Elizabethtown Independent
January 17, 2023 6:00 PM
Board of Education Regular Meeting
Return
I. CALL TO ORDER
Rationale

THE JANUARY 17, 2023 REGULAR BOARD MEETING IS CALLED TO ORDER

II. PLEDGE OF ALLEGIANCE
Rationale

III. STATUTORY AND CONSTITUTIONAL OATH ADMINISTERED TO NEWLY ELECTED BOARD MEMBERS
Hon. Kimberly A. Shumate
Rationale

CONSTITUTIONAL OATH FOR BOARD OF EDUCATION MEMBERS

There are two oaths - one verbal and one written- that new and re-elected board members must take.    An official qualified under KRS 62.020 must administer this oath by having the board member repeat after the official.  The official must then certify in writing that the oath was administered, and this certification must be filed with the Office of the County Clerk.  A separate written oath is set out in KRS 160.170.  This oath may be prepared as a form document to be completed and signed by the board member and then notarized.  The executed document must be maintained as an official board record.

Newly elected or appointed board members must take both oaths. This includes not only members that are new to the board itself, but also members who are reelected for additional terms (Guy Wallace, Paul Godfrey, Heather Sharpensteen, Kimbley Iman, Wade Barnes) and members elected or appointed to fill an unexpired term.


Judge Kimberly A. Shumate will administer the Oath of Office.

Attachments
IV. ELECTION OF CHAIRPERSON AND VICE-CHAIRPERSON
Rationale

Per Board Policy 01.41 Organization Meetings, the first meeting of the board of education in January is designated as the time for which the Board elects a Chairperson and Vice-Chairperson.

V. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

VI. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
VI.A. Recognition of members of the Elizabethtown Board of Education (School Board Member Recognition and Mayor's Proclamation)
Mayor Jeff Gregory
Rationale

The month of January is School Board Member Appreciation Month.

Mr. Jeff Gregory, Mayor of the City of Elizabethtown has proclaimed the month of January, 2023 as School Board Member Recognition Month.  At this time we are recognizing Paul Godfrey, Kim Iman, Heather Sharpensteen, Guy Wallace and Wade Barnes for their contributions to the community and their service to our school district.

 

VI.B. Students of the Month
Rationale

EHS: Lily Clagett

TKS: Bryce Moreman

HH: CJ Arnold

MES: Caleb Gamboa-Ortega

PA: Camden Ansert

Panther Place: Laklynn Harris

Please see the attachments for the January Students of the Month Write Ups.

Attachments
VI.C. EHS All-State Band Recognitions
Tyler Cantrell
Rationale

CONGRATULATIONS TO Josiah Kennedy and Claire Springsteen FOR MAKING ALL-STATE BAND. 

Making the All State Band is the highest individual honor a band student can receive in the state!!

VI.D. Altec Challenge Winners
Melissa Mills
Rationale

Congratulations to these EHS Students who came in 2nd place at the Altec Challenge: Hendrix Thomas, Jason Towell, Gavin Breunig, Zach Presthus, Kaylee Knight, Levi Blevins, Jacob Hare, Dylan Kerr, Camden Brangers, and Jake Rodriguez.

VI.E. EHS Cheerleaders Region Champions
Joella Nall
Rationale

Congratulations to the EHS Cheerleaders for becoming Region Champions!

Onnica Bates
Audrey Binkley
Lillie Bowie
Bria Walker-Byrd
Audrey Christopher
Maci Craig
Aubrey; Cunningham
Caleigh Davis
Jaden Dennis
Maddie Edlin
Katelyn Gatewood
Maddie Hill
Averie Housh
Bryar Nall
Alivia Owens
Piper Renaud
Rilee Patrick
Lujayne Qaisi
Chayse Thompson
Lashari Troutman

VI.F. 2022 Stillwell Award
Rationale

Since 1992, Kentucky Education Technology System (KETS) has been “the” pioneer and national leader in most aspects of educational technology investment, infrastructure, and support for public school districts. A vital part of this effort has been strong partnerships with individuals and entities that continue to assist the Kentucky Department of Education in fulfilling its mission to students and citizens of the Commonwealth.

Named after the late William E. Stilwell, Ph.D., the Stilwell Award is presented to the unsung heroes that have gone above and beyond the call of duty in education technology; they devote their efforts entirely to our K-12 students, teachers, and administrators. Identified by their red suspenders, the annual Stilwell Award winners represent the best-of-the-best, who show up daily in their tireless service to Kentucky schools and the high-quality education technology services and supports that are required.

One of the US Army’s most prestigious awards is the Meritorious Service Medal (MSM); the 2022 Bill Stilwell Award is just as distinctive. For 2022, a unique version of the “red suspenders” award, a meritorious medal in the form of a celebratory coin, has been commissioned for presentation to critical K-12 Education Technology staff in all Kentucky K-12 school districts and the KDE Office of Education Technology (OET). This distinctive coin signifies the individual’s successful and meritorious tour of duty from 10 March 2020 to 11 March 2022, providing quality education technology service on and beyond the school campus for Kentucky K-12 students, teachers, staff, and families throughout the 24-month core of the pandemic.  This service provided THE connection with students and families to their schools for the continuation of learning and student health supports. 

 

Therefore, let it be known that the 2022 Stilwell Award is being presented here on January 17th, 2023, to the education technology leaders in Elizabethtown Independent School District, as a simple but sincere and heartfelt way to say “Thank you for your accomplishments, your dedication, and your sacrifices over those 24 months as well as for your continued persistence toward excellence, and is presented to….”  



  1. Stacie Baxter

  2. Angela Rucker

  3. Michele Deon

  4. Kristina Jewell

  5. Amy Truitt

  6. Sara Ingram

  7. Dana Ingram

  8. Victoria Lynn

  9. Jonathon Lynn

  10. Ashley Atcher

  11. Terry Jones

  12. Jami Reynolds

  13. Greg Spears

  14. Carole Brown

  15. Renee Lackey

  16. Chuck Jewell

  17. Amy Huff

  18. Travis McCoy

  19. Kim Hartlage

  20. Tim Maggard


VII. PUBLIC COMMENT
VIII. APPROVAL OF CONSENT AGENDA ITEMS
VIII.A. Acknowledge Receipt of the SBDM Written Reports
Rationale

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy for your review.

Attachments
VIII.B. Approve Board Meeting Minutes
Rationale

Attached are the minutes from the December 13, 2021 Regular Board Meeting

VIII.C. Approve the Regular Meeting Dates of the Elizabethtown Board of Education for 2023 and January 2024
Rationale

Board Policy 01.42 requires the Board of Education to adopt a schedule of regular meetings for the calendar year, identifying the date, time and place of each meeting.  The following dates are scheduled meeting dates for February 2023 thru January 2024.  All meetings will be at 6:00p.m. at Panther Academy.

February 21, 2023 (Tuesday)

March 20, 2023

April 17, 2023

May 15, 2023

June 19, 2023

July 17, 2023

August 21, 2023

September 18, 2023

October 16, 2023

November 20, 2023

December 11, 2023 (2nd Monday)

January 16, 2024 (Tuesday)

 

VIII.D. Approve the Treasurer's Monthly Financial Report and payment of Bills and Claims (Those Paid Since Last Meeting for December, 2022)
Rationale

Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those paid since last meeting for December, 2022.

Attachments
VIII.E. Approve Fund Raising Requests for 2022-2023 School Year
Rationale

Attached are the fundraising requests for the 2022-2023 school year from Elizabethtown High School.

Attachments
VIII.F. Approve MOUs for Emergency Evacuation Sites.
Rationale

Please see the attached MOUs.

Attachments
VIII.G. Approve the EHS Cheerleading Trip to Orlando, Florida.
Rationale

Ms. Joella Nall and Ms. Larri Housh would like to take the EHS Cheerleaders to Orlando Florida for the National Cheerleading Association Competition from February 8 to February 13, 2023. 

Attachments
VIII.H. Approve Early Graduation Applications Due to Hardship
Rationale

EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons".  Attached are Hardship Graduation for Early Graduation requesting approval for early graduation.  These students meet all of the requirements for early graduation.  Mrs. Bush has reviewed these applications and is recommending board approval.

VIII.I. Approve EIS Technology Salvage
Rationale

Attached is a spreadsheet with items marked for salvage. Each of these items are either not working, obsolete, or incompatible with our current generation of hardware. Please note that there are multiple tabs for this spreadsheet. I would like this list to be added to the consent agenda. 
 

Attachments
IX. THE SUPERINTENDENT HAS ADVISED THE BOARD OF ALL PERSONNEL CHANGES SINCE THE LAST MEETING OF THE BOARD OF EDUCATION ON DECEMBER 13, 2022
X. CONSTRUCTION UPDATES
XI. INSTRUCTIONAL FOCUS
XI.A. Approve the Comprehensive District Improvement Plan
Chase Goff
Rationale

Pursuant to 703 KAR 5:225 and 703 KAR 5:280, the Elizabethtown Board of Education needs to approve the Comprehensive District Improvement Plan, the Helmwood Heights Comprehensive School Improvement Plan as required by TSI status, and the TK Stone Comprehensive School Improvement Plan as required by TSI status. Mr. Chase Goff, Assistant Superintendent for Student Learning will present each of the plans. Please find the presentation and each of the plans attached.

Attachments
XII. ACTION ITEMS
XII.A. Approve the 2023-2024 School Calendar
Attachments
XII.B. Acknowledge/Review of the 2022-2023 Draft Budget
Rationale

State law (KRS 160.470) requires that every local board of education receive a draft budget before January 31 for the upcoming school year.  The law's purpose is to assure that the board has sufficient information about projected receipts and expenditures for all funds in the entire budget as allocations for individual budget components are considered.

Mrs. Denise Morgan, District Finance Director will share information about the budget.

The information is to be taken under advisement and approve a motion that the Board has reviewed the projected revenue and expense for the 2023-2024 school year pursuant to KRS 160.470.  Action on the school allocations should be taken at the regular board meeting in February.

Attached is a draft copy of the 2023-2024 budget and budget summary for your review.

Attachments
XIII. NEW BUSINESS
XIV. RECESS MEETING TO CONDUCT DISTRICT FINANCE CORPORATION MEETING
XIV.A. Call to Order
Rationale

The  January 18, 2022 District Finance Corporation Meeting is Called to Order

XIV.B. Consideration of Approval of Appointment of President, Vice-President and Secretary for 2023
Rationale

Finance Corporation Officers Approved for 2023

XIV.C. Approve Meeting Minutes of meeting held on January 24, 2022.
Attachments
XIV.D. Adjournment
XV. RETURN TO REGULAR SESSION
XVI. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XVII. ADJOURNMENT