DISTRICT MISSION STATEMENT
"Tradition of Excellence:  High Standards, Each Student, Every Day."

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, this item provides an opportunity for the members of the board to “pull” any items from the Consent Agenda that you would like to have discussed/reviewed further than the time allotted during the Consent Agenda business item

Integrity enters into every aspect of one's life. It is a belief system without faltering, no matter how dangerous it is or how unpopular it is with others.  It includes; sincerity, keeping one's word and agreements, honesty, truthfulness, ethics, fairness and justice.

STUDENTS OF THE MONTH

ELIZABETHTOWN HIGH SCHOOL                                                              KATHRYN THOMAS

Kathryn is a senior at EHS and currently works in the Guidance Office one hour a day as a student assistant.  Kathryn is a very shy and quiet student, however, any task that is given to her to complete has been accomplished without error.  She works diligently, never complains, and is completely respectful and responsible.  Katnryn also has proven herself a well-rounded young woman.  She has been an active member of the Elizabethtown High School Varsity Girls Soccer Team for the past four years where whe was awarded the 110% award (2008) and best offensive player award (2009) at their soccer banquet.  Kathryn is currently an active member of the FCA, Beta Club, Student Council, Pep Club, Art Club, and is a Big Sister in the Big Brothers/Big Sisters program.  In addition, Kathryn volunteers at her church for various activities.  Kathryn is truly respected by faculty and students because of her quiet confidence and cheerful personality.  She truly has a love for all people and has a smile that lights up a room.

T.K. STONE MIDDLE SCHOOL                                                       BETH ANN WINEBARGER

Thad Elmore has this to say about Beth Ann…I take great pleasure in writing this letter in regards to Beth Ann Winebarger being selected T.K. Stone Middle School Student of the Month for April.  I am fortunate to have Beth Ann in two classes this school year as well as being involved with her in our Fuel Up to Play 60 program at T.K. Stone.  Her work ethic does not go unnoticed.  She possesses the type of drive that I would call cruise controll…You hand her a task, assignment or job and consider it done.  On time, complete, and well above expectations.  Beth Ann is willing to share her knowledge and experiences with others.  I have asked her numerous times to ask a student to help with a task such as her Fuel UP store and without reservation she allows them to help in all facets of the program.  Her being named as Kentucky Student Fuel -Up Ambassador of the year is a testament to her drive, determination, creativity and willingness to help others exercise and eat healthy lifestyle, which she models by participating in soccer and other extra curricular activities.  She truly is an active and vibrate student at T.K. not only in the classroom but in all areas of her life.  I am excited and proud to be asked to write this letter to recognize Beth Ann Winebarger as TK Stone student of the month.

HELMWOOD HEIGHTS ELEMENTARY SCHOOL                    GRACE BILLINGS

Grace Billings is an exceptional person and 5^th grade student.  She possesses great character and practices these character traits at Helmwood Heights.

Grace is a very responsible and respectful person.  She completes all of her work with quality effort and goes above and beyond what is expected of her.  Her work ethic is remarkable because she is neat, completes it on time, and cares about the final product.  In group work, Grace helps others when she sees them struggling with something.  She does this with kindness and respect.  Grace does the respectful thing all of the time because she just knows it’s the right thing to do.  The values she has learned are demonstrated through the way she treats others in class and during free time.

Grace is the child of Mike and Sharon Billings.  When she is not busy with school work and activities, Grace is busy with her gymnastics at Fliptown.

MORNINGSIDE ELEMENTARY SCHOOL                                   DONOVAN ADAMS

Donovan Adams is a second grade student in Mrs. Lewis’ class.  Donovan’s father is serving in the United States Army.  Donovan was born in Alaska and attended kindergarten in Germany.  Donovan began attending Morningside Elementary in the first grade.  Donovan always follows directions; he is always on a zero voice level in the hallway, during transitions in class, and while walking to other classes.  He is the only student in Mrs. Lewis’ class who has earned 10 points for his positive behavior every day of this school year, which is quite an accomplishment!  Donovan is very polite and does an excellent job on all of his work.  Donovan always does his best in everything he does.  D onovan excels in all subjects, but Math isDonovan’s favorite subject.  He is the fastest student in second grade with his math facts!  Donovan was also nominated and accepted into Talent Pool this year.

While not in school, Donovan enjoys sports.  He plays soccer for the EYSA Sharks; Donovan usually plays the forward position.  He has played soccer since he was three years old.  Donovan also enjoys playing basketball on the UpWards Basketball Team at Severns Valley Baptist Church.  Donovan enjoys playing basketball with friends or playing outdoors with friends during this free time.  It is a pleasure to recognize Donovan Adams as Morningside’s Student of the Month.

PANTHER PLACE                                                                               ADAM SISOUMANKHARA

Adam is a 4^th grader in Ms. Adams class at Helmwood.  He has attended Panther Place for four years.  Ms. Francis, his Panther Place teacher nominated him and wrote, “Adam is very conscientious with every task put before him.  He works diligently on his homework and desires to do well, but he is never demanding and would never take time away from a fellow student being helped.  Adam takes the same great effort into all activities.  I have never heard a complaint from Adam about participating in any Panther Place activity.  He is extremely respectful to adults and classmates.  He treats school supplies and property with respect as well.  He consistently takes time to pick up not only after himself, but will clean up after every student who has failed to do so.  This is always done quietly without asking for recognition.”  Adam told me he loves to help others.  When asked what he likes best to do at Panther Place he very earnestly said he really loves Panther Place.  It is a great place for kids to get homework done and do all kinds of fun activities.  Adam is consistently a wonderful model for all of our students and we are very proud to name him student of the month.

STUDENTS OF THE MONTH

ELIZABETHTOWN HIGH SCHOOL                                                                KATHRYN THOMAS

Kathryn is a senior at EHS and currently works in the Guidance Office one hour a day as a student assistant.  Kathryn is a very shy and quiet student, however, any task that is given to her to complete has been accomplished without error.  She works diligently, never complains, and is completely respectful and responsible.  Katnryn also has proven herself a well-rounded young woman.  She has been an active member of the Elizabethtown High School Varsity Girls Soccer Team for the past four years where whe was awarded the 110% award (2008) and best offensive player award (2009) at their soccer banquet.  Kathryn is currently an active member of the FCA, Beta Club, Student Council, Pep Club, Art Club, and is a Big Sister in the Big Brothers/Big Sisters program.  In addition, Kathryn volunteers at her church for various activities.  Kathryn is truly respected by faculty and students because of her quiet confidence and cheerful personality.  She truly has a love for all people and has a smile that lights up a room.

T.K. STONE MIDDLE SCHOOL                                                       BETH ANN WINEBARGER

Thad Elmore has this to say about Beth Ann…I take great pleasure in writing this letter in regards to Beth Ann Winebarger being selected T.K. Stone Middle School Student of the Month for April.  I am fortunate to have Beth Ann in two classes this school year as well as being involved with her in our Fuel Up to Play 60 program at T.K. Stone.  Her work ethic does not go unnoticed.  She possesses the type of drive that I would call cruise controll…You hand her a task, assignment or job and consider it done.  On time, complete, and well above expectations.  Beth Ann is willing to share her knowledge and experiences with others.  I have asked her numerous times to ask a student to help with a task such as her Fuel UP store and without reservation she allows them to help in all facets of the program.  Her being named as Kentucky Student Fuel -Up Ambassador of the year is a testament to her drive, determination, creativity and willingness to help others exercise and eat healthy lifestyle, which she models by participating in soccer and other extra curricular activities.  She truly is an active and vibrate student at T.K. not only in the classroom but in all areas of her life.  I am excited and proud to be asked to write this letter to recognize Beth Ann Winebarger as TK Stone student of the month.

HELMWOOD HEIGHTS ELEMENTARY SCHOOL                     GRACE BILLINGS

Grace Billings is an exceptional person and 5^th grade student.  She possesses great character and practices these character traits at Helmwood Heights.

Grace is a very responsible and respectful person.  She completes all of her work with quality effort and goes above and beyond what is expected of her.  Her work ethic is remarkable because she is neat, completes it on time, and cares about the final product.  In group work, Grace helps others when she sees them struggling with something.  She does this with kindness and respect.  Grace does the respectful thing all of the time because she just knows it’s the right thing to do.  The values she has learned are demonstrated through the way she treats others in class and during free time.

Grace is the child of Mike and Sharon Billings.  When she is not busy with school work and activities, Grace is busy with her gymnastics at Fliptown.

MORNINGSIDE ELEMENTARY SCHOOL                                   DONOVAN ADAMS

Donovan Adams is a second grade student in Mrs. Lewis’ class.  Donovan’s father is serving in the United States Army.  Donovan was born in Alaska and attended kindergarten in Germany.  Donovan began attending Morningside Elementary in the first grade.  Donovan always follows directions; he is always on a zero voice level in the hallway, during transitions in class, and while walking to other classes.  He is the only student in Mrs. Lewis’ class who has earned 10 points for his positive behavior every day of this school year, which is quite an accomplishment!  Donovan is very polite and does an excellent job on all of his work.  Donovan always does his best in everything he does.  D onovan excels in all subjects, but Math isDonovan’s favorite subject.  He is the fastest student in second grade with his math facts!  Donovan was also nominated and accepted into Talent Pool this year.

While not in school, Donovan enjoys sports.  He plays soccer for the EYSA Sharks; Donovan usually plays the forward position.  He has played soccer since he was three years old.  Donovan also enjoys playing basketball on the UpWards Basketball Team at Severns Valley Baptist Church.  Donovan enjoys playing basketball with friends or playing outdoors with friends during this free time.  It is a pleasure to recognize Donovan Adams as Morningside’s Student of the Month.

PANTHER PLACE                                                                               ADAM SISOUMANKHARA

Adam is a 4^th grader in Ms. Adams class at Helmwood.  He has attended Panther Place for four years.  Ms. Francis, his Panther Place teacher nominated him and wrote, “Adam is very conscientious with every task put before him.  He works diligently on his homework and desires to do well, but he is never demanding and would never take time away from a fellow student being helped.  Adam takes the same great effort into all activities.  I have never heard a complaint from Adam about participating in any Panther Place activity.  He is extremely respectful to adults and classmates.  He treats school supplies and property with respect as well.  He consistently takes time to pick up not only after himself, but will clean up after every student who has failed to do so.  This is always done quietly without asking for recognition.”  Adam told me he loves to help others.  When asked what he likes best to do at Panther Place he very earnestly said he really loves Panther Place.  It is a great place for kids to get homework done and do all kinds of fun activities.  Adam is consistently a wonderful model for all of our students and we are very proud to name him student of the month.

ELIZABETHTOWN HIGH SCHOOL                                       DRAFT

SITE BASED DECISION MAKING COUNCIL

SPECIAL SESSION

March 21, 2012

I.             OPENING BUSINESS

A.  Call to Order/Roll Call: Steve Smallwood made the motion to call the Elizabethtown High School Site Based Decision Making Council meeting to order at 4:18 PM.  Members in attendance were Dawne Swank, Kyle Goodlett, Jon Parsons, Jerry Kauffeld, Tehmina Haider, and Nancy Hazle.  BJ Henry, EHS Assistant Principal was also in attendance.

B. Agenda Adoption: Council reviewed the agenda.  ORDER 11-44 – Jon Parsons made a motion for the agenda to be accepted.  Nancy Hazle seconded the motion.  Motion passed unanimously.

C. Minutes Adoption: The council reviewed the February 1, 2012 Regular Session minutes and the February 15, 2012 Special Session minutes.  ORDER 11-45 – Jon Parsons made a motion to accept the February 1, 2012 Regular Session minutes and the February 15, 2012 Special Session minutes.  Nancy Hazle seconded the motion. Motion passed unanimously.

D.  Public Comment: No public comments were heard at this meeting.     

D.  Activity Budget: The Council reviewed the February financial report dated February 1-29, 2012, and the February budget dated February 1-29, 2012 submitted by Martha Moreman, EHS bookkeeper.  ORDER 11-46 – Kyle Goodlett made a motion to accept the January financial report and the January budget.  Jon Parsons seconded the motion.  Motion passed unanimously.  

II.                  STUDENT ACHIEVEMENT:

A.      Top Performing Students on 2011 KCCT State Assessment of Math, Science, and Social Studies: Mr. Smallwood shared the names of of the ten students who achieved Distinguished Score on all thre state assessed areas of Math, Science, and Social Studies.  These students were honored at halftime of the Lady Panthers game against Muhlenburg County on February 17, 2012.     

III.                OLD BUSINESS: NONE

IV.                NEW BUSINESS:

A.      Approval of 2012-2013 School Budget: Mr. Smallwood explained to the Council that each year schools in our district receive money for an operating budget from Section 6 Funds (aka SBDM Budget).  Last September, due to an increase in our enrollment, we were granted $103,219.00 which covered our SBDM Budget items.  However, this year there was a dramatic decrease in state funding and schools across the board in our district have been given a 28% cut in Section 6 funds.  Although this is a significant cut, Mr. Smallwood explained that the Board and Mr. French protected teaching and personnel positions by making the cut in Section 6 Funds.  Mr. Smallwood reviewed the proposed budget with the Council.  A 28% cut in allocations was given for instructional supplies and operational expenses however, Mr. Smallwood explained that he protected the SBDM approved stipend positions and made a minor cut in the library budget.  He further explained that the library budget is already below state requirements. He also shared that that Mrs. Walters has tripled the number of books being checked out in the library this year compared to last year.  ORDER 11-47 – Jerry Kauffeld made a motion to approve the proposed 2012-2013 SBDM Budget.  Kyle Goodlett seconded the motion.  Motion passed unanimously. 

V.                  PERSONNEL:

A.      Science Position – Mr. Smallwood informed the Council that interviews are ongoing for this position.

B.       Engineering Position – Mr. Smallwood informed the Council that he was recommending Justin Line for this position.  Mr. Line is an Engineering graduate of the University of Louisville.

C.       Head Volleyball Coach – The Council was informed by Mr. Smallwood that Mr. Bart Catlett has been hired for the position of Head Volleyball Coach.  Mr. Catlett has an impressive resume as a volleyball coach and is looking forward to coaching at EHS.

D.      9^th Grade Softball Position – Mr. Smallwood informed the Council that Mike Savage, the behavior interventionist at Morningside Elementary, has been hired for this position.  

VI.                NEXT MEETING DATE: The next Regular Session SBDM Council meeting is scheduled for Wednesday, April 4, 2012 at 4:15 PM in the EHS library. 

VII.              ADJOURNMENT: ORDER 11-48 –Jon Parsons made the motion for the council to adjourn at 5:09 PM.  Dawne Swank seconded the motion. Motion passed unanimously. 

Respectfully submitted,

Samra Franklin, Recording Secretary

TK Stone Middle School

Site Based Decision Making Council

March 3, 2012

The meeting was called to order at 5:04 by Mrs. Mather, chairperson, with these additional members present:  Derisa Hindle, David Grossman, Thad Elmore, Bridgett Duncan, and Susan Gattis

With regards to student achievement, Susan Ryan offered information on Project Lead the Way.  Additional news:  Beth Ann Winebarger has been selected as Fuel Up Ambassador for Kentucky.  Brad Larrington’s Fuel Up essay was a contest winner so he will be receiving free tickets to an NFL game.  The debate team has advanced to the state level in their first year of existence. 

The minutes from the February meeting (with the correction noted below) were read and approved per a motion by Derisa Hindle, second by Thad Elmore.  Motion carried.  Correction:  Lucas White was approved to be co-head coach of middle school baseball not FRESHMAN baseball.

The Febrary financial statement was read and approved, subject to audit, per a motion by David Grossman with a second from Derisa Hindle.  Motion Carried. 

The council reviewed the following policies with no changes:  Protection of Instructional Time, Retention in a Grade, and Schedule Policy. 

The Council Adjourned to Executive Session to discuss personnel matters pursuant to KRS 61.810

After returning from executive session, the council voted to affirm Mrs. Mather’s recommendation to Mike Savage as assistant football coach.  This action was taken by mutual consent.

The council charged Mrs. Mather to present a tentative schedule to the council in April. 

Mrs. Mather presented the council with information on the budget, choices room supervision, and staffing allocation.  No action was taken on any of these issues until they could be discussed with the entire faculty.  These issues will be the subject of a special called SBDM meeting on March 27, 2012, at 5:00 p.m.

The meeting was adjourned by mutual consent.

TK Stone Middle School

Site Based Decision Making Council

March 27, 2012

The meeting was called to order at 5:05 by Mrs. Mather, chairperson, with these additional members present:  Derisa Hindle, David Grossman, Thad Elmore, and Bridgett Duncan.

The Section 6 budget was approved as presented per a motion by David Grossman with a second by Bridgett Duncan.  Motion carried.

The staffing allocation was approved as presented per a motion by Derisa Hindle and a second from Thad Elmore.  Motion carried. 

The council decided to charge Mrs. Mather with offering 6 sections of math intervention in the schedule and to have her pursue funding for I Can Learn Math or another suitable math intervention program which may allow an increase in numbers in the math intervention classes.  This action was taken per a motion by Thad Elmore with a second by Derisa Hindle.  Motion carried.

Mrs. Hindle made a motion to have teachers stop by the choices room on their planning period on days when they have students assigned to choices, and to have Mrs. Mather explore options for moving choices into a more centrally located space.  Mr. Elmore offered a second to this motion.  Motion carried.

The meeting was adjourned by mutual consent.

HELMWOOD HEIGHTS ELEMENTARY

SITE BASED COUNCIL MEETING

March 12, 2012

(draft)

Members Present:                   Michelle Hart, Leah Gardner, Carla Kuhn, Debbie Metcalf, Saima Rabbani

1. Call to Order.  The meeting was called to order by chairperson Michelle Hart at 3:17p.m.
2. Approval of Agenda.  On a motion/second by Debbie Metcalf/Carla Kuhn, the agenda was approved.
3. Approval of February Minutes.  On a motion/second by Carla Kuhn/Gardner, the February minutes were approved.
4. Receipt of Board Minutes and FRYSC Minutes.  The Council acknowledged receipt of the minutes from the EIS Board meeting on February 21^st.
5. Public Comment – There was no public comment.
6. Good News Report/Renovation Update.  Twenty-five days until Spring Break! Renovation is progressing a little ahead of schedule.  Third grade is scheduled to move back into the building before Spring Break, and the trailers will be removed sometime during Spring Break.
7. Student Achievement

• Scantron.  Ms. Hart shared with the Council that Scantron testing may be done one more time this year, after Spring Break. 
• Next Friday, Ms. Hart is going with Abby Rich, a 5^th grader in Mrs. Cann’s class, to a Daughters of the American Revolution meeting.  Abby won an essay contest held by the group, and she will be presented with her award at the meeting.

1. Planning
   1. Monthly Policy Review:  Second Reading for Policies 16.01, 16.02, 16.03, 16.04, 17.01, 18.01, 18.02, 18.03, 18.04, 19.01, 20.01, 21.01, 22.01 – On a motion/second from Leah Gardner/Saima Rabbani, the amended policies were adopted as consent.

Policies 21.02, 21.03, and 21.04 were reviewed at this meeting.

1. Monthly Policy Review:  First Reading – Retention of Students at Grade Level (21.02).  After reviewing the current policy, the Council decided to refer the revision of this policy to the Curriculum Committee.  Once the Curriculum Committee has recommended amendments, the Council will review again.
2. Monthly Policy Review:  First Reading – Exit Expectations (21.03).  After reviewing the current policy, the Council voted to delete this policy, as it no longer applies.
3. Monthly Policy Review:  First Reading – Health and Wellness Policy (21.04).  After reviewing the current policy, the Council recommended no changes.
4. Renumbering Note.  New copies of the SBDM Policy Index, with the all policies renumbered, were distributed to each attending Council member. Each attending member also received new copies of the renumbered policies, with the exception of the policies reviewed as a first reading at this meeting.
5. Program Review. 
   1. Administrative/Leadership Support and Monitoring Committee.  Dana McCurry, a representative from the committee, shared the committee’s evaluation and feedback with the Council.
   2. Professional Development and Support Services Committee.  Leah Gardner, a representative from the committee, share the committee’s evaluation and feedback with the Council.
   3. Notes.  All initial components of Program Review have been completed.  Collected evidence must be finished by May.  Ms. Hart is following up on next steps.
6. Budget
   1. Section 6.  An updated copy of the budget for 2011-12 was distributed to each member and reviewed as a group. 
   2. Section 6 Allocation for 2012-2013.  Ms. Hart shared with the Council that she has received Helmwood Height’s estimated allocation for the next school year.  Our reduction is close to one-third of our current budget.  Ms. Hart reviewed our current budget allocation and staffing with the Council, noting that Title funds are used to pay for several assistants.  Though we will lose four teachers and four assistants to Panther Academy, this is not enough to cover the reduction in total Section 6 funds.  Ms. Hart is convening a Budget Committee to discuss how these funds should be allocated for next year.  Ms. Hart did inform the Council that she will suggest to the Budget Committee that all line items be cut by one-third, with a few exceptions.
   3. Title I.  Ms. Hart discussed that the Title I budget has been put on hold, pending a budget deficit for this year.  No spending will be allowed from Title funds until further notice.  In conjunction with the discussion on next year’s Section 6 funding, Ms. Hart informed the Council that there may be a reduction in staff assistants, due to the projected amount of Title funds.  The Board pays for six assistants, and those with the most years of experience will remain Board-paid.  Other assistants will be rehired, depending on Title funding.
   4. PD.  Ms. Hart informed the Council that the PD budget has been spent for this year.
   5. RTA Funds.  Ms. Hart shared with the Council that there may be Read to Achieve funds available again next year.
7. Committees – Receipt of Minutes.  The Discipline Committee’s minutes from March 1st were distributed to the Council. 
8. New Business.  There was no new business.
9. Meeting Adjourned.  On a motion/second by Debbie Metcalf/Carla Kuhn, the meeting was adjourned at 4:32 p.m.  The next meeting will be April 2 at 3:15p.m.

Morningside Elementary School

SBDM Minutes

March 19, 2012

Meeting was called to order at 3:32 p.m.                                                 .

Members present were Kelli Bush, Karen Henson, Mary Ann Ball, Tabitha Kerr, Karla Buckingham and Carole Brown.

Council reviewed current agenda and minutes from February 2012.  Karla Buckingham made a motion to approve the agenda and minutes; seconded by Tabitha Kerr.  All were in consensus.

Kelli Bush shared her Principal’s report with council members including the following:

--Our current enrollment is 565.

--The ExCEL ceremony took place last Wednesday.  The ceremony and reception went very well.  Congratulations again to Ms. Rogers. 

--The Governor’s Cup Academic Team Competition took place this last week.  The final competition took place on Saturday.  Caleb Brock placed 1^st in the area of Science and Tori Duplessis placed 3^rd in Arts and Humanities.  The Quick Recall Team competed as well.  Congratulations to those students and a special thanks to all those who helped to make the competition a success.

--The New Kids on the Block breakfast took place on March 15^th.  We appreciate the effort and time that Mrs. Woosley, the student teacher in Ms. Rogers’ room, put forth to organize this new club as well as Mrs. Thrush.

--The Book Fair took place last week.  It was successful.  The teachers received books for their classrooms and books were also donated to the new Panther Academy.  The Book Fair Family Night was on Tuesday and had approximately 389 people in attendance.  What a great turn out.  The Art Show took place on Tuesday evening too and went very well.  We also invited Grandparents to have lunch with the students on Thursday.  We had many visitors in the building this last week.

--Panther Rewards Day was on Thursday.  K-2 grade students had a “pajama” day for their reward and 3-5 grades participated in swimming.  The students had a great time.

--In preparation for the upcoming testing season, we will administer Scrimmage Tests next week.  We will complete the Reading section on Tuesday and the Math section on Wednesday.  All grade levels are participating.  The teachers will score these tests. 

Kelli Bush provided the Library Committee Minutes to Council for their review.

Kelli Bush presented to Council the year to date budget for Section 6 and General Fund for their review.

Kelli Bush presented a draft for the 2012-2013 Budget to Council for their review.  Discussion took place in reference to the following:

--Mrs. Bush provided the PD Allocations and the Attendance Projections for 2012-2013.  She gave Council a copy of the School Based Allocations which is based on the 2^nd month student projections.  Based on this budget, Morningside would have 22 regular teachers assigned (this does not include Special Education or Board Funded positions), 8.8 Classified Staff, and 2.5 Custodians.  We would have approximately $43,588 in Section 6 for instructional supplies, stipends, and other related needs. 

--A Summary of Allocations was given to Council for their review.  Mrs. Bush provided Council with a breakdown of salaries for certified staff.  The unassigned staff is the Kindergarten teachers.  Title II funds will be used to provide a highly qualified certified primary position.  Title II funds should cover the cost for that position for next year.  However, if they do not, we should be able to cover the difference with Title I funds. 

--Mrs. Bush provided the Council with a breakdown of classified staff and their salaries.  The board voted to change the classified ratio from 48:1 to 68:1.  Title I funds will cover 2 instructional assistants for 2012-13. 

--Last year we received $200,000 in Title I funds.  These funds covered 2 certified positions and 2 instructional assistants.  This year, Title I funding has been reduced to $118,000.  Council discussed options for the use of these funds.  The Council determined monies will be used to fund 1 certified position and 2 instructional assistants.

--Mrs. Bush presented a draft budget for 2012-13 that reduced all sub accounts by approximately 35%.  The amount of $2,000.00 that was used to cover salaries last year will need to be absorbed by the After School Care Program for 2012-13.  Council discussed stipends to be covered by Section 6 and added the Friends Club to the list.  Council opted to take monies from various sources on the budget to cover the cost of this additional stipend. 

Tabitha Kerr made a motion to approve the budget with the above changes as discussed, Mary Ann Ball seconded.  All were in consensus. 

Kelli Bush discussed the District Accreditation Report with Council.  General findings were given to the Board after school visits were completed.  Mrs. Bush provided a Power Point to the Council for their review that listed the notable achievements and also required actions that will be put in place.  They will follow up on these items during the next review.  

Kelli Bush provided the draft of the Dress Code Policy to the Council.  She also provided copies of dress code policies from Helmwood, Lincoln Trail, G. C. Burkhead, and T. K. Stone for their review.  Discussion will take place at the upcoming meeting regarding the policy.

Council discussed April agenda items.  The next regular meeting will be April 17, 2012 at 3:30 p.m.

Karen Henson made a motion to adjourn; Karla Buckingham seconded and all were in agreement.  Meeting adjourned at 4:59 p.m.

_____________________________________________      ________________________

Kelli Bush                                                                                                               Date

___________________________________________          ________________________

Karen Henson                                                                                                         Date

Family Resource Center

Advisory Council Meeting

February 7, 2012

FRC Members Present:  Donny Gill, Lisa Addington, Sherman Gardner, Brooke Wallace, Vicki Seabolt and Carol Ann Christian

Staff Present:  Karen Skees, Pam Haire, Heather Dennis

Guests Present:  Nathan Huggins

Councils met jointly at the beginning of the meeting to allow for exchange of information and Youth Services Center Chair, Dan Gosser called the meeting to order at 12:15 p.m.  Dan Gosser called for approval of the minutes from the last meeting.  There being no corrections, the minutes will stand as presented.

Minutes

The Ophelia Project materials, donated by Lisa Addington, were circulated.  The curriculum targets relational aggression and other behaviors at school. 

Budget Update

All centers in Kentucky have been informed that there will be up to a 2% reduction in this year’s grant funding.  State FRYSC officials are currently trying to absorb as much as possible at the state level to offset the amount that each center will be cut.  Coordinators have also been told to expect about a 4 ½% decrease in funding for next school year.  Salaries are the only expenditures being made at present.  Information is available to contact legislators concerning funding allocations if anyone is interested.  Karen and Pam have met with Mr. French regarding other possible funding sources, as well.

The school district was informed that there is now an early childhood therapist from Communicare available to work with our Preschool students at Panther Academy.  The Communicare elementary (CTRP) program began today, here at Valley View, with seven students.  Leslie Addison is the teacher for the Communicare students and Ben Stevens is the director and therapist from Communicare.  Several other therapists and assistants will work in the program also.

Karen Appelman asked about the status of Special Programs funding for the school counseling.  Karen Skees stated that the current funding should last through the end of the school year.  We do not have any information about funds for next year yet.

Dan Gosser asked where the 2% reduction in funds would come from this year.  Karen Skees stated that it would be taken from whatever line items contain unencumbered funds, and that the district might have to help cover some budget items.

Other Business

Dan Gosser informed members of a Lunch and Learn on February 24, 2012 on ADHD.  The program will be held at the Lincoln Trail Hospital from 11:30 – 1:00.

The Elizabethtown Education Foundation is holding the “Be Seen Green” Event on Saturday, March 17, 2012 from 7:00 – 10:00 p.m.  All friends of E-town are invited to attend.  The cost is $35.00 per person with proceeds going to assist with programming needs directly within our schools.  Anyone interested may contact Pam Haire, or the office at any of the schools.  Many Elizabethtown alumni will be present.  There will also be food and drinks available and a NCAA room for those wishing to keep up with the basketball tournament teams.

At this point, the councils split to separately review action components to be sent with grant applications for the 2012-2014 bienniums.

The Family Resource Center Advisory Council members discussed programming for each action component.  While reviewing the Health Services component, members suggested obtaining information on a Zumba class for school staff members to accommodate those whose schedules do not allow them to attend at workout centers when offered.

After all components were discussed and questions answered, Pam asked if there were any changes that should be made.  Donny Gill motioned to approve the action components as presented.  Brooke Wallace seconded the motion.  The motion passed to approve the action components as presented.

Pam asked Vicki Seabolt, Panther Place Director, to explain about the opportunity coming up for some of the fourth and fifth grade girls in Panther Place.  Vicki explained that the Panther Place staff has been working on attitudes and respect with these girls.  As an incentive for them to work on these issues, they have the opportunity to go to Belk where one of the technicians will speak to the group on skin care.  More opportunities are planned to help encourage the girls to continue working on their attitudes and respect issues.

There being no other business, Carol Ann Christian motioned to adjourn the meeting and Brooke Wallace seconded.  The motion passed and the meeting was adjourned at 1:10 p.m.

Please note that future meeting dates for the 2011/2012 school year are:

April 17^th, and June 12th.  The April 17^th meeting is the day school resumes from Spring Break.

All meetings will be held at noon at Valley View.

Youth Services Center

Advisory Council Meeting

February 7, 2012

YSC Members Present:  Dan Gosser, Melissa Butler, Tabitha Kerr, Karen Appelman, Justus Love and Brandon Frederick

Staff Present:  Karen Skees, Pam Haire, Heather Dennis

Guests Present:  Nathan Huggins

Councils met jointly at the beginning of the meeting to allow for exchange of information and Youth Services Center Chair, Dan Gosser called the meeting to order at 12:15 p.m.  Dan Gosser called for approval of the minutes from the last meeting.  There being no corrections, the minutes will stand as presented.

Minutes

The Ophelia Project materials, donated by Lisa Addington, were circulated.  The curriculum targets relational aggression and other behaviors at school. 

Budget Update

All centers in Kentucky have been informed that there will be up to a 2% reduction in this year’s grant funding.  State FRYSC officials are currently trying to absorb as much as possible at the state level to offset the amount that each center will be cut.  Coordinators have also been told to expect about a 4 ½% decrease in funding for next school year.  Salaries are the only expenditures being made at present.  Information is available to contact legislators concerning funding allocations if anyone is interested.  Karen and Pam have met with Mr. French regarding other possible funding sources, as well.

The school district was informed that there is now an early childhood therapist from Communicare available to work with our Preschool students at Panther Academy.  The Communicare elementary (CTRP) program began today, here at Valley View, with seven students.  Leslie Addison is the teacher for the Communicare students and Ben Stevens is the director and therapist from Communicare.  Several other therapists and assistants will work in the program also.

Karen Appelman asked about the status of Special Programs funding for the school counseling.  Karen Skees stated that the current funding should last through the end of the school year.  We do not have any information about funds for next year yet.

Dan Gosser asked where the 2% reduction in funds would come from this year.  Karen Skees stated that it would be taken from whatever line items contain unencumbered funds, and that the district might have to help cover some budget items.

Other Business

Dan Gosser informed members of a Lunch and Learn on February 24, 2012 on ADHD.  The program will be held at the Lincoln Trail Hospital from 11:30 – 1:00.

The Elizabethtown Education Foundation is holding the “Be Seen Green” Event on Saturday, March 17, 2012 from 7:00 – 10:00 p.m.  All friends of E-town are invited to attend.  The cost is $35.00 per person with proceeds going to assist with programming needs directly within our schools.  Anyone interested may contact Pam Haire, or the office at any of the schools.  Many Elizabethtown alumni will be present.  There will also be food and drinks available and a NCAA room for those wishing to keep up with the basketball tournament teams.

At this point, the councils split to separately review action components to be sent with grant applications for the 2012-2014 bienniums.

The Youth Services Center Advisory Council members discussed programming for each action component.  There was discussion regarding expanding programming for 7^th grade boys similar to the “You Go Girl” program for girls.

After all components were discussed and questions answered, Karen asked if there were any changes that should be made.  Melissa Butler noted that all juniors now take the ACT as a group.  With this change, Karen Appelman motioned to approve the action components as presented.  Melissa Butler seconded the motion.  The motion passed to approve the action components as presented.

There being no other business, Karen Appelman motioned to adjourn the meeting and Tabitha Kerr seconded.  The motion passed and the meeting was adjourned at 1:15 p.m.

Please note that future meeting dates for the 2011/2012 school year are:

April 17^th, and June 12th.  The April 17^th meeting is the day school resumes from Spring Break.

All meetings will be held at noon at Valley View.

March 13, 2012 - Special Meeting
March 19, 2012 - Regular Meeting

• Minutes from March 13, 2012 Special Meeting
• Minutes from March 19, 2012 Regular Meeting

Mr. Jeff Wells, Project Manager with Allilance Corporation will give an update on the Helmwood Heights Renovation and Panther Academy Construction Projects.

Due to unsuitable soil found in the parking lots at Helmwood Heights Elementary and Panther Academy, Arnolds Engineering performed additional soil tests.  Jeff Wells discussed this item at the Special Board Meeting on October 27, 2011 along with several Change Orders. The Change Orders were approved on that date/time, this item was left out and therefore not approved. 

• Arnold's Engineering Item

Mr. Bob Kelly with Marillia Design and Construction is requesting approval of BG-4's for the final closeout of the Elizabethtown High School Roof Roof Replacement Project. (See Attachment)
The Marrillia Design and Construction Company in the amount of $1,547,515.95 (Marrillia general contractor)
The Marrillia Design and Construction Company in the amount of $1,725 (Roofer's Warehours PO-1)
The Marrillia Design and Construction Company in the amount of $1,400(Roofers Warehouse PO-2)
The Marrillia Design and Construction Company in the amount of $7378(Roofer's Warehouse PO-3)
The Marrillia Design and Construction Company in the amount of $409,455.05( Fiber Tite Roofing PO-4)

• BG-4 0907

1.  Approve the District's Master Professional Development Plan for both Secondary and Elementary Schools for 2012-2013
2.  Approve Authorization to Declare Surplus Property
3.  Approve Authorization to Apply for Emergency Substitute Certification
4.  Consideration of Approval of the District's Technology Plan for 2012-2013
5.  Consideration of Approval of the District Financial Audit Contract for 2011-2012
6.  Consideration of Approval of Field Trip Requests

Administrative Procedure 03.19 AP Professional Development states that, "the District, under the direction of the Professional Development Coordinator, shall develop and implement a program of continuing professional development for all certified employees based on the District's professional development plan(s).  Prepare and submit to the Superintendent for Board approval the Master Professional Development Plan for the upcoming year.
At this time Ms. Karen Branham, Assistant Superintendent for Student Learning is submitting the 2012-2013 District's Master Professional Development Plan for Board approval(attached)

• EIS PD Plan for 2012-2013

Attached is a letter from Mrs. Susan Klingensmith, Nutrition Services Coordinator requesting  lunch trays from Morningside/T.K. Stone Middle School be declared surplus and donated  to a school damaged by the tornados or donated  to a school who is in need for other reasons.
Mr. Mike Selvitelle, Director of Assessment and Technology has prepared a list (attached) of computers throughout the district that he would like declared surplus.  He is requesting those computers go to a recycling center.

• List of Surplus items from M. Selvitelle
• S. Klingensmith Surplus Letter

While our district is committed to employing the best qualified substitute teachers available, all substitute teacher applicants do not hold valid Kentucky teaching certificates.  Therefore, the Education Professional Standards Board's, Division of Certification provides an Emergency Substitute Certificate for those individuals.  We have utilized this emergency certification process for many years and present this to you at this time as an update/renewal.  A copy of the Emergency Substitute Certification is attached for your reference.

• Emergency Substitute Certificate

Attached is the Elizabethtown Independent Schools' Technology Plan, effective July 1, 2012 through June 30, 2013.  Said plan outlines the district technology needs and assessments.  This document is required by the Universal Service Administrative Company to allow the district to receive federal funds for The School and Libraries Program of the Universal Service Fund.  This federal program reimburses the district for approximately 70% of the costs incurred for all district telephones and Wide Area Network connectivity.

• Techmaster Plan 2012-2013

The financial accounts of the Board are to be audited for FY 2011-2012 in accordance with the procedures adopted by the State committee for School District Audits.  Attached is the proposed auditor’s contract prepared by the Kentucky Department of Education for FY 2011-2012.  This contract is with Stiles, Carter and Associates, CPAs, PSC and is a renewal of the FY 2010-2011contract with the accounting group.  The total cost of the audit is $12,000, which remains the same cost as last year. 

• Audit Contract 2011-2012

Attached is a request from Mrs. Kelli Bush, Principal at Morningside Elementary School, seeking approval for:

Morningside Academic Team to have an End-Of-Season Sleepover mainly in the Library at MES April 27, 2012 from 7:00 p.m. to 9:00 a.m. April 28, 2012.

• Academic Team Sleepover

Ms. Cora Wood, Director of Personnel has submitted a New and Revised Job Description for Student Specialist/Interventionist Position

• Student Specialist Interventionist Job Description

The November 18, 2008 agreement requires that EIS provide maintenance /mechanical services to the West Point busses and support vehicles.
The March 16, 2009 agreement maintains that EIS will be responsible for training all bus drivers for West Point and maintain all required transportation documents per state requirements.  The parties also agreed that EIS shall be responsible for providing sub bus drivers to transport the students attending Elizabethtown High School.

At the March 19, 2012 Regular Board Meeting the board approved a selection process for choosing the Construction Manager for the Athletic Facility Construction Project.
An interview committee was appointed and included Mrs. Harris, Mrs. Cooper, Mrs. Denise Morgan, Director of Finance and Mr. Nate Huggins, Assistant Superintendent of Students and Support.  On March 29, 2012 the committee interviewed representatives from The Alliance Corporation and The Jenkins-Essex Construction Company.   
At this time, the committee would like to recommend The Jenkins-Essex Construction Company as the Construction Manager for the Athletic Facilities Construction Project

Attached is the BG-1 for the T.K. Stone Pool Expansion and Renovation Project

• BG-1 T.K. Stone Pool Expansion and Renovation

This agreement includes basic design services for the renovation of existing pool building to include approximately 3,500 square feet addition for locker rooms, toilet rooms, office storage and mechanical rooms.  Project includes expansion of the existing six lane pool to eight lanes and new pool mechanical systems at T.K. Stone Middle School.

• RBS Contract

The schematic drawings for the T.K. Stone Pool Expansion and Renovation needs to be approved.

Teacher Appreciation Week is May 7, 2012 to May 11, 2012 with Teacher Appreciation Day slated for May 8, 2012.
As has been custom in previous years, pending board approval, a resolution declaring Teacher Appreciation Week and Teacher Appreciation Day will be presented to each school building in appreciation for the services and many contributions of our district-level teachers.

• Teacher Appreciation Week Resolution

Consideration of Approval of the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those Paid Since Last Meeting, for March, 2012 and from Special Accounts and Special Construction Accounts)
Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, REconciliation Register, Vendor List and Special Construction Accounts.

• March Balance Sheet
• March Cashflow
• March Check reconcilation
• March Finance Report
• March Monthly Report
• March Vendor List
• Payments from Special Accounts

SUPERINTENDENT'S REPORT ON PERSONNEL ACTIONS

Below are personnel actions taken since the last meeting of the Board of Education:

1.   Accepted the resignation and/or retirement of the following employees:

      Certified:

      Nothing to Report

      Classified:

      District-Wide:

• Marquita Adams – Nutrition Service Worker
• Kathy Smith – Central Office Secretary (effective June 30, 2012)

      Extra Service Assignment:

Nothing to Report

2.   Approved the employment of the following individuals, effective for the 2011-2012 school year:

      Certified:

      District-Wide:

• Chris Thomas – Rank III Certified Substitute Teacher, Bachelor’s Degree in Elementary Education from Western Kentucky University.

      Elizabethtown High School:

• Justin Line – Pre-Engineering Teacher for Career and Technical Education Department (effective July 1, 2012)

      Classified:

      District-Wide:

• Marquita Adams - Nutrition Services Assistant Manager- EHS
• Denise Joy – Substitute Nutrition Service Worker
• Melissa Kosar - Substitute Nutrition Service Worker

      Panther Academy:

• Doug Frederick – Student Specialist/Interventionist (effective July 1, 2012)

      Valley View Education Center:

• Sherri Gardner – Substitute Panther Place Worker

      Extra Service Assignment:

      Elizabethtown High School:

• Bart Catlett – Head Volleyball Coach (effective July 1, 2012)

      T. K. Stone Middle School:

• Mike Savage – Assistant Football Coach (effective July 1, 2012)

3.  Approved the following individuals for Level I Volunteer status for their respective schools/programs, effective for the 2011-2012 school year:

      T. K. Stone Middle School:

• Bruce Soderstrom - Band Program

4.  Approved the following leave requests as submitted by the following employees:

• Kristin Willett -Teacher,  Morningside Elementary – Medical Leave - April 8, 2012 through the end of the 2011-2012 school year.