DISTRICT MISSION STATEMENT

“Tradition of Excellence:  High Standards, Each Student, Every Day.”

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

As per Board Policy 01.41 Organizational Meetings, the first meeting of the board in January is designated as the time for which the Board elects a Chairperson and a Vice-Chairperson

The newly elected Chairperson, along with Superintendent, Mr. French, will preside over the remainder of the meeting.

Cooperation is the assistance of willingness to assist.
Cooperation is the association of persons for common benefit.

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular Board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, any Board member may, by request, cause any item on the consent agenda to be removed and placed on the action agenda or any item on the regular agenda to be placed on the action agenda.

STUDENTS OF THE MONTH

ELIZABETHTOWN HIGH SCHOOL                                                           HALLE PINKHAM

Halle is the 18 year old daughter of Bill and Becky Pinkham.  She has attended Etown schools since 6^th grade.  She has played varsity soccer since her freshman year and served as captain her junior and senior  years.  She has also held All-district, All-Region, All-Area, and All-State honors for the Lady Panthers.  Halle also served on the Student Council three of her high school years and was Vice-President of her freshman and sophmore classes.  She was also voted Miss Freshman, Miss Sophmore, and Miss Junior while at EHS.  This year, she was voted Football Homecoming Queen.

Last year, she won various State titles in the media broadcasting program.  She misses that this year because she is attending ECTC as a member of the SEEK program.  Her GPA at the college level is a 3.7 and since she isn’t taking a math class this semester, hopes to have a 4.0.  Halle travels to Louisville three times a week for club soccer, works at Etown Swim and Fitness Center, and babysits.  She has been offered a full scholarship to play Division I soccer at Murray State University and an 80% scholarship to play soccer at Lindsey Wilson so she is currently deciding where she will be attending college.

T.K. STONE MIDDLE SCHOOL                                                                 COLLIN FULKERSON

Celeste Lawson, Collin’s Science Teacher had this to say about Collin.  Collin impresses me as one of those well-rounded students who has everything going for him.  Collin is an A plus student.  You can always count on hiim to do his best on whatever is assigned.  He is polite and attentive in class and often contributes to the class discussion.  He is just one of those students that every teacher loves to have in their classroom.  Besides academics, Collin is involved in many athletic activities at the middle school.  He makes me proud that he can represent T.K. Stone in so many facets and represent us very well.

HELMWOOD HEIGHTS ELEMENTARY SCHOOL                                       KRISTEN SWINEY

Kristen Swiney is a second grade student in Mrs. Watts’ class, but she is much more than just a mere student.  Kristen exemplifies what it means to have Panther Pride and her class is very proud she was chosen as the student of the month.  Here are a few insights they wanted to share about her character. 

Kristen is considerate of others.  She is kind and is willing to help others solve their problems.  When playing games, Kristen is fair and often lets others choose the game.  She always wants everyone to feel like a winner whether they are or not. 

Kristen has a friendly personality.  She often tells jokes to make people laugh.  Kristen has a good sense of humor.  She is complimentary and always tries to make everyone fell like they belong. 

Kristen is a hard worker.  She is smart and listens in class.  Kristen is very creative coming up with many new ways to look at things.  She also shows responsibility by completing her work on time and always doing her best. 

As a teacher, Mrs. Watts agrees with her student as to Kristen’s excellent character.  She feels Kristen is a constant role model for other students by putting forth a positive attitude everyday and always following the Guidelines for Success.  Mrs. Watts says, “Kristen is a pleasure to work with each day.  She makes learning fun for herself and others.  Kristen’s warm smile and love of learning help make the classroom a wonderful learning environment.  I feel very fortunate to have her as a member of our classroom.” 

Kristen is 7 years old.  She lives with her sister, mom and dad.  Kristen enjoys many activities such as designing clothes, playing games, and sports like soccer and basketball.  Her favorite place to visit is her grandma’s and papaw’s house.  She has a pet dog named Molly, a cat named Sparkles and a chinchilla named Courtney. 

We want to thank and congratulate Kristen for being such a great role model for the students and staff at Helmwood Heights Elementary School.

Written by Mrs. Watts’ class and Mrs. Watts 

MORNINGSIDE ELEMENTARY SCHOOL                                                    ANDREW HELTON 

Andrew Helton is a 3^rd grade student in Mrs. Dianna Jo Crawford’s homeroom class.  Andrew is a very smart, kind, and responsible student.  He workd diligently each and every day to do his best on all classroom and homework assignments and is a fast learner.  While he is a very quiet young man, he is a true leader – doing so by example.  He’s earned 100% of his Panther Points for following the school’s Guidelines for Success for both quarters this year.  Mrs. Crawford states that she never has to remind him of any school rules or procedures.  He’s the kind of student you can count on to do the right thing no matter where he is or what’s going on.  Simply put, Andrew is an all-around great kid. 

Additionally, Andrew loves to read – especially Big Nate books.  His favorite subject is Math and he also enjoys PE with Mr. Knight.  Andrew enjoys playing basketball and playing the Wii!  Morningside Elementary School is proud to recognize Andrew as its January Student of the Month.

 PANTER PLACE                                                                                       ALANDRE MURPHY 

Alandre is a third grade student attending Morningside Elementary.  This is his first year at Panther Place and from the beginning he has shown qualities deserving of a student of the month.  Each day he comes to Panther Place with a great attitude and desire to complete his homework and do a good job.  He works hard and is a very good student.  He is always very polite and respectful to staff and peers.  Alandre is always eager to participate in whatever class activity we plan, but he especially likes to draw pictures.  He also likes to meet new people and shows kind, consideration to any new student coming into the class.  Because of all these wonderful attributes, we are very proud to name him our student of the month.

Aaron scored a perfect 25 on all sections (Reading, Math, Science, English) of the EXPLORE test.  He was the only T.K. student to have this score.

Recognition of Members of the Elizabethtown Board of Education

      January has been designated as National School Board Recognition Month. 

      at this time Elizabethtown Board of Education members are recognized for

     their committment to the success of our students and the betterment of our community. 

Project Lead the Way is a rigorous, hands-on, project-based STEM (Science, Technology, Engineering, Mathematics) curriculum.  Potential benefits of implementing the program are to improve academics and college and career readiness and to enhance partnerships with area businesses and industries, both are components of our strategic plan.  This program will also engage, challenge, encourage, and educate students of diverse backgrounds assisting them all to become college and career ready - including students whose experience is in Sciences and Math.
We have two major sponsors who have agreed to partner with our district to assist in the implementation of this program.  LG & KU has committed to teacher and student computers and Dow Corning will donate $25,000 for the program.  We will not only benefit from the financial assistance but the expertise their employees can share in our classrooms.  The board of education will need to commit an additional $35,000 to assist in the start-up costs.

ELIZABETHTOWN HIGH SCHOOL                            

SITE BASED DECISION MAKING COUNCIL

SPECIAL SESSION

DECEMBER 7, 2011

I.       OPENING BUSINESS

A.  Call to Order/Roll Call: Steve Smallwood made the motion to call the Elizabethtown High School Site Based Decision Making Council meeting to order at 4:20 PM.  Members in attendance were Dawne Swank, Kyle Goodlett, Jon Parsons, Jerry Kauffeld, Tehmina Haider, and Nancy Hazle.  Karen Branham, EIS Assistant Superintendent for Student Learning, also attended this meeting.      

B. Agenda Adoption: Council reviewed the agenda.  ORDER 11-22 – Jon Parsons made a motion for the agenda to be accepted.  Dawne Swank seconded the motion.  Motion passed unanimously.

C. Minutes Adoption: The council reviewed the November 9, 2011 Special Session minutes.  ORDER 11-23 – Kyle Goodlett made a motion to accept the November 9, 2011 minutes.   Nancy Hazle seconded the motion. Motion passed unanimously.

D.  Public Comment: No comments were heard at this session.    

D.  Activity Budget: The Council reviewed the November financial report dated November 1-30, 2011, and the November budget dated November 1-30, 2011 submitted by Martha Moreman, EHS bookkeeper.  ORDER 11-24 – Kyle Goodlett made a motion to accept the November financial report and the November budget.  Dawne Swank seconded the motion.  Motion passed unanimously.  

1. STUDENT ACHIEVEMENT:
   1. Peer Tutoring Program: Mr. Smallwood informed the Council that the peer tutoring program is going extremely well.  Our teacher members reported positive feedback from the students.  This program is done through our CCR period and is proving to be another advantage to having this time scheduled within our school day. 

1. OLD BUSINESS:
   1. Bylaws Review – Articles I and II – 2nd Reading: The council reviewed Bylaws Articles I and II.  Wording was changed in two areas to be consistent throughout the Articles.  Consensus was reached to accept this 2nd reading.  The Council will have a final reading of these articles for adoption at the January meeting.  
   2. Principal Selection Policy: 1st reading of this policy was undertaken by the Council.  Consensus was reached to accept this first reading.  The 2nd reading will be undertaken at the January meeting. 
   3. Drafting of Committee Policy – The Council discussed at length the scope of this policy.  Steve Smallwood suggested the Council form an ad hoc committee for the purpose of writing this policy.  ORDER 11-25 - Kyle Goodlett made a motion to table this issue until discussion can be further undertaken to determine how the Council wishes to proceed on this matter.  Dawne Swank seconded the motion.  Motion passed unanimously.

1. NEW BUSINESS:
   1. Revision of Board Policy on Grading 08.221:  Steve Smallwood introduced Karen Branham who discussed the need for the Board of Education to revise the Grading Policy.  Revision of the Board policy leads to the need for EHS to revise our grading policy.  The major concern is that our current policy does not address semester exams and end-of-course assessments.  Also of concern is the multiplier currently in place for AP and Honors courses.  Kyle Goodlett asked that we consult with the AP and Honors teachers to get their feeling on the multiplier before making changes to the policy in regards to this.  Ms. Branham will return for the January meeting for further discussion of the grading policy. 
   2. Discussion and Development of SBDM Policy to address Final Exams and End of Course Assessments:  Ms. Branham gave the Council information that will aid in the writing of this policy.  She emphasized several key points to consider when writing the policy. 

1.  The policy should support current practices, but this is the perfect time to             ask if there is anything we wish to change.  As an example – do we wish to keep or discard our current practice of awarding final exam exemptions?

2.  Are there other issues that need to be changed such as things that are        addressed in the student handbook that are not necessarily written as policy?

3.  The EHS policy must not contradict Board Policy.

4.  We must keep in mind KDE End of Course Assessment raw data scores and   how we apply this for our grading scale.  We have to address how the raw    score gets translated into a semester grade and how the letter grade will be    transferred into a percentage value.  

1. SBDM Committee Minutes: The Council reviewed the Parent Committee minutes from 09/21/11 and 11/09/11 as well as the Assessment Committee minutes from 11/10/11. 

1. PERSONNEL:

A.  Guidance Secretary Position:  Steve Smallwood informed the Council that Carolyn Brawner, Guidance Office Secretary, is retiring effective December 31, 2011.  He commended Mrs. Brawner on her 30 plus years of service to EHS and our school district.  Mr. Smallwood recommended Mrs. Sammie Franklin be hired for the Guidance Secretary position.  The Council unanimously approved.

B.  Library Assistant:  Steve Smallwood informed the Council that with the approval of Mrs. Franklin’s hiring as Guidance Secretary, her current position as Library Assistant therefore becomes vacant.  Applications will be accepted and he hopes to have someone hired in order to start on January 3, 2012, when we return from Christmas Break.

C.  Assistant Baseball Coaches: Mr. Smallwood informed the Council that Donny Swift, Lucas White, and Ryan Lutz have been hired as assistant baseball coaches.

1. NEXT MEETING DATE: The next SBDM Council meeting will be a Regular Session meeting scheduled for Wednesday, January 4, 2012 at 4:15 PM in the EHS library. 

1. ADJOURNMENT: ORDER 11-26 – Kyle Goodlett made the motion for the council to adjourn at 6:32 PM. Jon Parsons seconded the motion. Motion passed unanimously. 

Respectfully submitted,

Samra Franklin, Recording Secretary

    ELIZABETHTOWN HIGH SCHOOL                                  

SITE BASED DECISION MAKING COUNCIL

SPECIAL SESSION

DECEMBER 20, 2011

I.       OPENING BUSINESS

A.  Call to Order/Roll Call: Steve Smallwood made the motion to call the Elizabethtown High School Site Based Decision Making Council meeting to order at 3:06 PM.  Members in attendance were Dawne Swank, Kyle Goodlett, Jon Parsons, Tehmina Haider and Nancy Hazle.  This Special Session was called in order to approve hiring for two positions. 

B. Agenda Adoption: Council reviewed the agenda.  ORDER 12-27 – Kyle Goodlett made a motion for the agenda to be accepted.  Jon Parsons seconded the motion.  Motion passed unanimously.

1. OLD BUSINESS: N/A

1. NEW BUSINESS: N/A

1. PERSONNEL:

A.  Librarian Assistant Position:  Steve Smallwood informed the Council that he was recommending Kim Hartlage for the position of library assistant.  The council unanimously approved.

B. 3^rd Shift Custodian:  Steve Smallwood informed the Council that he was recommending Brian Stellpflug for the 3^rd shift custodian position.  The council unanimously approved.

1. ADJOURNMENT: ORDER 11-28 – Kyle Goodlett made the motion for the council to adjourn at 3:11 PM. Nancy Hazle seconded the motion. Motion passed unanimously. 

Respectfully submitted,

Samra Franklin, Recording Secretary

TK Stone Middle School

Site Based Decision Making Council

December 13, 2011

The meeting was called to order at 5:00 by Mrs. Mather, chairperson, with these additional members present:  Derisa Hindle, David Grossman, Thad Elmore, and Susan Gattis

All three Program Review Committee Chairs presented the council with an update on where we stand on the Curriculum and Instruction portion of the Program Reviews.  The committees felt that we score primarily in the proficient/distinguished range on all three program reviews.  They recommended a few changes that would move us clearly into the distinguished area.

With regards to student achievement, Mrs. Mather presented the council with analyses of KCCT scores from last year by department along with each department’s commitment for growth and improvement.  Additionally, the newest Scantron scores will be used to review placement in intervention classes at TK.  Students may be moved into or out of these classes based on their most recent Scantron scores.

The minutes from the November meeting were read and approved per a motion by Thad Elmore, second by Derisa Hindle.  Motion carried.

The November financial statement was read and approved, subject to audit, per a motion by David Grossman with a second from Susan Gattis.  Motion Carried. 

The council reviewed the following policies with no changes:  Classroom Instruction, Committees, and Consultation.

Mrs. Mather informed the committee that TK had received approximately $6,800 in additional funds based on higher enrollment and a fully-funded SEEK model.  She recommended that this money be  added to contingency with some of it being used to purchase resources for science, social studies, and language arts.  Derisa Hindle made a motion to accept this recommendation and place the money in Contingency.  David Grossman offered a second.  Motion carried.

The meeting was adjourned by mutual consent.

HELMWOOD HEIGHTS ELEMENTARY

SITE BASED COUNCIL MEETING

December 5, 2011

(draft)

Members Present:         Michelle Hart, Leah Gardner, Debbie Metcalf, Saima Rabbani

1. Call to Order.  The meeting was called to order by chairperson Michelle Hart at 3:19p.m.
2. Approval of Agenda.  On a motion/second by Debbie Metcalf/Leah Gardner, the agenda was approved.
3. Approval of November Minutes.  On a motion/second by Leah Gardner/Saima Rabbani, the November minutes were approved.
4. Receipt of Board Minutes and FRYSC Minutes.  Ms. Hart noted receipt of FRYSC minutes from the October 18^th meeting.
5. Public Comment – Lisa Haycraft, media specialist, presented her request to the Council to continue to fund an additional hour for the library assistant.  This would continue her hours from five to six per day, as they have been since school started this year.  Ms. Haycraft shared with the Council that the library assistant will be a great help to her when school begins after the holiday, because of the move out of the library and traveling to classrooms to teach.
6. Good News Report
   1. Good News.  Ms. Hart shared the following good news.

• The Lexia Reading program was purchased, and training on how to use the program will be held tomorrow for all teachers.

1. Renovation Update.  Ms. Hart shared the following renovation news.

• Moving is almost complete into Phase 3 classrooms.  Edwards and Duff are finished and having classes in the new room.  Kuhn is unpacking tonight.  Vickery is moving tonight, with a sub in the library tomorrow.  Turner is moving Wednesday night with a sub in the library on Thursday.  Valentine will move Thursday night with a sub in the library on Friday.  The library will close on the 15th and move the last two days of school before break.
• The office could possibly move over Christmas break.

1. Assessing Student Achievement

• Scantron.  Scantron testing will be held in January, though the location hasn’t been set.  Wireless access may be completed over the holiday break, so this could provide an opportunity to test more students at one time.

1. Planning
   1. Monthly Policy Review:  Second Reading - Instructional Materials, Supplies, Equipment, and Textbooks (5.01).  On a motion/second by Leah Gardner/Debbie Metcalf, the amended policy was adopted.
   2. Monthly Policy Review:  Second Reading - Student Support Services (6.01).  On a motion/second by Leah Gardner/Debbie Metcalf, the amended policy was adopted.
   3. Monthly Policy Review:  Second Reading - Student Support Services – Title I Parent Involvement (6.02).  After reviewing the current policy a second time, no changes were recommended.

Policies 8.01, 8.02, 8.03, 9.01, 10.01, and 11.01 were reviewed at this meeting.

1. Monthly Policy Review:  First Reading – Determination of Curriculum (8.01).  After reviewing the current policy, no changes were recommended.
2. Monthly Policy Review:  First Reading – Writing Policy (8.02).  After reviewing the current policy, the Council noted that this policy was adopted in March 2011 and no updates are needed.
3. Monthly Policy Review:  First Reading – Program Review Policy (8.03).  After reviewing the current policy, the Council noted that this policy was adopted in August 2011 and no updates are needed.
4. Monthly Policy Review:  First Reading – Assignment of Staff Time (9.01).  After reviewing the current policy, no changes were recommended.
5. Monthly Policy Review:  First Reading – Assignment of Students to Classes and Programs within the School (10.01).  After reviewing the policy binder, the Council found that this policy had been misplaced and not included in the policy reference index.  Originally numbered 10.01, the Council recommended keeping this policy as 10.01 and re-numbering the parent request policy to 10.02.  The Council recommended the following changes to the policy.
   1. Add the following language to the current policy: “The Committee shall base recommendations for assignment on, in priority order:”
   2. Renumber the list to the following:
      1. “An assignment of students to classes and programs that best meet their needs.”
      2. “A review of student needs and interests.”
      3. Revise to “Maintenance of state guidelines for class cap sizes (unless otherwise approved by SBDM) and also ensuring heterogeneous grouping.”
      4. “Maintain a file on each child’s need for special services, etc. that may impact student/class assignment.”
      5. Add “Review of parent requests.”
      6. Monthly Policy Review:  First Reading – Parent Requests (10.02).  After reviewing the current policy, the Council voted to amend the language as the following.
         1. Revise the following language to the current policy: “Placement will be made based on the requirements of SBDM Policy 10.02.”
         2. Monthly Policy Review:  First Reading – Determination of School Schedule (11.01).  After reviewing the current policy, the Council voted to amend the language as the following.
            1. Revise the following language to the current policy: “The principal will present the proposed schedule to the Council by the first Council meeting in July of each school year.”
            2. Program Review.  Meetings for each of the first two Program Review committees have been held or scheduled.  Both the Curriculum/Instruction and Formative and Summative Assessment committees will present to the Council at the January meeting.
            3. Budget
               1. Section 6.  An updated copy of the budget for 2011-12 was distributed to each member and reviewed as a group.  The Council discussed Ms. Haycraft’s request for the continuation of the library assistant’s hours at six hours per day.  On a motion/second by Leah Gardner/Saima Rabbani, the Council approved the request and will allocate the funds out of Contingency. 
               2. Title I.  A copy of the Title I budget for 2011-12 was distributed to each member and reviewed as a group.  Funds have been budgeted to pay for professional development this year.  Funds budgeted for Parent Involvement will be used to purchase supplies for Family Night, which is scheduled on December 8^th at 6pm.  Title funds have also been used to purchase the Lexia Reading program and materials from Fountas and Pennell.  Ms. Hart noted to the Council that the two biggest expenditures from Title I funds are reading programs.
               3. Committees – Receipt of Minutes. 
                  1. Discipline Committee.  Ms. Hart distributed a copy of the Discipline Committee’s meeting minutes for Council members to review and keep.
                  2. New Business. 
                     1. There was no new business.
                     2. Meeting Adjourned.  On a motion/second by Debbie Metcalf/Leah Gardner, the meeting was adjourned at 4:10 p.m.  The next meeting will be January 9 at 3:15p.m.

Morningside Elementary School

SBDM Minutes

December 12, 2011

Meeting was called to order at 3:33 p.m.                                   .

Members present were Kelli Bush, Karla Buckingham, Mary Ann Ball, Carole Brown, and Karen Henson.

Council reviewed current agenda and minutes from November 2011.  Carole Brown made a motion to approve the minutes; seconded by Karla Buckingham.  All were in consensus.

Kelli Bush shared her Principal’s report with council members including the following:

--Our current enrollment is 565.

--Lead Teacher Differentiation Training took place two weeks ago.  The training was divided into half day sessions.  K-2 teachers attended one session and 3-5 teachers attended another session.  There are three more sessions to come in the spring.  The Lead Teachers will share this information with the rest of the faculty in the future.

--The scheduled and unscheduled visits for the Excel nominee, Wesley Rogers, have been completed.  Interviews will take place in January.

--Colonel Jenkins, the Garrison Commander at Fort Knox, toured Morningside and other schools in our district on November 30^th.  We provided data to the Colonel in reference to our military families.

--We received an attendance rate of 96.33% this past month.  This was the highest attendance rate in the district.

--A distinguished luncheon was held last Friday for the current 4^th and 5^th grade students that had all distinguished testing scores for last year.  We had 27 students in participation.  A group picture will be featured on the website and in the local newspaper.

Kelli Bush did not have any Committee Reports to present to Council. 

Kelli Bush presented to Council the year to date budget for Section 6 and General Fund for their review. Kelli Bush advised Council that we received at total of $7,143.00 in additional funding for September allocations. Council discussed options for the use of these funds.  Council decided to disperse $3000.00 towards online subscriptions, $1500.00 towards office supplies, and the remaining $2643.00 will go into our contingency fund.  Mary Ann Ball made a motion to approve; Karen Henson seconded.  All were in consensus.

Kelli Bush advised Council that the new accountability model begins with the Spring 2012 Assessments.  Mrs. Bush explained that the model is based on three categories:  30% student Achievement, 30% Reduction in Gap, and 40^% Individual Student Growth.  Our testing scores from Spring 2011 were plugged into the model and the percentages were as follows:  28.2 out of 30 for Achievement, 18.7 out of 30 for Gap Reduction, and 29.6 out of 40 for Individual Student Growth.  Our total score was 76.5 out of 100.  Our percentile rank was 79 which is Proficient. 

Kelli Bush discussed the current Dress Code Policy with Council.  Council talked about how to effectively address this issue and whether the policy should be changed and included in instructional discipline as well.  Council would like to survey the faculty to get feedback on what components of the current policy that they believe are important and suggestions for enforcing it.   Council will review a sample teacher survey in January and then present it for completion to the faculty at a January faculty meeting in order to gain teacher feedback.  

Closing Business:

Council discussed January agenda items.  The next regular meeting will be January 17, 2012 at 3:30 p.m.

Carole Brown made a motion to adjourn; Karla Buckingham seconded and all were in agreement.  Meeting adjourned at 4:24 p.m.

_____________________________________________      ________________________

Kelli Bush                                                                                 Date

___________________________________________          ________________________

Karen Henson                                                                          Date

• SBDM Minutes

Action on December 19, 2011 Regular Board of Education Meeting

• December 19, 2011 Meeting Minutes

Mr. Jeff Wells, with Alliance corporation will give an update on the Helmwood Heights Renovation and Panther Academy Construction Projects

Mr. Bob Kelly, with Studio LLC will give an update on the Elizabethtown High School Roof Replacement Project

Mr. Bob Kelly, Project Manager with Studio LC Architects, LLC will provide (attached) Change Order Request

• Change Order 12

Approve/Accept the Consent Agenda Items:

1.  The District's School Nutrition and Physical Activity Report
2.  The Submission of a Grant Applicataion for the Panther Place After-School Program
3.  The Submission of the School District Assurance Certification for the Family Resource and Yourh Services Centers
4.  The Regular Meeting Dates for the Elizabethtown Board of Education for 2012 and     January  2013
5.  Additional Fund Raising Request
6.  Field Trip Request
7.  The One-Year Contract with TalentEd Recruit and Hire

KRS 158.856 requires the District Nutrition Services Coordinator to annually assess the nutrition environment within the district and report the results to parents, board members and school councils.  Further, this state regulation requires a review of the physical activity environment and recommendations to improve both areas.  The local board of education is also required to "seek public comments during a publicly advertised special meeting or at the next regularly scheduled board meeting  following the release of the nutrition and physical activity reports...by January 31 of each year, the local boards of education shall hold an advertised public forum to present a plan to improve school nutrition and physical activities in the school district."

Ms. Susan Klingensmith, Nutrition Services Coordinator, has provided a memo and a copy of the proposed 2012 Nutrition and Physical Activity Report Card (improvement plan enclosed within the report card).  The report card will be posted on our district web site.

• 2012 Nutrition Report Card
• School Nutrition and Physical Activity Report

The past seven years our district applied for and was awarded grants in amounts of $20,000 to $38,000 offered through our local United Way agency to be utilized toward the expansion of services associated with the Panther Place After School Program.
Mrs. Karen Skees and Mrs. Vicki Seabolt are requesting authorization to apply for this same grant for the 2012 calendar year in the amount of $42,000($38,000 was awarded for the 2011 calendar year).  Note:  United Way funds are distributed by calendar year rather than fiscal year.

• 2012 United Way Grant Application

Mrs. Pam Haire, Director of the district's Family Resource and Youth Center, has provided information pertaining to the School District Assurance Certification Program Plan FYs 13-14. 

• FRYSC District Assurance Cert.
• Grant Board Packet

Board Policy 01.42 requires the Board of Education to approve in January of each year the dates for the regular meetings of the Board to be conducted during the new year.  The following are scheduled meeting dates for February 2012-January 2013:
February 21, 2012 (Tuesday)
  March 19, 2012                 
April 16, 2012                   
May 21, 2012  
June 18, 2012
July 16, 2012
August 20, 2012
September 17, 2012
October 15, 2012
November 19, 2012
December 17, 2012
January 22, 2013(Tuesday)









All meeting begin at 7:00 p.m. at the Elizabethtown Independent Schools' Central Office (unless notified differently).

Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, the District schools submitted their fundraising requests at the August 15, 2011 board meeting.  Said requests were approved at that time/date.

At this time, Elizabethtown High School is seeking approval for additional requests.  The Superintendent has reviewed the additional requests (attached) and is submitting this for board approval.  EHS Track and Field Brax Spirit Cups Sale.

• Track and Field Brax Spirit Cups Fund Raising Request

Attached is a request from Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:
1)  Elizabethtown High School Band to travel to St. Leon, Indiana on February 4, 2012 to participate in a band competition.

• Field Trip Requests

Memorandum for the Elizabethtown Independent Schools Board of Education
From:   Cora Wood
            Director of Personnel

Date:   January 9, 2012 

Subject: Approve One-Year Contract with TalentEd Recruit and Hire 

I would like to recommend that the district secure a one-year contract with Netchemia’s TalentEd Recruit and Hire.  Although we will continue to carry the REAP recruitment and management system for one more year, we would like to transition to a new software program for recruiting applicants for vacancies in our district.  We were able to secure the software program at a very reasonable fee ($1775 for the first year and approximately $1400 per year thereafter), and the TalentEd program offers benefits to the district that aren’t currently available through REAP.  Among the benefits, the major ones are as follows:

• Opportunity to secure references electronically rather than manually.  This is a savings in man-hours for the district.  More importantly, it provides data on applicants that administrators would like to view early on in the preliminary process of determining which applicants to interview.
• This software program interfaces with MUNIS.  Other districts in Kentucky that have transitioned to TalentEd Recruit and Hire have noted that this is very beneficial to those staff members working with payroll and benefits.

Should you approve the contract with Talent Ed Recruit and Hire, administrators would be trained on the new system in June, with full-implementation to begin on July 1.  In the meantime, I would collaborate with the software company to design the reference form, customize other features for our district, and prepare to provide training to administrators. 

If we find this software program as beneficial as anticipated, we may want to consider purchasing some of the company’s data analysis elements that accompany the recruiting software.  That would be a decision for the future, however.  At this time, I’m only recommending the purchase of a one-year contract to recruit applicants and manage their applications.

Mrs. Susan Klingensmith, Nutrition Services Coordinator, is requesting to reassign two of her twenty-four positions: from worker positions to management positions.  With the opening of the Panther Academy she will need a Nutrition Services Manager (8 hours per day) and a Nutrition Services Assistant Manager (7 hours per day), effective January 23, 2012. 

This request does not require approving additional employees for the Nutrition Services Program.  In October 2009 and December 2010, the Board approved the addition of four workers in preparation for the opening of the Panther Academy.  Since that time, Mrs. Klingensmith has hired predominantly substitute workers to fill any vacancies.  While serving as a substitute worker, the employees receive training in nutrition services, and Mrs. Klingensmith has an opportunity to determine which of them would be best-suited for full-time employment with the district. 

If these reassignments are approved, Ms. Wood will post the vacancies in accordance with district policy.  However, Mrs. Klingensmith plans to fill the management positions with employees currently working in our Nutrition Services Program.  Any vacancies created by the two promotions will be posted and filled according to district policy as well.  The reassignments will not affect the total number of Nutrition Services Team Members, and the funding for the positions comes from the Nutrition Services Budget.

Current Nutrition Services Staffing:

24 employees approved district-wide:

• EHS – 8 positions (1 is vacant at this time; a substitute is doing the work)
• MES – 8 positions
• HH – 5 positions
• Panther Academy – 3 positions (It’s requested that you approve two of these as management positions: one manager and one assistant manager.)

RBS Design Group is familiar with our district and facilities.  They are currently serving our district as the architectural firm for the Helmwood Heights and Panther Academy projects and we have established a very positive working relationship.  Their experience with both large and small renovation projects is invaluable for this scope of work.

The 5253 Design Group and Mr. Chris Cottongim is very familiar with this project.  His experiences with this project dates back to 2006 when he began drafting a campus master plan, including a football stadium on the Elizabethtown High School site.  The board has since worked with Mr. Cottongim over the last several months in preparation, completion, and approval of a BG-1 for this facility.  Chris comes with  outstanding recommendations from Mr. Roger Drake, Vice-President of Lindsey Wilson College, and Mr. Ed Poppe, Director of Planning and Development in Elizabethtown.  Chris has been the architect for many different projects at Lindsey Wilson College including the Health and Wellness Center, Football Field House, South Hall Residential Center, Hodge Center, and a Physical Plant Building.  He has led over $39 million worth of projects on that campus.  Chris has also received high marks locally with his involvement at the Elizabethtown Police Station and the present construction of The Field of Dreams Park.

Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, REconciliation REgister, Vender List and Special Construction Accounts.

• Balance Sheet
• Cash Flow 2011
• check reconciliation
• fin. report
• monthly report
• Payments from Special Accounts
• vendor list

Below are personnel actions taken since the last meeting of the Board of Education: 

1.   Accepted the resignation and/or retirement of the following employees:

      Certified:

      District-Wide:

• Debbie Curry – Director of Special Programs (effective June 30, 2012)  

      Elizabethtown High School:

• Amanda King – Chemistry Teacher (effective May 25, 2012)  

      Classified: 

      Elizabethtown High School:

• Carol Slinker – Custodian (effective December 14, 2011)  

      Morningside Elementary School:

• Jim Langseth – Substitute After School Care Program Worker (effective December 17, 2011) 

      Extra Service Assignment: 

      Nothing to report. 

2.   Approved the employment of the following individuals, effective for the 2011-2012 school year: 

      Certified: 

      District-Wide:

• Samantha Bolton – Substitute Teacher, Emergency Certification until Rank III confirmed in January 2012, December 2011 graduate of Western Kentucky University with major in Elementary Education.
• Thomas Edwards – Substitute Teacher, Emergency Certification until Rank III confirmed in January 2012, December 2011 graduate of Western Kentucky University with major in Middle Grades Education (English Language Arts and Science).
• Melanie Kingery – Substitute Teacher, Emergency Certification, 105 credit hours from Western Kentucky University in public health.
• Sherry Shackelford – Substitute Teacher, Emergency Certification, BS in Organizational Leadership from Mid-Continent University in Mayfield, KY.
• Whitney Vaughn – Substitute Teacher, Emergency Certification until Rank III confirmed in January 2012, December 2011 graduate of Campbellsville University with major in Elementary Education.  

      T. K. Stone Middle:

• Catherine Reynolds – English Language Arts Teacher (effective December 19, 2011) 

      Classified: 

      Elizabethtown High School:

• Kim Hartlage – Library Aide (effective January 3, 2012)
• Bryan Stellpflug – Custodian (effective January 3, 2012)  

      Helmwood Heights Elementary School:

• Susie Donahue – Cafeteria Monitor (effective January 3, 2012) 

      Morningside Elementary School:

• Kendra Walker – Substitute After School Care Program Worker (effective January 3, 2012)  

      Extra Service Assignment: 

      Elizabethtown High School:

• Ryan Lutz – Assistant Baseball Coach
• Donald Swift – Assistant Baseball Coach
• Lucas White – Assistant Baseball Coach  

3.  Approved the following individuals for Level I Volunteer status for their respective schools/programs, effective for the 2011-2012 school year: 

      Elizabethtown High School:

• Amy Jean Eichorn – Swim Team  

      T. K. Stone Middle School:

• Susan Gattis – SBDM Council Member
• Tonya Jacobs – Band Program
• Cynthia Najdawi – Kentucky Youth Assembly  

      Morningside Elementary School:

• Mary Ann Ball – SBDM Council Member  

4.  Approved the following leave requests as submitted by the following employees:

      Nothing to Report

The school calendar committee convened and developed two proposed calendars which were voted on by the faculty and staff of Elizabethtown Independent Schools.  Calendar Option A received the most votes by the staff with Option B receiving 14 votes.  Both Calendar Options are attached for review. 

The 2012-2-13 Calendar Committee members are Jill Valentine, Lori Larkin, Lisa Mudd, Steve Smallwood, and Christy Parsons

• 2012-2013 Calendar Option B.
• 2012-2013 Option A
• 2012-2013 School Calendar
• 2012-2013 Shortened School Days