DISTRICT MISSION STATEMENT

"Tradition of Excellence:  High Standards, Each Student, Every Day."

" I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a Consent Agenda of routine business items.  Prior to the approval of the agenda the members of the boad may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Chris Wilborn, United Way of Kentucky will recognize Gary and Vicki Seabolt for their support.

• EHS SBDM Minutes
• HHES SBDM Minutes
• MES SBDM MInutes
• TKS SBDM MInutes June 3
• TKS SBDM MInutes May 14

Attached is the minutes of the Regular Board Meeting held on May 20, 2013.

• Meeting Minutes 5-20

A new job description for School Technology Coordinator is attached for your review and approval.  The salary fo this position was approved at the May 20, 2013 Regular Board Meeting.

Three job descriptions for Panther Place are attached (Panther Place Director, Panther Place Worker, Panther Place Secretary) for our review and approval.  The new salary for the Director was approved at the May 20, 2013 Regular Board Meeting.

• Panther Place Director
• Panther Place Secretary
• Panther Place Worker

A revised job description for the High School Athletic Director is attached for your review.  The Stipend for said position was approved on the May 20, 2013 board meeting, extra service salary Schedule.

• Job Description for Athletic Director

Annually, the district must declare that we are in compliance with all assurances listed in the KDE "District Assurances" document (attached) to continue to receive state and federal funds. 

• District Assurances

KRS 160.560 summarizes the terms and conditions for the treasurer's bond.  The treasurer shall execute an official bond for the faithful performance of the duties of his/her office, to be approved by the local board and the commissioner of education.  The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education.  At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00. The premium on the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education.
Attached is the Fidelity (Performance) Bond of Treasurer Form for submittal.

• Performance Bond of Treasurer

The depository(ies) for all school funds, including internal accounts of schools, shall be determined every two (2) years by the Board.  The depository so selected shall be accessible, capable of handling short-term investments, capable of providing those services necessary for the efficient operation of the schools, and subject to the requirements of KRS 160.570.

KRS 160.570 summarizes the terms and conditions for the bonds of depository.  Each depository, before entering upon its duties, execute bond for the faithful performance of its duties, to be approved by the local board of education in accordance with Kentucky Board of Education administrative regulations, and to be approved by the commissioner of education.  EIS has used First Citizens Bank of Elizabethtown as the Depository for the past several years.  Attached is the Bond of "Depository" for Public School Funds form. 

At this time, we are seeking approval to approve the Bond of Depository with First Citizens Bank of Elizabethtown in the penal sum of 103% of current daily balances to be deposited in escrow.

• Bond of Depository

Attached you will find the Renewal Quote for the Property, General Liability, and Worker's Compensation Insurance Renewal from Curneal and Hignite.  The proposal for insurance is $189,682.65

• Insurance Proposal

It has been the standard practice for the past several years for the Director of Special Programs, the building level principals, assistant principals and guidance counselors to serve as chairperson(s) for the School-Based Admissions and Release Committee. The following individuals are being recommended at this time for the 2013-2014 school year.

• Memorandum of ARC Chairpersons

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs recommending that the contract with CAM Therapy Services PFC be renewed for the 2013-2014 school year.  Funding for this service would come from the WHAS grant and IDEA-B.
See attached PT Services Contract, and Memorandum of Agreement

• Memorandum of agreement Physical Therapy
• Physical Therapy Contract

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs, requesting approval to renew the contract with Amy Brown for Occupational Therapy Services for the 2013-2014 school year.  Funding for this service would come from WHAS grant and IDEA-B.
See attached Occupational Therapy Services Contract and Memorandum of Agreement

• Memorandum of agreement Occupational Therapy
• Occupational Therapy contract

Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs, requesting approval to renew the contract with Lorinda Jones and Associates for Music Therapy Services for the 2013-2014 school year.  Funding for this service would come from WHAS grant and IDEA-B funds.
See attached Music Therapist Contract(s)

• Memorandum of agreement Music Therapy
• Music Therapy Contract

Impact Concussion Management Program is a computer-based neurocognitive testing program specifically developed for the evaluation and management of sports-related concussions.  The cost to renew the program is $500.00/year and includes coverage of those student athletes participating in football, girls/boys soccer, girls/boys basketball, baseball, volleyball and softball at Elizabethtown High School and T.K. Stone Middle School.

• ImPact

Attached is a letter from Mrs. Kristin Froedge, Director of Special Programs, requesting approval to declare miscellaneous items as surplus merchandise.  Much of the items are old and outdated  therefore she is requesting permission to hold a surplus sale for the attached list of inventory items.  The sale would provide funds to support the Valley View Education Center in many ways since they do receive SEEK or Section 6 money. 

In addition to the items on Mrs. Froedge list, Morningside would like to send three projector screens to include in the surplus sale.
 
Mike Selvitelle, Director of Technology and Assessment has provided a list of items (attached) that he would like authorization to declare as Surplus Property.  This merchandise is outdated and can no longer  be repaired.  He would like to make arrangements to have this merchandise sent to a recycling center for disposal.

• Surplus inventory list
• surplus property
• Technology Suplus Property

Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, schools will submitt their fundraising requests at the August board meeting.  At this time, Elizabethtown High Schools's Student Council is seeking approval to have a Fall Festival and are considering an August/September date.  This fundraiser would raise money for the school to benefit the students.

• Fund Raising Request

Mr. Steve Smallwood, Principal at Elizabethtown High School is seeking approval for the SADD Club to participate in the "Take a Stand Summit" at the Baymont Inn, in Elizabethtown on September 6-7, 2013.

• Overnight Field Trip Request

Morningside Elementary School has established a Friends Club, the goal of which is to help students understand and appreciate each others’ unique differences as well as provide an opportunity for students to make new friends.  Members of the Friends Club become “reading buddies” as well as “peer buddies” for peers at Morningside Elementary.  With a strong emphasis on responsibility for self and others, guest speakers share strategies with club members to help them build positive relationships and support anti-bullying. 

The club met every Tuesday in the Morningside Library.  In addition to working with guest speakers, club members also made crafts and artwork for their fellow students.  The club had a tremendous impact on the Morningside school population, especially those students with special needs.  It also fostered the development of leadership qualities within those students who actively participated in it.

With the approval of the Board of Education, the Morningside Elementary School’s SBDM Council has voted to furnish a $350 stipend as Extra-Service Compensation for the co-sponsors of this club.  Each sponsor would receive $175 for their services with the club.  

The SBDM Council actually established the club for the 2012-2013 school year, but they didn’t realize that approval from the Board of Education would be required to pay a stipend to the co-sponsors.  With the Board’s approval, the Morningside SBDM Council would like to request that each co-sponsor of the club each receive a $175 stipend for their service in the 2012-2013 school year, with funds furnished by Morningside Elementary School. 

• Friends Club Extra Service

The addendum will be added to the back of the original application.

Addendum #4
I further acknowledge that if I am already a resident of the school district to which I wish my child to attend for the following school year, but plan on becoming a non-resident of that district for that school year, then I must move my residence to a district other than the one I am presently enrolled by May 1 preceding the school year for which my child shall attend school.  For example, if I am a resident of the Elizabethtown Independent School District by the time my child(ren) actually attend school in August of 2013, then I must actually be a non-resident of the Elizabethtown Independent School District by May 1, 2013 in order for my child(ren) to be eligible for enrollment in August of 2013.

*Per Board Approval on June 17, 2013

This will ensure that those families who are drawn in the annual Hardin County/Elizabethtown Independent non-resident draw are residing outside of our school district before the next school year.

Attached are the 2013-2014 policy and procedure updates.  Proposed changes reflect new legal requirements, as well as "best practice" recommendations from KSBA.  At the top of each draft is the rationale for the proposed change.  If the change reads "LEGAL" we must adopt the change.  If the change is "RECOMMENDED" we have the choice to Adopt as Written, Adopt with Modification,Keep our Current Policy, or Rescind the Policy.  The "mark-up" on the right side can be used as a guide to follow as to the changes in the policies/procedures.

As in years past, the General Assembly has passed legislation that directly affects board policies and procedures.  Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.

Upon receipt of the information from KSBA, district administrators were provided a copy of the recommended revisions to district policies and procedures to study and provide input/feedback as needed.

At this time, the administrators are recommending approval for the KSBA updates:
POLICY UPDATES:
"LEGAL"
01.1            Legal Status of the Board
01.111        District Planning
01.61          Records Management
02.4241      School Council Policies (SBDM)
02.442        School Improvement Plan
03.113        Equal Employment Opportunity(Certified Personnel)
03.12322    Family and Medical Leave(Certified Personnel)
03.212        Equal Employment Opportunity(Classified Personnel)
03.22322    Family and Medical Leave (Classified Personnel)
04.312        School Activity Funds 
05.4            Safety
05.411        Building Lockdowns
05.42          Severe Weather/Tornado Drills
05.48          Weapons
08.1132      Early Graduation
08.4            Adult/Community Education
09.121        Entrance Age
09.124        Tuition
09.15          Student Fees
09.22          Student Health and Safety
09.2241      Student Medication
09.3            Student Activities
09.31          Athletics and Sport Activities
09.33          Fund-Raising Activities
09.425        Assault and Threats of Violence
09.4341      Alternative Education** Adopt with Modifications -  see attached**
05.21          Responsibility for School Property  **Seperate item**
"RECOMMENDED"
01.821        Board Member Expense Reimbursement
02.131        Conract of Superintendent
03.121        Salaries (Certified Personnel)
03.125        Expense Reimbursement
03.1321      Use of School Property(Certified Personnel)
03.221        Salaries (Classified Personnel) - **Adopt with Modifications - see attached**
03.225        Expense Reimbursement (Classified Personnel)
03.2321      Use of School Property (Classified Personnel)
04.31          Authority to Encumber and Expend Funds
04.311        District Issuance of Checks
04.41          Fraud Prevention
08.113        Graduation Requirements
09.111        Transfers and Withdrawals **Address at the June 25 Special Board Meeting**
09.122        Attendance Requirements **Address at the June 25 Special Board Meeting**
09.14          Student Records

Administrative Procedures do not require board approval, these documents are attached as a seperate grouping for board review and acknowledgement.  OUr district administrative team have reviewed  the recommendations proposed by KSBA and opted to accept said recommendations.
PROCEDURE UPDATES:
01.111AP.2     District Planning Committee
01.44 AP.21    Request to Receive Special Meeting Notification by Email
1.6AP.2            Request to Examine and/or Copy District Records
02.442AP.21    School Improvement Plan Reports
03.111AP.21    Request for Protected Health Information
03.12322AP.21Request for Family and Medical Leave of Absence
04.1AP.2          Budget Planning Timeline
05.3AP.1          Community Use of School Facilities
05.43AP.1        Bomb Threat Drills/Response
05.47AP.1        Earthquakes
09.14AP.11      Family Educational Rights and Privacy Act
09.14AP.111    Notification of FERPA Rights
09.14AP.12      Student Directory Information Notification
09.14AP.22      Student Record Logs
09.14AP.24      Release/Inspection of Student Records/Medicaid Consent
09.14AP.25      Consent to Publish
09.4341AP.21  Alternative Education Notification

• Policy 5.21
• Policy Revisions
• Procedure Revisions
• Salaries 03EP221

Information regarding providing fiber connectivity between the Elizabethtown High School Athletic Complex and Elizabethtown High School  was advertised in the News Enterprise on Thursday, June 6, 2013.  This will provide a point-to-point fiber connection between the new sports complex and the Elizabethtown High School tech room.  This fiber will allow for data and voice drops in the sports complex and the press box that will be connected to the district network.  This fiber will be owned by the district. 

Bids were opened at 9:00a.m. on Monday, June 17, 2013. 

We received one proposal for this project.  The lone bid was from Brandenburg Telecom (BBTEL) for $12,852.35.

We have had several dealings with BBTEL in the past and they have been excellent to work with.

Consideration of approval of the Treasurer's Monthly Financial Report and Payment of Bills and Claims(those paid since last meeting, for May, 2013 and from Special Accounts).  Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.

• Balance Sheet
• Cash Flow
• Check Reconcilation
• Financial Report
• Monthly Report
• Payments from Special Accounts

Attached are personnel actions taken since the last meeting of the Board of Education on May 20, 2013.

• Report by Superintendent on Personnel Actions