DISTRICT MISSION STATEMENT
"Tradition of Excellence:  High Standards, Each Student, Every Day"

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular Board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the Consent Agenda and place the item on the action agenda for further discussion and review.

Attached are SBDM minutes from meetings held in June from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and FRYSC.

• EHS SBDM Minutes
• FRYSC Minutes
• HH SBDM Minutes
• MES SBDM Principal Selection June 11
• MES SBDM Principal Selection June 12
• MES SBDM Principal Selection June 13
• MES SBDM Principal Selection June 14
• MES SBDM Principal Selection June 25
• MES SBDM Principal Selection June 26
• MES SBDM Principal Selection June 8
• MES SBDM Principal Selection June-1
• MES SBDM Regular Meeting June 26
• TKS SBDM Minutes

Attached are BOE minutes held on June 18, 2012 and June 27, 2012

• Meeting Minutes 6-27 Special Meeting
• Minutes June 18, 2012 Regular Meeting

ELIZABETHTOWN HIGH SCHOOL STUDENTS                        JACOB HORNBACK
                                                                                           MICHAEL CHAD REYNOLDS
                                                                                           TYLER CAMPBELL

These students have worked over the summer and have completed the necessary graducation requirements.  They will be presented with their diplomas at the July 16, 2012 board meeting.

Mr. Duke Burnett, former principal at Valley View Elementary School and local E'town resident, has formed a committee to gather interest and develop criteria to establish an Elizabethtown High School Athletic Hall of Fame.  Mr. Burnett got the idea last year when he was inducted into the Trigg County High School Athletic Hall of Fame as a former basketball coach.  Due to our rich tradition and the outstanding accomplishments of our former athletes and athletic programs, Mr. Burnett would like to discuss this idea/possibility at the July Board Meeting. 

** The board would not be responsible for funding this endeavor.

Mr. Nate Huggins, Assistant Superintendent of Student and Support Services will give updates regarding the district construction projects

Mr. Jeff Wells, Project Manager with the Alliance Corporation is requesting approval of the following BG-4's for the Panther Academy Construction Project:

Kentucky Concrete, Inc. in the amount of $49,300.00
Raney Truss in the amount of $62,300.00
Jenkins-Essex Construction Co. in the amount of $564,661.94

• BG-4's Panther Academy

Mr. Jeff Wells, Project Manager with the Alliance Corporation is requesting approval of the following BG-4 for the Helmwood Heights Elementary Renovation Project:
S & R Excavation in the amount of $77,536.19.

• BG-4 HHES

We were notified that the Administrataive Office of the Courts (AOC) would be charging school districts $10.00 per volunteer to run state criminal background checks beginning July 1, 2012 (this service has been provided free of charge until now).  We felt we needed additional time to examine our district's practice regarding volunteers and make some decisions as to how we will continue to proceed with regard to the background checks for the volunteers.
In the past, EIS has typically submitted approximately 725 criminal background checks for volunteers each year  (parent's,guardian's, grandparent's, etc.,) Under KRS 161.148 parents who provide assistance with single or sporadically scheduled school events and who are not responsible for supervising children at these events are not required to conduct an AOC check.  Because there was no charge, it was a EIS practice to require all volunteers to complete the volunteer background check and we would submit it to AOC to run the background check. 
Effective the 2012-2013 school year we would like to change our practice in regard to AOC background checks and volunteers.  Since all volunteers must be under the direction and supervision of professional administrative and teaching staff, we suggest only volunteers who are in the schools on a regular basis and volunteers who have supervisory responsibility for students of Level One Volunteers be submitted to AOC as required under KRS 161.148 instead of submitting all volunteer forms to the state for a background check.   By changing this policy, we anticipate the number of names submitted to AOC would be reduced from 725 to approximately 200 volunteers.   We would also like to ask our volunteers to make a $10.00 donation to cover the cost of the fee since we did not anticipate this change.   
Please see attached memo from Ms. Cora Wood, Personnel Director. 
Policy 03.6 and  Procedure 03.6 AP.22 proposed revisions are attached for your review

• 03.6 AP.22 Volunteer Recruitment Procedure
• 03.6 Volunteer Policy
• Criminal Background Checks for Volunteers

The Jenkins Essex Construction, Inc. was approved as the Construction Manager for the Elizabethtown High School Athletic Facilities Complex at the April 16, 2012 Regular Board Meeting.  The Construction Manager Contract is attached for approval.  

• Jenkins-Essex

The ARC Committee Chairpersons were approved at the June 18, 2012 board meeting.  Since the June board meeting, Joe Nepi was named Principal at Morningside Elementary and Thad Elmore has been reassigned to Assistant Principal at T.K. Stone Middle School.  Mr. Elmore needs to to serve as a Chairperson for ARC Committees for the 2012-2013 school year as Assistant Principal at T.K. Stone Middle School. 

Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, schools will submit their 2012-2013 fundraising request at the August Board Meeting.  

At this time, the Helmwood Heights PTO is seeking approval for a fundraising request that would start in early August.  The HHES PTO would like to sell engraved pavers to raise money to purchase playground equipment.  If approved, they would like to take orders during their open house in August.

• HH Fundraising Request
• PTO Fundraiser Letter

The Local Facilities Committee's final hearing was held on July 10, 2012.  Attached is the report from the Hearing Officer, Mr. Butch Canty regarding said meeting.  In his report, Mr. Canty is recommending that the new District facility Plan that has been developed by the Elizabethtown Independent Local Planning Committee and adopted by the Elizabethtown Independent Board of Education be approved as the District Facility Plan for the Elizabethtown Independent School District. At this time, we are seeking approval for Mr. Canty's hearing report.

• Facilities Plan
• Local Facilities Hearing Report

At the end of every school year, both Morningside Elementary School and Helmwood Heights Elementary select a 5th grade student to receive The Roy Dorsey Award.  The Roy Dorsey Award was established at both Helmwood Heights Elementary and Morningside Elementary following the death of Mr. Roy Dorsey, Principal at Helmwood Heights from 1961-1977.  Currently, this award is given to a 5th grade student at Helmwood Heights and Morningside based on quality attitute, cooperation, good behavior, respect, responsibility and friendliness-qualities and traits that Mr. Dorsey lived by. 

At this time, we would like to establish The William Sorrell Award for a 5th grade student attending Morningside Elementary.  Mr. William Sorrell was the Principal at Morningside Elementary School from 1968-1995.  Mr. Sorrell spent all of his 27 years in our district serving as the Principal at Morningside Elementary.  The William Sorrell Award would depict the same traits as the Roy Dorsey Award- quality attitude, cooperation, good behavior, respect, responsibility and friendliness.  
 
If approved, The Roy Dorsey Award would remain a 5th grade student award at Helmwood Heights and The William Sorrell Award would be established as a 5th grade student award at Morningside Elementary.

A hearing impaired student has recently moved into our school district and has enrolled for the 2012-2013 school year.  This student has an existing IEP which states that the student requires an interpreter for the entire instructional day as well as a teacher certified in Deaf Education for three hours per day.  EIS does not have an interpreter or Teacher certified in Deaf Education currently and it is difficult to attain a teacher with these credentials on a part-time basis.  Hardin County Schools have agreed to contract with neighboring school districts to provide instructional services to a hearing impaired child at a portion of the cost according to the contractual agreement attached. 

At this time, HCS cannot commit to the number of students they will be serving, they anticipate 5-6 students.  By entering into an agreement with Hardin County Schools, the Teacher salary(average teacher base pay $40,503) will be shared equally based upon the number of students.  Any classroom DHH paraprofessional salary (base pay $13,289) shall be divided as a percentage based on the number of students. We would pay the full salary for an interpreter ($40,763 base salary).  There are many regulations for an interpreter - you must have one per child, the Deaf Education Teacher cannot interpret while teaching, so the student must have that interpreter all day if written into the IEP (which hers is).  
Due to the difficulty in attaining a Part-Time Teacher Certified in Deaf Education and the ability to share expenses for services, the Director of Special Programs is requesting Board approval to sign a contract with Hardin County Schools to serve the student with a Hearing Impairment doe rhw 2012-2103 school year.  See attached letter and contract

• Contract for Services
• H I Letter to Mr. French

Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, year to Date Report, Cash Flow, Reconciliation register, Vender List and Special Construction Accounts.

• July 12 Vendor invoice
• July Balance Sheet
• July Cash Flow
• July check reconcilation
• July Finance Report
• July Monthly Report
• Payments from Special Accounts

Attached are personnel actions taken since the last meeting of the Board of Education.

• Personnel Report