DISTRICT MISSION STATEMENT

 “Tradition of Excellence:  High Standards, Each Student, Every Day.”

" I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.":

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approvl of the agenda, any board member may, by request, cause any item on the consent agenda to be removed and placed on the action agenda or any item on the regular agenda be placed on the action agenda.

CHARACTER EDUCATION WORD OF THE MONTH

TOLERANCE

Tolerance is the ability to put up with something harmful or unpleasant. 

Tolerance is sympathy for or acceptance of feelings, habits, or beliefs that are different for one’s own.

1. Students of the Month:

Elizabethtown High School                                                 Brice Taylor

Brice is a senior at EHS and a member of the varsity baseball team.  He always has a smile on his face and positive word to share.  Brice is Mr. Mooney’s teacher’s aid 4^th period, and he had this to share about Brice, “He is always very helpful and extremely conscientious.  I remember the first task I gave him was checking off forms and paperwork turned in at the beginning of the school year and watching him double check the papers against the check list.  I immediately could tell that he cared about doing the little things right.  He has followed through in the same manner with everything I have asked him with throughtout the year.  I know this will sound corny but Brice is a great teacher’s aid and a great young citizen and community member.” 
And Mr. Petersen, Brice’s Technology concepts teacher comments, “Brice is a great young man.  He excels in the classroom and on the athletic field.  He is very personable and dependable.  He is that way because that is what his parents expect of him and his sister.  He is the kind of young man that any man with a daughter would want for a son-in-law.”

T.K. Stone Middle School                                                            Michaela Brangers

When I think of hardworking, cooperative, and role model I think of Michaela Brangers.  Michaela is very contentious about school work, friendship, and really anything that she does.  You can always count on Michaela to be on time with assignments, projects or readings.  Michaela is always willing to assist other students when they do not understand a topic or problem and is always willing to help out any way possible.  I believe that being student of the month entails being a role model for your classmates but also for other grades at TK Stone.  Michaela is this for the 6^th and 7^th graders at TK.  I feel very fortunate to have Michaela in class not once but twice this year, and feel that she is a very honorning recipient for the student of the month.  Congratulations Michaela and keep up the hard work.                                         Written by Mr. Elmore

Helmwood Heights Elementary School                                   Addison Williams

Addison Williams is a third grade student in Ms. Lyman's class.  She is just one of those students who you can't help but admire.  Not only did she have to transfer to a new school this year, she did it so well that her classmates view her as a role model.  She is full of energy, creativity, motivation, and a whole lot of sweetness.

 It is hard to tell what Addison's favorite subject is in school as she excels in all areas.  Although she says she likes reading best, she is just as comfortable solving a word problem in math as she is analyzing a character in one of her reading books.  But just to prove how well rounded she is, her talents as a writer and artist are proven daily in her school work. 

 Addison's talents are definitely not limited to the classroom.  She loves participating in church activities and is currently rehearsing for an upcoming play.  She also really enjoys taking both ballet and violin lessons which she has done for several years.

 Addison loves spending time with her friends and family.  She has a younger brother Jake and a younger sister Anna.  What she loves best about her family is that they are both fun and funny.  According to Addison she gets her sense of humor from her dad.  She loves to eat at Red Lobster where she especially like the scallops.  Her idea of a great afternoon is to play outside with her neighborhood friends.

 Ms. Lyman feels very lucky to be Addison's teacher this year.  She is one of those unforgettable students who she knows will go on to do great things.

Morningside Elementary School                                                      Kylie McKinney

Kylie McKinney is a first grade student at Morningside Elementary School in Mrs. Helm's class.  She is a new student to MES this year.   However, that has not prevented Kylie from becoming a leader in her classroom.  She has the best attitude and always goes above and beyond what is asked of her.  She is eager to help others - both teachers and classmates.  Kylie never complains and is a top knotch student who excels in all academic areas. She follows the school's guidelines for success each and every day in every thing she does.  Kylie is certainly a worthy ambassador for MES         

Panther Place                                                                                    Kaitlyn VanTassel

Kaitlyn is a fourth grade student attending Helmwood Heights.  This is her second year at Panther Place and we are enjoying her very much.  She is always kind and respectful to all our staff as well as to her peers.  She impresses us with her careful decision making, thinking through all options.  Academics are very important to Kaitlyn and she is very conscientious, putting 110% effort into her school work.  She realized very early this year that she was getting easily distracted in the classroom during homework time and she now chooses to go directly to her “quiet area” to complete her homework each day.  Kaitlyn enjoys art.  She approaches her art projects with the same careful process and critiquing as her school work and the results are always beautiful.  She tells us she is interested in all kinds of art and does a wide variety of art activities at home as well.   Writing and reading are also a great enjoyment, but Kaitlyn said, the most important and enjoyable thing is time spent with her family.  They are very close and she loves spending time with them.  We are honored to name Kaitlyn as our student of the month.

    ELIZABETHTOWN HIGH SCHOOL                                 DRAFT

SITE BASED DECISION MAKING COUNCIL

SPECIAL SESSION

October 12, 2011

I.       OPENING BUSINESS

A.  Call to Order/Roll Call: Steve Smallwood made the motion to call the Elizabethtown High School Site Based Decision Making Council meeting to order at 4:23 PM.  Members in attendance were Dawne Swank, Kyle Goodlett, Jon Parsons, Jerry Kauffeld, Tehmina Haider, and Nancy Hazle.  BJ Henry was also in attendance.   This Special Session was called because fall break fell within the week of the regularly scheduled SBDM meeting date.   

B. Agenda Adoption: Council reviewed the agenda.  ORDER 11-14 – Dawne Swank made a motion for the agenda to be accepted.  Nancy Hazle seconded the motion.  Motion passed unanimously.

C. Minutes Adoption: The council reviewed the September 7, 2011 Regular Session minutes.  ORDER 11-15 – Tehmina Haider made a motion to accept the September 7, 2011 minutes.   Dawne Swank seconded the motion. Motion passed unanimously.

D.  Public Comment: No comments were heard at this session.    

D.  Activity Budget: Council reviewed the September financial report dated September 1, 2011 – September 30, 2011, and the September budget dated September 1, 2011 – September 30, 2011 submitted by Martha Moreman, EHS bookkeeper.  ORDER 11-16 – Jon Parsons made a motion to accept the August financial report and the August budget.  Kyle Goodlett seconded the motion.  Motion passed unanimously.  

1. STUDENT ACHIEVEMENT:
   1. National Merit Semi-Finalist:  Mr. Smallwood informed the Council that Elizabethtown High School has three (3) National Merit Semi-Finalists: Sarah Greenwell, Jacob Harrison, and Rebecca Hinkle.  The National Merit program awards 34 million dollars in scholarships each year to National Merit Finalists. 

1. OLD BUSINESS:
   1. SBDM Policy 2.05 – Adoption: The final reading of this policy was undertaken by the Council and concensus was reached to adopt this policy as read. 
   2. SBDM Policy 2.10 – 2nd Reading:  The 2nd reading of this policy was undertaken by the Council and concensus was reached to accept policy as read.  The Council will have a final reading of this policy for adoption at the November meeting.
   3. Bylaws Review – Articles I and II – 2nd Reading: The council reviewed Bylaws Articles I and II and concensus was reached to accept this 2nd reading.  The Council will have a final reading of these articles for adoption at the November meeting.  

1. NEW BUSINESS:
   1. KCCT Data Analysis: Steve Smallwood shared analysis of the KCCT test scores for EHS with the Council.  Overall EHS ranked 16th out of 230 high schools in the state of Kentucky.  BJ Henry discussed Reading scores, Kyle Goodlett social studies scores, Jon Parsons math scores, and Dawne Swank science scores.  Mr. Smallwood let the Council know that EHS has instituted several programs to help our students not meeting benchmarks and these programs include mentoring, check and connect, and reading and math intervention.  Mrs. Henry also informed the Council that Mrs. Butler is working on a peer tutoring program to be instituted within the next two weeks which will take place during the CCR period.     
   2. Red Ribbon Week: Mr. Smallwood reported that Red Ribbon week is the last week of October.  A speaker will be here on Friday, October 28th to talk to our students about the dangers of drugs and alcohol and a free lunch will be served that day.  Anti-drug and alcohol videos will be shown throughout the week as well.
   3. SBDM Committee Minutes:  The Council reviewed the SBDM Committee minutes for the CSIP and the Library Tech committees. 
   4. Local Planning Committee Reps:  Mr. Smallwood discussed the formation of the Local Planning Committee.  This committee was formed in order to plan the long-range direction of the the district in regards to facilities and facility plans.  Mr. Smallwood informed the Council that he will be the administrative representative, Mr. Doug Barnes is the Elizabethtown High School representative, and Don Tefft is the parent representative. 

1. PERSONNEL: NONE

1. NEXT MEETING DATE: The next SBDM Council meeting will be a Regular Session meeting scheduled for Wednesday, November 5, 2011 at 4:15 PM in the EHS library. 

1. ADJOURNMENT: ORDER 11-17 – Nancy Hazle made the motion for the council to adjourn at 5:59 PM. Dawne Swank seconded the motion. Motion passed unanimously. 

Respectfully submitted,

Samra Franklin, Recording Secretary

TK Stone Middle School

Site Based Decision Making Council

October 11, 2011

The meeting was called to order at 5:00 by Mrs. Mather, chairperson, with these additional members present:  Derisa Hindle, David Grossman, Bridgett Duncan, and Susan Gattis

Students from Ms. Bal’s classes presented the council with an overview of their recent projects that focused on Lincoln-Douglass Debates and Remembering 9/11

The minutes from the September meeting were read and approved per a motion by David Grossman, second by Derisa Hindle.  Motion carried.

The September financial statement was read and approved, subject to audit, per a motion by Derisa Hindle with a second from Susan Gattis.  Motion Carried. 

Mrs. Mather updated the council on the Pop-Tart project.  While the school didn’t quite reach its goal of 500 boxes, the students did a great job bringing in the Pop-Tarts.  Mr. Elmore’s 6^th period took a field trip to deliver the Pop-Tarts and to help pack backpacks.

The council reviewed the following policies with no changes:  Access to Blocked Websites, Athletic Program and Procedures, and Budget and Spending.

The council approved the formation of an after school Archery Program to be sponsored by Daniel Thorn with assistance from David Grossman and Steve Fulkerson per a motion by David Grossman with a second by Bridgett Duncan.  Motion carried.

Mrs. Mather gave the council a brief overview of test scores from the 2010-2011 school year.  The discussion of test scores will continue at the November meeting.

The meeting was adjourned by mutual consent.

HELMWOOD HEIGHTS ELEMENTARY

SITE BASED COUNCIL MEETING

October 17, 2011

(draft)

Members Present:        Michelle Hart, Leah Gardner, Carla Kuhn, Debbie Metcalf, Saima Rabbani, Bobby Trowbridge

1. Call to Order.  The meeting was called to order by chairperson Michelle Hart at 3:17p.m.
2. Approval of Agenda.  On a motion/second by Debbie Metcalf/Carla Kuhn, the agenda was approved.
3. Approval of September Minutes.  On a motion/second by Leah Gardner/Carla Kuhn, the September minutes were approved.
4. Receipt of Board Minutes and FRYSC Minutes.  There were no Board or FRYSC minutes.
5. Good News Report
   1. Renovation Update.  Ms. Hart shared the following news.

• Roofing started over the new office.  Some tile has also been done in Phase 3.  The classrooms in the primary wing will be moving into the Phase 3 rooms around November 3, and the office will be moving before Thanksgiving.  After the office is moved, the ramps at the third grade trailers will be angled to face the office entry.
• The ESS day waiver was approved, and Ms. Hart will be starting the hiring process for an ESS math coach for K – 2 soon.

1. Assessing Student Achievement

• Scantron Reports.  Ms. Hart and Ms. Kuhn attended Scantron training on Friday (Oct 14).  Ms. Hart will be sharing information with the teachers tomorrow on how to view Scantron reports.
• KCCT data.  Ms. Hart will share information with the staff at the Faculty meeting on Wednesday and with the Board of Education at the next board meeting.  Our scores went down as the following.
  • Reading = -5; Math = -8; Science = +5; Social Studies = +4, On Demand Writing = +3

Ms. Hart noted that the following will be implemented to improve our scores for the next year.

• 30 minute Reading and Math RTI (response to instruction)
• Assignment of each student for resource
• Students with disabilities in class for core content hour
• Focus on math instruction and a monthly PD with Ms. Hunt (math interventionist) at a faculty meeting

NOTE:  Spring testing will be done over new standards.

1. Planning
   1. Monthly Policy Review:  Second Reading – Staffing Consultation (7.01).  After reviewing the revised policy, the amended policy was approved with a motion/second by Leah Gardner/Bobby Trowbridge.
   2. Monthly Policy Review:  Second Reading – Principal Selection (7.02).  After reviewing the revised policy, the amended policy was approved with a motion/second by Debbie Metcalf/Carla Kuhn.
   3. Monthly Policy Review Note.  Ms. Hart stated that the Council will need to reorganize all of the policies to align with the KASC scoring rubric.  There are also various checklists in the KASC policy review kit that will assist the Council in reviewing the Council policies throughout the year.  Ms. Hart also suggested that the Council look into adding the policies to the HHES website after all revision is complete, so parents and visitors will have access.
   4. Program Review.  Ms. Hart has met with staff to go over the program review process.  She still needs a few parent volunteers on a few of the committees, so she will be contacting some parent volunteers to ask them to serve.
   5. Budget
      1. Section 6.  An updated copy of the budget for 2011-12 was distributed to each member and reviewed as a group.  The HHES enrollment is higher than expected, and an additional $4466 was allocated to the Section 6 budget.  This brings the total allocation for HHES to $59,150 for this year.  After a brief review of the Duplicating budget, Ms. Hart requested to move the additional monies into Duplicating.  On a motion/second by Leah Gardner/Saima Rabbani, this was approved.  Ms. Hart also stated that she will look into cork strips to hang outside of each classroom, once renovation is over, for teachers to use to display class work.
      2. Title I.  Our new Title I monies have not yet been announced.  With some of the remaining Title funds, Ms. Hart purchased Everyday Math materials.
      3. ARRA.  All of the ARRA monies have been spent. 
      4. Committees – Receipt of Minutes. 
         1. Technology Committee.  Ms. Hart distributed a copy of the Technology Committee’s long range plan for review.  The school has purchased five desktop computers to be added to the computer lab, once renovation is over.  Five laptops have also been purchased, along with six flat screen monitors.  Wireless for the entire building is coming soon.  The laptops that were previously set up in the library for Scantron testing have been loaned to the 3^rd grade, so students will have computer access in each of those classrooms.  There is also some discussion at the Board level about the computers in the Kindergarten classrooms and if they will go to the Pre-K Center. 
         2. New Business. 
            1. Hiring Consultation.  Ms. Hart entered into the minutes the attached notes from the hiring process for the part-time Reading Coach.  This position was filled by Melissa Kubisch, and she started on October 10.  For the new position of part-time Math Coach (from the approved ESS day waiver), Ms. Hart shared that the interview committee will be Ms. Gardner, Ms. Stinson, and herself.  This position will be 3 hrs/day, 4 days/week.  The specific hours will be 11:45am – 2:45pm Monday through Thursday, in order to service K – 2.  IAs will do progress monitoring on Fridays for the Math Coach to process on Monday and serve on Tuesday – Thursday.
            2. Meeting Adjourned.  On a motion/second by Debbie Metcalf/Bobby Trowbridge, the meeting was adjourned at 4:12 p.m.  The next meeting will be November 14 at 3:15p.m.

Morningside Elementary School

SBDM Minutes

October 17, 2011

Meeting was called to order at 3:27 p.m.                               .

Members present were Kelli Bush, Carole Brown, Karen Henson, Karla Buckingham, and Tabitha Kerr.  Guest present was Mike Selvitelle. 

Council reviewed current agenda and minutes from September 2011.  Karen Henson made a motion to approve the minutes; seconded by Carole Brown.  All were in consensus.

Mike Selvitelle informed the Council about the new KCCT Accountability Model and provided a slide show presentation.  He explained each component of the model to the Council.  It will take approximately three years for the entire system to be rolled out.  There are still many changes to come.  Council addressed Mr. Selvitelle with questions and concerns about the model.

Kelli Bush presented Council with KCCT results.  MES met 12 out of 12 of the NCLB goals.  Mrs. Bush discussed each of the content area results and charts with Council.  The faculty will be looking closely at this data at the next staff meeting and will work in small groups to analyze this information.

Kelli Bush shared her Principal’s report with council members including the following:

--Our current enrollment is 561.

-- The district recently gave all faculty, staff and parents a survey as part of the accreditation process.  ASSIST is currently compiling the results and will send to the district soon.

--Lifetouch took student pictures on September 27^th.

--Mrs. Bush will be meeting with all grade levels this Friday for Professional Learning.

--Our annual Fall Festival was held on September 29^th and was successful as always.  Our fall fundraiser began on September 30^th and will end this Thursday. 

--Report cards for the first nine weeks went home with students on October 14^th.

--Mrs. April Jackson took a staff photo on teacher work day that will be displayed in our front lobby.

--Mr. Grossman recently provided a presentation on “Moodle” to the Program Review Committee as part of our Program Review Training.

--The United Way Campaign started today.  Candace Payne and Jimmy Knight are our building representatives. 

--Career Day took place this last Friday and went very well.

Kelli Bush did not have any Committee Reports to provide to Council.

Kelli Bush presented to Council the year to date budget for Section 6 and General Fund for their review.

Kelli Bush presented Council with two options for the use of school space for the 2012-2013 school year.  Council discussed concerns for both options.  Mrs. Bush will present Option B to the faculty at the next staff meeting for their input.  The Council will revisit this at the next meeting to make a final decision.

Kelli Bush presented Council with the final draft of Policy 07.02, Selection of Principal.  Discussion took place about policy.  Karla Buckingham made a motion to approve policy, Carole Brown seconded.  All were in consensus.

Closing Business:

Council discussed November agenda items.  The next regular meeting will be November 21, 2011, at 3:30 p.m.

Karen Henson made a motion to adjourn; Karla Buckingham seconded and all were in agreement.  Meeting adjourned at 4:48 p.m.

_____________________________________________      ________________________

Kelli Bush                                                                               Date

___________________________________________          ________________________

Karen Henson                                                                         Date

Morningside Elementary School

SBDM Special Called Meeting

Minutes

October 20, 2011

Meeting was called to order at 3:33 p.m.                               .

Members present were Kelli Bush, Carole Brown, Karen Henson, Karla Buckingham and Mary Ann Ball. 

Council reviewed current agenda.  Carole Brown made a motion to approve the agenda; seconded by Karla Buckingham.  All were in consensus.

Kelli Bush advised Council that we will receive an allocation for a ½ time certified position.  Kelli Bush discussed the need for a math interventionist with Council.

Council asked Mrs. Bush if money could be used for an instructional assistant.  Mrs. Bush stated that it probably could not be used for that purpose since it is board allocated and is not coming from Title I funds.  Mrs. Bush also advised Council that this position would only be for the current school year.

Council discussed options for the position.  Mary Ann Ball made a motion to approve this position as a math interventionist; Carole Brown seconded.  All were in consensus.

Karla Buckingham made a motion to adjourn meeting; Karen Henson seconded.

Meeting was adjourned at 4:02 p.m.

_____________________________________________      ________________________

Kelli Bush                                                                               Date

___________________________________________          ________________________

Karen Henson                                                                         Date

Action on October 17, 2011 Regular Board of Education Meeting
Action on October 27, 2011 Special Board of Education Meeting

• 10-17 Meeting Minutes
• 10-27-11 Special Board Meeting Minutes

 Mr. Jeff Wells with Alliance Corporation will give an update on the Panther Academy and Helmwood Heights Renovation Projects.

Attached is a letter from Jeff Wells, Project Manager with Alliance Corporation, requesting approval of change orders #23-39 for the Helmwood Heights Renovation Project.

• Change Orders
• CO #23 HHES

Mr. Jeff Wells, Project Manager with Alliance is requesting approval of change orders # 29-31 for Panther Academy

Mr. Bob Kelly, with Studio LLC will give an update on the Elizabethtown High School Roof Replacement Project.

Mr. Bob Kelly, Project Manager with Studio LC Architects, LLC will provide (attached) Change Order requests.

• EHS Roof Change Order

Mr. Nate Huggins, Assistant Superintendent of Student and Support Services has submitted a letter (attached) to Mr. Greg Dunbar with the Kentucky Department of Education, requesting a waiver of the requirement that 1/3 of the surface be paved and 2/3 of the surface be turf (702 KAR 4:170, Part 2 b 3.3 – Minimum Pre-School Classroom Standards) for the outdoor play area at Panther Place.   KDE has requested board approval for the waiver of the requirement that 1/3 of the surface be paved and 2/3 of the surface be turf (702 KAR 4:170, Part 2 b3.3-Minimum Pre-School Classroom Standards). The outdoor play area for this facility is an enclosed courtyard that is scheduled to receive a poured rubber granule surface, as well as some concrete surface, per KDE guidelines.  The preschool staff is requesting that the concrete surface be omitted in lieu of the rubberized surface over the entire area, with the exception of the concrete stoops at the doors of the courtyard.  Their rationale is that the rubber surface still allows the use of wheeled toys and wheelchairs, while providing a safer surface for the small children.  Mr. Huggins has spoken with the architect regarding this change, and they could not see any reason for the change to have any adverse effect on the project and supports the change, provided the KDE agrees.  Once the waiver is approved by the board, the petition to substitute with the poured rubber granule surface for the entire play area should be approved by KDE.

• Greg Dunbar Waiver Letter

Attached is a proposal from Bluegrass Recreational Products, Inc. for playground equipment at Panther Academy.

• Playground Equipment Proposal

1.  Approve the District's FY12 Technology Unmet Needs
2.  Approve Field Trip Requests
3.  Approve EPAC Rentals
4.  Approve Fund Raising Requests
5.  Approval of Proposal to Provide Fiber Optic Network Service for Panther Academy January 1, 2012-June 30, 2012
6.  Approve School Board Member Credit Hour Certification for Localy Approved Hours

The Kentucky Board of Education and the School Facilities Construction Commission have approved the FY 12 technology unmet needs calculated for school districts.  Board approval of our FY12 technology unmet need is one of the steps required to secure our eligibility to receive FY12 KEYS Offer(s) of Assistance.

Upon board approval of the district’s tecnhology unmet need, along with receipt of the FY 11 Technology Activity Report (attached), the Kentucky Board of Education will inform the SFCC that our district is now eligible for an offer of assistance.

• KETS Unmet Need Report

Attached are field trip requests submitted by Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:

a)    Elizabethtown High School  Kentucky Youth Assembly students to travel to Louisville, KY to participate in the Kentucky Youth Association Conference,  December 4-6, 2011

b)    Elizabethtown High School Boys Basketball Team to travel to Lexington, KY to participate in the

Boys State Tournement, March 14-17, 2012 (contingent upon winning district and regional competition)

c)    Elizabethtown High School Kentucky United Nations Association students, to travel to Louisville, KY to participate in the KUNA State Conference, March 18-20, 2011

d)    Elizabethtown High School Tennis Team to travel to Lexington, KY to participate in the State Tennis Tournament, May 16-18, 2011 (contingent upon winning district and regional competition)

e)    Elizabethtown High School Foreign Language Students to travel to Spain for 8-10 days during the month of June 2012.

• Overnight Field Trip Requests

The following group(s) or individuals have requested approval for rental of the Elizabethtown Performing Arts Center.  They have submitted an application for usage and have met all requirements as outlined in Addendum to Board Policy 05.3.

We are requesting that they be granted approval to rent the facility as outlilned in their application(s).

ORGANIZATION                             EVENT                                  DATES

U.S. Postal Service                          Public Hearing                November 29, 2011

                                                     7:00p.m.-9:00 p.m.

St. James Elementary School       Spring Musical                  April 30-May 1, 2012

                                                           4/30  8:30-11:30 a.m.

                                                            5/1    8:30 - 11:30 a.m.

                                                                     6:30 -  8:00 p.m.

• EPAC Rental

Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, the District schools submitted their fundraising requests at the August 15, 2011 board meeting.  Said requests were approved at that time/date.

At this time, T.K. Stone Middle School Band is seeking approval for additional requests.  The Superintendent has reviewed the additional requests (attached) and is submitting this for board approval.  T.K. Stone Middle School Band to sell T-Shirts November 30, 2011 to December 15, 2011 to raise money for the Washington D.C. spring  trip.

• Fund Raising Request

In order for Panther Academy staff and students to have access to the district’s data network and phone system, fiber optic cable must be run from the Panther Academy to Elizabethtown High School (district hub site).  A request for proposal for this service was advertised in the News Enterprise on November 2, 2011.  Bid opening was on November 16, 2011, with only one bid submitted by Brandenburg Telephone Company (BBTEL).  BBTEL’s bid was for $11,364 for installation, and $300 for monthly recurring costs.  These costs will provide internet, network, phone and video access for all personnel in the Panther Academy building from January 1, 2012 to June 30, 2012.  For service beginning July 1, 2012, Panther Academy service will be included with the other five district buildings rebid for Universal Service Fund support (the district is at the end of a five year contract that has provided 70% discounts to phone and data service).  Funds for the installation costs of this service will come from the technology allocation of the PreK contstruction funds.  BBTEL has provided our district USF service for the past 4 ½ years, and has proven to be an outstanding partner.  They have provided quality service, and when needed their maintenance personnel are on-site within the hour.

The Kentucky School Board Association provides an opportunity for local members of boards of education to acquire in-service training hours through local trainings, conferences, etc.

At this time we are seeking approval for in-service credit hours for participation in the Improving Productivity in KY Schools and Districts Conference conducted in Louisville, KY November 10, 2011.

• Local Hours Form

The Student and Exchange Visitor System (SEVIS) is a web-based system for maintaining information on international nonimmigrant students and exchange visitors to the United States.  The Student and Exchange Visitor Program (SEVP) is a Department of Homeland Security (DHS) program that administers  SEVIS.  The Immigration and Nationality Act provides for the admission of different classes of nonimmigrant’s who are foreign nationals seeking temporary admission to the United States.  The purpose of the nonimmigrant’s intended stay in the United States determines his or her proper classification.  An F-1 nonimmigrant’s classification, are foreign students coming to the United States to pursue a full course of academic student in SEVP approved/certified schools.  The basic fee to apply for the SEVP certificatioin is $1,700, which is a one-time cost and covers the petition and $655 cost of the site visit must be paid for each additional school or campus.  This particular request is at Elizabethtown High School.  If the board agrees to the $1,700 fee we will get a temporary identification to access the I-17 form electronically.  The I-17 form must be signed off by the Superintendent and Board Chairperson and after submission we will be notified regarding the site visit.  The certification will be based upon the site visit.

Dr. Doug Olds with Communicare will make a presentation regarding the possible implementation of a clinical setting within our classrooms at Valley View.  The purpose of this partnership will be to provide an immediate, short/long-term placement for our elementary students who have been assessed with therapeutic needs that require additional support, service, and expertise.  The schools will identify the students and Communicare will assess the students.  The students will not be referred without being deemed a “medical necessity” which coincides with the assessment.

The Communicare program will have a maximum of 16 students on site at one time.  During the school day, ½ of the students will be with the teacher and the other ½ of the day the students will be with the therapist, rotating throughout the day.

Currently, no district in this area has such a program located in a school setting, which strengthens the power of this program.  Meade County has partnered with Communicare, however the students are bused to a clinical setting for educational and therapeutic services.  Other surrounding districts have had conversations with Communicare regarding such a program.  However, if approved this will become the pilot program in this are for a school-setting service.

Communicare will use Passport to fund the program.  Communicare recently offered to fund a full-time therapist, part-time therapist, two full-time aides, and a teacher.  The idea is to reduce the costs of residential treatment to this kind of therapeutic/educational setting. 

The purpose of this Contractual Partnership is to provide an immediate short/long-term placement of our elementary students who have been diagnosed with therapeutic needs that require additional support, service and expertise.  As a district, we are witnessing students who have therapeutic needs that far reach beyond the service and expertise of the classroom teacher.  Such a program will be truly aligned with the mission of this school district…Each Student…Every Day!

• Assessment Overview

• HH Data Overview
• MES Data Overview

School Improvement Plans and the District Improvement Plan are

created and/or revised each year after Assessment Data is released, and all School

Councils have jointly met with Board Members to determine the strengths and

weaknesses in student achievement.

Ms. Karen Branham, Assistant Superintendent for Student Learning, has been working

with the district’s principals and SBDM councils to determine areas of focus for NCLB

reading and math proficiency and beyond by 2014.

These plans for reaching proficiency are focused on priority needs, closing achievement

gaps between subgroups of students, and coordinating the funds that match these

priorities.  Such quality planning among stakeholders ensures that all plans include

goals and strategies to boost achievement for all students.  Components for all the

school plans and the district plan target Academic Performance, Achievement Gap, and

the Learning Enviroment, which were developed under the SISI (Standards and

Indicators for School Improvement) document provided by KDE.  All schools have their

specific target areas as well, depending on their individual school needs.

All documents may be revised as needed by SBDM Councils and the District

Committee.  Any future revisions made will be shared with the Board throughout the

school year, and Impact and Implementation Checks will be approved by Councils and

Board.

• EHS CSIP
• EIS CDIP
• HHES CSIP
• MES CSIP
• TKS CSIP

Attached are the Treasurer’s Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.

SUPERINTENDENT'S REPORT ON PERSONNEL ACTIONS

Below are personnel actions taken since the last meeting of the Board of Education:

1.   Accepted the resignation and/or retirement of the following employees:

      Certified:

      District-Wide:

• Matthew Christian – Substitute Teacher, effective October 5, 2011

      Morningside Elementary School:

• Kelly Lane – Math Coach (6 hours per week), effective October 31, 2011

      Classified:

      Elizabethtown High School:

• Carolyn Brawner – Guidance Secretary, effective December 31, 2011

      Extra Service Assignment:

      Elizabethtown High School:

• Tim Hinkle – Head Volleyball Coach
• Joan Williams – KYA Sponsor

2.   Approved the employment of the following individuals, effective for the 2011-2012 school year:

      Certified:

      District-Wide:

• Kimberla Grant - Rank II Certified Substitute Teacher, BA in Liberal Studies Business Education and MA in Elementary Education from Northern Arizona University
• Rod Smith – Emergency Certified Substitute Teacher; BS in Industrial Management from Georgia Institute of Technology

      Elizabethtown Alternative Center:

• Rod Smith – Math Tutor

      Morningside Elementary School:

• Kelly Lane – Math Interventionist (Part-time; 3 hours per day)

      Classified:

      District-Wide:

• Judy Cardin – Substitute Bus Driver
• Charles Morris – Substitute Bus Driver
• Kathleen O’Bryan – Substitute Nutrition Service Worker
• John Paul Wierwille – Bus Driver

      Panther Place:

• Justus Love – Student Worker
• Allie Redmond – Substitute Instructional Assistant

      Extra Service Assignment:

      Elizabethtown High School:

• Pam Serpico – KYA Sponsor

      T.K. Stone Middle School:

• Kerrie Bal – Assistant Volleyball Coach
• Heather Gohman – Head Volleyball Coach

3.  Approved the following individuals for Level I Volunteer status for their respective schools/programs, effective for the 2011-2012 school year:

      District-Wide:

• Gary Franklin - KSBN

      Elizabethtown High School:

• Melissa Acra – Band Program
• Tehmina Haider – SBDM Council Member
• Gerald Kauffeld – SBDM Council Member
• Vicki Rachlin – GT Program
• Toni Tuttle – Band Program

4.  Approved the following leave requests as submitted by the following employees:

• Vickie Shearer – Teacher at T.K. Stone Middle School, requesting Family and Medical Leave Approximately November 11, 2011-January 27, 2012.

• Nancy Hepner – Teacher at Helmwood Heights Elementary School, requesting Family and Medical Leave December 16, 2011, January 2-13, 2012 and February 13-24, 2012.