The January 22, 2013 Elizabethtown Independent Schools Regular Board Meeting is called to order.

"I Pledge Alligence to the Flag of the United States of America and to the Republic for which it stands,  One Nation Under God, Indivisible with Liberty and Justice for All."

CONSTITUTIONAL OATH FOR BOARD OF EDUCATION MEMBER
Pursuant to KY Constitution sec. 228

A person qualified under KRS 62.020 to administer official oaths should administer this verbal oath to board members.  Qualified persons include state or federal judges with Kentucky jurisdiction, any member of the Kentucky General Assembly, any county judge executive, notary public, clerk of a court or justice of the peace within the county of the board member.  All members who are elected in a November election must take the required oaths, including those re-elected for an additional term or those elected to fill unexpired terms.

OATH TO OFFICERS:

"I do solemnly swear (or affirm as the case may be) that I will support the Constitution of the United States and the Constitution of this Commonwealth, and be faithful and true to the Commonwealth of Kentucky so long as I continue a citizen therof, and that I will faithfully execute, to the best of my ability, the office of Member of the Elizabethtown Independent Board of Education according to law; and I do further solemnly swear (or affirm) that since the adoption of the present Constitution, I, being a citizen of this State, have not fought a a duel with deadlly weapons within this State not out of it, nor have I sent or accepted a challenge to fight a duel with deadly weapons, nor have I acted as a second in carrying a challenge, nor aided or assisted any person thus offending, so help me God."

AFFIDAVIT OF ADMINISTRATION:

Pursuant ot KRS 62.020 (1996 amendments), the official administering the oath of office must certify in writing that the oath was administered and state the date of administration.  This certification is to be filed with the Office of the County  Clerk.  The certification should state the official's name and title, the name of the board member to whom the oath was administered, the date of the administration of the oath, and should be signed and dated by the official. 

Per Board Policy 01.41 Oranizational Meetings, the first meeting of the board of education in January is designated as the time for which the Board elects a Chairperson and a Vice-Chairperson.

The newly elected Chairperson, along with Superintendent, Gary French, will preside over the remainder of the meeting.

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

COOPERATION

CHARACTER EDUCATION
WORD OF THE MONTH

To Work With Others to Accomplish A Common Purpose

ELIZABETHTOWN HIGH SCHOOL                                    HEATH HINTON

Heath is dependable, trustworthy, honest, respectful, and hardworking.  He does not try to conform to how society expects teenagers to act and is a great role model for his peers because he has been instilled with a great moral compass.  Our district’s new Panther Academy Pre-K Center is located on our campus and they asked for some high school students to come help each day.  I immediately thought of Heath because of his patience and calm demeanor.  He was very pleased to accept the opportunity and has loved the experience of working with our “Little Panthers”. 

Submitted by Lisa Mudd, Guidance Counselor 

Taylor is one of the most self-motivated learners that I have ever had the pleasure of teaching.  Taylor is a positive role model for all students. She never hesitates to help others who may have questions in Project Lead the Way.  It is very apparent that Taylor cares about learning. I see this everyday in the classroom.  Taylor is a very concientious student that cares about her grades and works to her fullest potential.  I appreciate Taylor's attitude and the character that she exhibits each day.  She is the type of student that gives 110% no matter what the assignment or task.

I am so proud that she has received the honor of student of the month.  I congratulate her for being chosen as she well deserves it.

Jack Robinson is a first grader in Mrs. Turner's classroom.  He is a very kind, sweet young boy who does his best work in the classroom each day.  Jack follows Helmwood's Guidelines for Success at all times.  He is a wonderful role model for his peers.  Mrs. Turner often tells the students in her classroom to look at what Jack is doing and model after his behavior and classroom performance.  Jack has one younger sister Emma who is almost five years old.  He plays soccer, baseball and basketball.  He likes to build legos, watch TV and play board games in his spare time.  Student of the month could not go to a more deserving young man.  Congratulations Jack!!!

Anna is a wonderful preschool student.  She is a good listener and always follows our classroom rules.  Anna is respectful to her teachers and the other preschool students.  She is a role model for her peers.  Anna is a hard worker and enjoys learning.  She is very deserving of the title, “Student of the Month.”

Anna loves books.  She enjoys looking at books in our classroom library.  Anna is eager to listen to books being read during story time each day.  Anna is a true joy to have in class!  

Submitted by Ms. Kinder, Anna's Teacher

PANTHER PLACE                                                            DELILA MOOREFIELD
Delila is a 3^rd grade student at Morningside and this is her first year at Panther Place.  She is very conscientious about her homework, works independently, always does her best to complete the work and do a good job.  She is respectful to staff and her peers.  Delila has shown a very compassionate and helpful side when a new student comes to Panther Place.  She befriends new students immediately, helps them learn the routine and encourages new friendships within the class.  Ms. Sarah tells me she never has to ask Delila to pick up or put things away at the end of the day.  She is the first one to help clean the room everyday. She loves to draw in her spare time at Panther Place and enjoys putting her drawings together into booklets.

Delila’s family is important to her.  She talks about them quite often and loves to do drawings and make cards to take home to them.   A younger sister also attends the program and Delila watches to make sure she gets off the bus with her, and is in the right place at the right time.   There is also a new baby sister at home and Delilah is thrilled about that.  Delilah really loves her family.Because of all these wonderful traits, her compassion and helpfulness to others and her desire to be a good student we are proud of her and name her our student of the month.

Submitted by Mrs. Seabolt

January has been designated as National School Board Recognition Month.  At this time, members of the Elizabethtown Board of Education are being recognized for their committment to the success of our students and the betterment of our community.
Tim Walker, Mayor of the City of Elizabethtown has proclaimed the month of January 2013 throughout this community as School Board Member Recognition Month and urges all citizens to honor Paul Godfrey, Teresa Harris, Anthony Kuklinski, Guy Wallace and Matt Wyatt for their service.

** The school Principal will present certificates of appreciation to our school board members**

Acknowledgement of SBDM written reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, and Morningside Elementary School

• EHS SBDM Minutes
• HH SBDM Minutes
• MES SBDM Minutes
• TKS SBDM Minutes

Action on the Minutes of the December 12, 2012 Special Board Meeting and the December 17, 2012 Regular Board Meeting.

• December 12, 2012 Special Meeting Minutes
• December 17, 2012 Regular Meeting Minutes

Ms. Danna Monroe, Project Manager with Jenkins-Essex Construction Co. will give a project update regarding the Elizabethtown High School Athletic Complex

The revised BG-1 for the Elizabethtown High School Athletic Complex Construction Project BG # 12-079 is being submitted for approval.

The previous submitted revised BG-1 indicated a total construction cost of $3,760,601.00, however the cost should have been $3,738,270.74 which is aligned with the bid packages.

Attached is the Revised BG-1 indicating the correct price of $3,738,270.74.

• Revised BG-1 EHS Athletic Facility

McNutt Construction  is the General Contract low bidder for the T.K. Stone Middle School Pool Project their bid was $2,761,000.00 with their alternate (1) being $26,855.  (The alternate will be to repair the paving in back of the pool upon its completion).

• RBS Letter of Recommendation

EIS plans to issue school building revenue bonds.  Attached is a proposal submitted by Hilliard Lyons for consideration to act as Financial Advisor for the District in connection with the Project Bonds.

• Hilliard Lyons Contract

The Revised BG-1 for the T.K. Stone Middle School Pool Renovation Project
BG # 12-277 is being submitted for approval.

After the bid openings, the total estimated cost will be $3,345,000.00 (approximately $193,000 more than the original BG-1 that was approved in June 2012).

Mr. Jim Ivey, RBS Designs, will be present at the board meeting to answer any questions you might have regarding the pool project.

• Revised BG-1 Pool Project

The Proposed Issuance and Sale of Revenue Bonds for the T.K. Stone Middle School Pool Renovation Project will need to be approved for the amount of $3,345,000.00  (The amount of the revised BG-1)for the T.K. Stone Middle School Pool Renovation Project. 

Mr. Chip Southerland, Hilliard Lyons will attend the meeting to answer any questions you might have regarding this issue.

The attached document will be included in the 1/22/13 board minutes.

• Contract Lease Option

Attached is a resolution for approval pertaining to the sale and issuance of bonds for the T.K. Stone Middle School Renovation Project.

• Resolution

KRS 158.856 requires the District Nutrition Services Cordinator to annually assess the nutrition environment within the district and report the results to parents, board members and school councils.  Further, this state regulation requires a review of the physical activity environment and recommendations to improve both areas.  The local board of education is also required to "seek public comments during publicly advertised special meeting or at the next regularly scheduled board meeting following the release of the nutrition and physical activity reports...by January 31 of each school year, the local boards of education shall hold an advertised public forum to present a plan to improve school nutrition and physical activities in the school district."

Mrs. Susan Klingensmith, Nutrition Services Coordinator, has provied a memo (attached) and copy of the proposed 2013 Nutrition and Physical Activity Report Card (improvement plan enclosed within the report card).  The report card will be posted on our district web site.

• Report Card Letter
• School Nutrition and Physical Activity Report

Board Policy 01.42 requires the Board of Education to approve in January of each year the dates for the regular meetings of the Board to be conducted during the new year.  The following dates are scheduled meeting dates for February 2013-January 2014:
February 19, 2013 (Tuesday)
March 18, 2013
April 15, 2013
May 20, 2013
June 17, 2013
July 15, 2013
August 19, 2013
September 16, 2013
October 21, 2013
November 18, 2013
December 16, 2013
January 21, 2014 (Tuesday)

All meetings begin at 7:00 p.m. at the Elizabethtown Independent Schools' Central Office (unless notified differently).

The school calendar committee convened and developed a proposed school calendar (attached) for the 2013-2014 school year.  This proposed calendar is in compliance with KRS and meets all instructional time requirements.
There are 174 regular instructional days

• 13-14 Draft Calendar
• 13-14 Draft Calendar (2)

Mr. Mike Selvitelle, Director of Assessment and Technology has prepared a list of items to be declared surplus.  Said items are outdated and/or cannot be upgraded and/or repaired.  Said items will be sent to a recycling center for disposal.

• List of Surplus Items

The following field trip request has been submitted by Mr. Steve Smallwood, Principal at Elizabethtown High School.  Mr. Smallwood is seeking approval for:
1)    EHS Softball Team to travel to Owensboro, KY to participate in the State Softball Tournament June 7-8, 2013  (contingent upon advancing in the regional tournament)

The following field trip requests have been submitted by Mrs. Beth Mather, Principal at T.K. Stone Middle School.  Mrs. Mather is seeking approval for:
1)  TKS KUNA students to travel to Louisville, KY March 10-12, 2013 to attend the annual KUNA Convention.
2)   TKS Math Counts students to travel to Louisville, KY March 8-9, 2013 to attend the Math Competition (contingent upon qualifying for state competition)

• KUNA Field Trip Request
• Math Counts Field Trip
• Softball Field Trip Request

• EPAC Rental Agreement

Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, the District schools submitted their fundraising requests at the August 20, 2012 board meeting.  Said requests were approved a that time/date.  At this time, T.K. Stone Middle School is seeking approval for an additional request.  The Superintendent as reviewed the additional request (attached) and is submitting this for board approval.  TKS Stone Booster Club to sell Scoretable Signs.

Elizabethtown High School donated their old scoretable to T.K. Stone Middle School.  As a way to create steady income without "selling" items, the T.K. Stone Athletic Booster Club is requesting to sell Scoretable Signs for their scoretable.

• Fund Raising Request

Mrs. Kristin Froedge, Director of Special Programs is requesting approval of a shortened school day waiver (attached) for a student at T.K. Stone Middle School.  This student will be attending the Communicare Therapeutic Rehabilitation Program at Valley View and their school hours are 7:45-2:00 instead of 7:50-2:55.

• Shortened School Day Waiver

School Improvement Plans and the District Improvement Plan are created and/or revised each year after the Assessment Data is released, and all School Councils have jointly met to determine the strengths and weaknesses in student achievement. 
Mrs. Kelli Bush, Assistant Superintendent for Student Learning has been working with the district's principals and SBDM councils, to determine areas of focus.  All schools have their specific target areas as well, depending on their individual school needs. 

Ms. Bush will  explain the contents of the Consolidated School Improvement Plans and the Consolidated District Improvement Plan during the Board meeting.

These will be delivered to your homes on Fridayfor your review before the Board Meeting

The 2013-2014 Draft Budget must be received and reviewed by January 31, 2013.  State Law (KRS 160.470 (6) (a) requires that every local board of education receive a Draft Budget before January 31 for the upcoming school year.  The law's purpose is to assure that the board has sufficient information about projected receipts and expenditures for all funds in the entire budget as allocations for individual budget components are considered.  The Draft Budget is a starting point in preparing the working budget for the 2013-2014 school year. 

Take this information under advisement and approve a motion that the Board has reviewed projected revenue and expense for 2013-2014 pursuant to KRS 160.470.  Action on the school allocations should be taken at the regular Board meeting on February 19, 2013.

• 13-14 Draft Budget
• Draft Budget

Attached are the Treasurer's Monthly Report for December, 2012(subject to audit) and payment of bills and claims as listed on the Board's Orders of the Treasurer (checks # 45695-45860)Motion/Second

• Balance Sheet
• Cash Flow
• Check Reconcilation
• Financial Report
• Monthly Report
• Special Construction Accounts
• Vendor List

• Personnel Report

Recess meeting in order to conduct District Finance Corporation Meeting

The January 22, 2013 District Finance Corporation Meeting is called to order
Motion/Second

Finance Corporation Officers need to be approved
President
Vice-President
Secretary

The meeting minutes of the last Finance Corporation meeting held on January 17, 2012 need to be approved.

• January 17, 2012 Finance Corporation Meeting

The District Finance Coporation will meet to consider the approval of a Resolution authorizing the issuance of the Elizabethtown Independent School District Finance Corporation School Building Revenue Bonds and Aproving all other documents in connection with the sale and issuance of the Bonds.

• Contract Lease Option
• Special Meeting Notice