Activities states, "Fundraising requests must be submitted to the Superintendent by August 1 of each school year. All school fundraising activities must have prior approval of the Board of Education, channeled through the Principal and Superintendent".
Each school's principal has submitted their school's fund-raising requests for the 2013-2014 school year. Copies of the fund-raising activity request forms for Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary School, Helmwood Heights Elementary School and Panther Academy are attached for board review/approval.
VI.A.9.
Acknowledge Receipt of 2012-2013 Annual Financial Report
Attached are the 2012-2013 Balance Sheet and the 2012-2013 Annual Financial Report (subject to Audit) for your review
VI.A.10.
Acknowledge Receipt of Report by Superintendent on Personnel Actions
Attached are personnel actions taken since the last meeting of the Board of Education on July 15, 2013.
VI.A.11.
Approve bid submitted and approved by the City of Elizabethtown to Upgrade Fire Hydrants and MES and TKS
Due to required upgrades in the water watermain and fire hydrants around TKS and MES and in order to meet state guidelines in regard to the number of fire hydrants and water pressure around the schools, we need to add four additional hydrants and increase the water pressure to two others. The City of Elizabethtown bid the item (Item #1) on our behalf. The lowest bid was submitted by Scott & Ritter, Inc. for $19,400. Since the City of Elizabethtown actually bid the project they will be the ones paying Scott & Ritter, we will reimburse the City of Elizabethtown $19,400.
VI.A.12.
Approve Public Utilities Easement between EIS and the City of Elizabethtown
Attached is a copy of a Public Utilities Easement between EIS and the City of Elizabethtown . By granting this easement we allow the city contractors to perform the work that is needed to provide the additional fire hydrants and for the necessary water pressure to MES/TKS.
VI.A.13.
Approve Three New Extra Duty Positions
Attached is a memorandum from Ms. Cora Wood, Director of Personnel, requesting approval to hire three new extra duty positions.
1. Scoreboard Operator for the EHS Athletic Facility. Funding ($1,200) will be paid by the EHS SBDM.
2. Homecoming Parade/Ceremony Coordinator for EHS. Funding ($600) will be paid by the EHS SBDM.
3. District Positive Behavioral Intervention and Supports (PBIS) Coach for the school district. Funding ($2,500) will be paid from district CEIS budget.
VI.A.14.
Approve Elizabethtown High School Athletic Facilities Fitness Room Budget
VI.A.15.
Approve Shortened School Day Waiver
Attached is a Notice of Shortened School Day from Mrs. Kristin Froedge, Director of Special Programs.
We had a student enroll who has a doctor recommendation for 1/2 day due to his medical disability. This student was Home Hospital last year (has Traumatic Brain Injury). The ARC is going to meet next week. At that time, they would like to recommend a shortened school day waiver(attached). Shortened school days must be board approved and then submitted to KDE. We are seeking board approval to approve the Notice of Shortened School Day (pending the ARC decision)
Students with disabilities are expected to attend school for the entire school day. However, when circumstances warrant, the Admisions and Release Committee (ARC) may determine it is in the student's best interest to shorten his or her school day and/or week. Districts must meet the same requirements for granting a shortened school day as in previous years, including having a medical statement signed by a physician; documented determination by the student's ARC that a shortened school day is needed; an IEP that prescribes the length of the shortened day; and approval by the district's Board of Education that maintains the student's confidentiality.
VII.
ACTION ITEMS
VII.A.
Approve Revision to Grading Policy 08.221 to change the End-Of-Course Assessment to 20% for the 2013-2014 School Year
In January 2012 the Board of Education approved changing the End-of-Course Assessment Student Accountability Percentage to allow the staff time to redesign classroom instruction to the new Common Core Standards. At that time the percentage was changed from 20% to 10%, In September of 2012 we raised the percentage to 15%. Now we are seeking approval to raise the percentage back to 20%.
VII.B.
Approve Amended School Calendar
KRS 158.070 School Term
States that school shall be closed on the day of a regular election and on the day of a primary election. When we approved our school calendar in January the May 2014 Primary Election Day had not been set, so our calendar was approved as May 20, 2014 being a school day. We have since been notified that May 20, 2014 will be a Primary Election day. We need to ammend the school calendar to reflect that school will be dismissed on May 20, 2014 and we will have school on May 2, 2014.
VIII.
CONSTRUCTION UPDATES:
VIII.A.
Report/Update on the T.K. Stone Middle School Pool Renovation and Expansion Project
VIII.B.
Report/Update on the Elizabethtown High School Athletic Facilities Project
IX.
NEW BUSINESS
X.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XI.
ADJOURNMENT
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