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I.
CALL TO ORDER
DISTRICT MISSION STATEMENT
"Tradition of Excellence: High Standards, Each Student, Every Day
II.
PLEDGE OF ALLEGIANCE
"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"
III.
CONSIDERATION OF APPROVAL OF MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, this item provides an opportunity for the members of the board to "pull" any items from the Consent Agenda that you would like to have discussed/reviewed further than the time allotted during the Consent Agenda business item.
IV.
RECOGNITION OF SPECIAL GUESTS AND OUTSTANDING ACCOMPLISHMENTS
STATE CHAMPIONS
ELIZABETHTOWN HIGH SCHOOL GIRLS 3200 METER RELAY TEAM
ELIZABETHTOWN HIGH SCHOOL POLE VAULT - INDIVIDUAL CHAMPION
COACH DICKIE JONES
CONGRATULATIONS TO THESE MEMBERS OF THE EHS GIRLS TRACK TEAM FOR EARNING STATE CHAMPIONSHIPS IN THEIR EVENTS AT THE STATE TRACK MEET HELD IN LEXINGTON ON MAY 18
3200 METER RELAY TEAM:
BRITTANY WHITWORTH
LEXY HAZLE
HANNAH GODFREY
KATHERINE KENNEDY
POLE VAULT - INDIVIDUAL CHAMPION
JESSICA GABHART
V.
ACKNOWLEDGEMENT OF RECEIPT OF SBDM COMMITTEE WRITTEN REPORTS
VI.
ACTION ON BOARD OF EDUCATION MEETINGS
Regular Meeting Held On May 21, 2012
VII.
OLD BUSINESS
VIII.
CONSTRUCTION UPDATES
VIII.A.
Hear Report/Update on the Construction Projects
Mr. Nate Huggins, Assistant Superintendent for Student Services and Support will give updates on the construction projects.
VIII.B.
Consideration of Approval of of BG-4's for the Elizabethtown High School Roof Replacement Project Closeout
Mr. Bob Kelly, Marillia Design and Construction is requesting approval of BG-4's for the final closeout of the Elizabethtown High School Roof Replacement Project.(see attachments)
The Marillia Design and Construction Company in the amount of $1,725(Roofer's Warehouse PO-1)
The Marillia Design and Construction Company in the amount of $1,400(Roofer's Warehouse PO-2)
The Marillia Design and Construction Company in the amount of $7,378(Roofer's Warehouse PO-3)
The Marillia Design and Construction Company in the amount of $409,455.05 (Fiber Title Roofing PO-4)
The Marillia Design and Construction Company in the amount of $1,547,515,95 (General Contractor)
VIII.C.
Consideration of Approval of Change Orders for the Helmwood Heights Renovation Project
Mr. Jeff Wells, Project Manager with the Alliance Corporation is requesting approval of Change Order for # 48 in the amount of $2,997.00 to Corbett Construction Co., Inc., for the Helmwood Heights Renovation Project.
VIII.D.
Consideration of Approval of BG-4's for Helmwood Heights Renovation and Panther Academy Construction Projects
Mr. Jeff Wells, Project Manager with the Alliance Corporation is requesting approval of the following BG-4's for the Helmwood Heights Renovation Project:
Alliant Integrators in the amount of $20,933(Fire Alarm and Intercom)
Rexel in the amount of $30,000(Wire)
Rexel in the amount of $167,098(light fixtures)
Great Lakes Hotel Supply in the amount of $186,755(Food Service Equipment)
Great Lakes West in the amount of $167,098( Food Service Equipment)
BG-4's for the Panther Academy Construction Project:
Bennett's Carpets in the amount of $251,464.02(Gyp Board Assem. and EIFS)
Ken API in the amount of $10,000(Gypsum Drywall)
Koetter Construction in the amount of $99,471.03(Insulated Concrete Formed Walls)
Holdfast Technologies in the amount of $33,500(Insulated Concrete Forms)
Eastern Corporation in the amounf of $348,999(Membrane Roofing)
Great Lakes West in the amount of $13,880(Food Service)
Great Lakes Hotel Supply in the amount of $175,199(Food Service)
IX.
NEW BUSINESS
IX.A.
Consideration of Approval of Consent Agenda Items
IX.A.1.
Approve the Student Code of Acceptable Behavior and Conduct
Per board policy, the board shall review the Student Code of Acceptabe Bahavior and Conduct every two years.
Attached is correspondence from Mr. Nate Huggins, Assistant Superintendent of Student and Support Services, pertaining to the Student Code of Acceptable Behavior and Conduct.
The committee held its final meeting on Thursday, May 17, 2012 for the annual review of the code of acceptable behavior and conduct. The committee did not recommend any changes to the current Student Code of Acceptable Behavior and Conduct and theyagreed to accept any changes recommended by KSBA in compliance with current legislation.
IX.A.2.
Approve the Amended Salary Schedule for Substitute Teachers
Attached is a letter from Ms. Cora Wood, Personnel Director recommending a revision to the Substitute Teacher Salary Schedule that was approved at the May, 2012 board meeting. This change will ensure our compliance with KRS 161.1211(Classification of Teachers). This statute requires the district to categorize those substitute teachers with emergency certification who have attained more than 95 credit hours as Rank IV substitute teachers-the same as those with emergency certification who hold completed college degrees. It also may inpact some emergency certified substitute teachers who have recently completed 95 or more hours.
The recommended change will impact an increase in pay for a small number of substitute teachers.
Attached is the current 2012-2013 Substitute Salary Schedule and the (Proposed) Draft Substitute Salary Schedule
IX.A.3.
Approve the Job Description for District Nurse
Memorandum for the Elizabethtown Independent Schools Board of Education
From: Cora Wood
Director of Personnel
Date: June 7, 2012
Subject: Approve Job Description for a District Nurse
Mr. Huggins has recommended and requested that the Superintendent and Board of Education employ a full-time nurse for the 2012-2013 school year. The district has a need for a full-time nurse due to the unique, severe health issues of students who require highly specialized administration of medication during the instructional day.
One student in particular requires monitoring blood sugar throughout the day and daily administration of insulin which can only be dispensed by a registered nurse or the parent. Service to this student involves carbohydrate counting for meals and snacks, calculating the correct dosage of insulin, administering the insulin, observing episodes of hypoglycemia and/or hyperglycemia, providing appropriate treatment, and responding to diabetic emergencies. Determining the appropriate levels of insulin to administer to the student requires the service of a registered nurse or the parent.
In addition, the full-time district nurse would provide assistance to building administrators on a number of issues, to include attendance, impacted by student health.
The district nurse would be housed at Morningside Elementary School, but would service each of the schools in our district, providing medical assistance and conducting training for staff members.
A job description for the full-time district nurse is enclosed for your review.
Your approval of this job description would be greatly appreciated.
IX.A.4.
Approve the Job Description for Director of Special Programs
Memorandum for the Elizabethtown Independent Schools Board of Education
From: Cora Wood
Director of Personnel
Date: June 4, 2012
Subject: Approve Revision of Job Description for the Director of Special Programs
The oversight for the Preschool Program will shift from the Director of Special Programs to the Principal of the Panther Academy (Ms. Kelly Graham) as of July, 2012. As a result, it was necessary to revise the job description for the Director of Special Programs; responsibility for directing the Preschool Program was eliminated from the job description. See attached revised job description.
Although it was understood that oversight for the Section 504 program was included in the responsibilities of the Director of Special Programs, the revised job description for your review officially adds this responsibility to the expectations of this administrator.
Your approval of this revised job description would be greatly appreciated.
IX.A.5.
Approve the Kentucky Department of Education's District Assurances for 2012-2013
Annually, the EIS district must declare that we are in compliance with all assurances listed in the KDE "District Assurances" document (attached) to continue to receive federal and state funds.
IX.A.6.
Approve the Performance Bond of Treasurer
KRS 160.560 summarizes the terms and conditions for the treasurer's bond. The treasurer shall execute an official bond for the faithful performance of the duties of his/her office, to be approved by the local board and the commissioner of education. The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the administrative regulations promulgated by the Kentucky Board of Education. the premium on the bond shall be paid by the board of education and with the commissioner of education.
IX.A.7.
Approve Personnel to Serve as Admissions and Release Committee (ARC) Chairperson(s)
It has been the standard practice for the past several years for the Director of Special Programs, the building level principals, assistant principals and guidance counselors to serve as chairperson(s) for the School-Based Admissions and Release Committees. Said individuals are being recommended at this time for the 2012-2013 school year.
M E M O R A N D U M
TO: Mr. Gary French, Superintendent
FROM: Debbie Curry, Director of Special Programs
RE: Approval of Personnel to Serve as ARC Chairpersons
for 2012-2013 School Year
DATE: June 5, 2012
Please approve the positions/individuals listed below to serve as chairperson(s) for
ARC committees for the 2012-2013 school year:
Kristen Froedge Director of Special Programs, Superintendent Designee
Steve Smallwood Principal, Elizabethtown High School
B.J. Henry Assistant Principal, Elizabethtown High School
Melissa Butler Guidance Counselor, Elizabethtown High School
Lisa Mudd Guidance Counselor, Elizabethtown High School
Beth Mather Principal, T. K. Stone Middle School
Joseph Nepi Assistant Principal, T. K. Stone Middle School
Karen Appelman Guidance Counselor, T. K. Stone Middle School
Michelle Hart Principal, Helmwood Heights Elementary School
Carole Ann Christian Guidance Counselor, Helmwood Heights Elementary School
Vacancy Principal, Morningside Elementary School
Jack Breunig Guidance Counselor, Morningside Elementary School
Kelly Graham Principal, Panther Academy
Amy Truitt RtI Coach, Panther Academy
Tabitha Kerr Head Teacher, Elizabethtown Alternative Center, Valley View
Education Center
Kelli Bush Assistant Superintendent for Student Learning,
Nathan Huggins Assistant Superintendant for Student and Support
IX.A.8.
Approve Authorization to Declare Surplus Property
Mr. Mike Selvitelle, Director of Assessment and Techology, has prepared a list (attached) of desktops and laptops that he would like to declare as surplus merchandise and is requesting this merchanside be sent to a recycling center that has approved by KDE.
IX.A.9.
Approve School Board Member Credit Hour Certification for Locally Approved Hours
The Kentucky School Board Association provides an opportunity for local members of boards of education to acquire in-service training hours through local trainings, conferences, etc.
At this time we are seeking approval for in-service credit hours for participation in the National School Board Association's Annual Conference conducted in Boston, Massachusetts from April 19-24, 2012. Each board member requested their specific training hours for time spent in conference sessions, etc.
NSBA Annual Conference April 19-24 Training Hours:
Dianne Cooper 9.25
Paul Godfrey 9.25
Teresa Harris 9.25
Anthony Kuklinski 9.25
Guy Wallace 9.25
Gary French 9.25
IX.A.10.
Approve Field Trip Requests
Attached are requests from Ms. Beth Mather, Principal at T.K. Stone Middle School, seeking approval for:
1. T.K.Stone Middle School Girls Basketball team to travel to Transylvania University, Lexington, KY July 16-18, 2012 to participate in Basketball Camp.
Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:
1. E.H.S. Girls Soccer to travel to Paul Dunbar High School, Lexington, KY, November 3, 2012 to participate in the Girls State Final Four Soccer Tournament (Contingent upon winning District and Regional Competition)
2. EHS Volleyball Team to travel to Lexington, KY, July 27-29, 2012 to participate in the Bluegrass State Games
IX.A.11.
Approve Fund Raising Request
Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, schools submitted their fundraising requests at the August, 2011 board meeting. Said requests were approved at that time/date.
At this time, the Elizabethtown High School Rewards Programis seeking approval for an additional request to paint senior parking spaces. This fundraiser is in an attempt to raise money for Rewards Day Activities.
IX.B.
Consideration of Approval of Board Policy Revisions/Updates and Acknowledgement of Receipt and Review of Board Procedures
Attached are the 2012/2013 policy and procedure updates. Proposed changes reflect new legal requirements, as well as "best practice" recommendations from KSBA. At the top of each draft is the rationale for the proposed change. If the change reads "LEGAL"- we must adopt the change, if the change is RECOMMENDED-we have the choice to Adopt as Written, Adopt with Modification, Keep our Current Policy, or Rescind Policy. The "mark-up" on the right side can be used as a guide to follow as to the changes in the policies/procedures.
As in years past, the General Assembly has passed legislation that directly affects board policies and procedures. Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.
Upon receipt of thie information from KSBA, district administrators were provided a copy of the recommended revisions to district policies and procedures to study and provide input/feedback as needed.
At this time, the administrators are recommending approval for the KSBA policy updates with the following exceptions:
POLICY ACTION
03.5 Keep Current Policy (we do not want to
waive educational requirements for Paraprofessionals)
Paraprofessionals Per direction of Ms. Cora Wood
05.3 Adopt with Modifications (see attachment)
Community Use of School Per the direction of Mr. French
Facilities Use of Facilities on Sundays limited to 1-6 pm
09.3 Adopt with Modifications (see attachment)
Student Activities Per the direction of Mr. French
Sunday Scheduling
03.11 Adopt with Modifications - Hiring applications Hiring Per Per the direction of Ms. Wood
03.21
Classified Hiring Policy Adopt with Modifications (see attachment)
Review of Applications and Relationships
Per the direction of Ms. Wood
Adinistrative Procedures do not require board approval, these documents are attached as a seperate grouping for board review and acknowledgement. Our district administrative team review the recommendations proposed by KSBA and opted to accept said recommendations with the following exceptions:
03.11 AP.1 Adopt with Modifications (see attached)Hiring Per the direction of Ms. Wood
Posting
IX.C.
Forum Discussion and Question/Answer Session On Child Internet Protection Agency and Districts Policy and Procedures Regarding Use of Electronic Media
Mr. Mike Selvitelle, Director of Assessment and Technology will allow public question/answer session on Child Internet Protection and the Districts Policy and Procedures regarding the use of Electronic Media
IX.D.
Consideration of Approval of Policy Revisions and Updates Regarding Use of Electronic Media
Policy/Procedures Regarding Use of Electronic Media must be approved as seperate items, with seperate board order numbers. At this time, Mr. Mike Selvitelle, Director of Assessment and Technology is requesting approval of these policies and procedures:
Policy 08.2323 Access to Electronic Media
Procedure 08.2323 AP.1 Access to Electronic Media
Procedure 08.2323 AP.21 Electronic Access/Individual Use Agreement
IX.E.
Consideration of Approval of the Local Facilities Plan
The Local Planning Committee has been meeting over the past few months. The
IX.F.
Approve the Hearing Officer for the District Facilities Plan's Public Hearing(pending board approval of the Local Facilities Plan)
Pending approval of the District Facilities Plan, the Local Planning Committee is seeking board approval for Mr. Butch Canty with KSBA to serve as the hearing officer for the public hearing of District Facilities Plan tentatively scheduled for July 10, 2012 at Elizabethtown High School.
IX.G.
Considerationof Approval of Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those paid since last meeting, for May 2012 and from Special Accounts)
Consideration of Approval of the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.
IX.H.
Report by Superintendent on Personnel Actions
Attached are personnel actions that have taken place since the May, 2012 board meeting.
X.
OTHER NEW BUSINESS (requiring action)
XI.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810
XII.
ADJOURNMENT
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