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I.
CALL TO ORDER
THE JUNE 21, 2021 BOARD MEETING IS CALLED TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items. Prior to the approval of the agenda, the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.
IV.
RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
IV.A.
Recognition of EHS Cheerleaders
The EHS Cheerleading Squad won the Region Cheer Championship and advanced to compete in the State Cheer Competition where they came in 10th.
Congratulations!
Joella Nall, Coach
Lari Housh, Assistant Coach
Cheerleaders:
Audrey Binkley
Riley Bryant
Bria Byrd
Amber Colwell
Katelyn Conley
Maci Craig
Ruby Daugherty
Morgan Dyer
Maddie Edlin
Lana Edwards
Olivia Foote
Hadley Ford
Averie Housh
Lilee Jones
Olivia kappel
Jenna Kinder
Ashley mathis
Audrey Loyall
Jamila McCall
Priya Patel
Rilee Patrick
Presley Payne
Avrie Perry
Laci Rudd
Michaela Shoults
Anna Sisk
Lashari Troutman
Kairi Yamamura
IV.B.
EHS Tennis Team
The EHS Tennis Team earned another Region Championship and advanced to compete at the State Level.
The tennis team is coached by Karen and Roger Henson
V.
APPROVAL OF CONSENT AGENDA ITEMS
V.A.
Acknowledge Receipt of the SBDM Written Reports
Attached are the SBDM Written Reports from Elizabethtown High School, T.K.Stone Middle School, Morningside Elementary School, Helmwood Heights Elementary School and Panther Academy for your review.
V.B.
Approve Board Meeting Minutes
Attached are the minutes from the May 13, 2021 Special Board Meeting, May 17, 2021 Regular Board Meeting and May 25, 2021 Special Board Meeting for approval.
V.C.
Approve District Technology Plan for 2021-2022
Tim Maggard, Director of Technology has submitted the 2021-2022 District Technology Plan for the 2021-2022 school year for board approval.
V.D.
Approve Memorandum Of Understanding Between EIS and WKU
Attached is a Memorandum of Understanding between EIS and WKU for "Professional Education Preparation Partnership Agreement 2021-2024
V.E.
Approve FRYSC Contract for 2021-2022
Attached is the FRYSC Contract effective July 1, 2021 to June 30, 2022 for review/approval.
V.F.
Approve Hardship Applications for Early Graduation
EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons". Attached is a Hardship Application for Early Graduation requesting approval for early graduation. These students meet all of the requirements for early graduation. Mrs. Bush has reviewed these applications and is recommending board approval.
V.G.
Approve Memorandum of Agreement Between EIS and Central Kentucky Head Start
Attached is a Memorandum of Agreement Between EIS and Central Kentucky Head Start. The purpose of this agreement is to help Elizabethtown Board of Education and Central Kentucky Head Start work as a team in their shared responsibilities for Head Start enrolled students.
V.H.
Approve Memorandum of Agreement Between EIS and Larue County Schools
Attached is a Memoradum of Agreement between EIS and Larue County Schools for the purpose of providing access to a greater variety of career pathway coursework and experiences provided through joint effort.
V.I.
Approve the EIS Trauma Informed Plan
Elizabethtown Independent Schools began transforming into a trauma-informed school district in 2019 with support from the GRREC (Green River Region Education Cooperative) through Project Prevent and Abri (KY Academic and Behavioral Response to Intervention) through the University of Louisville to provide trauma-informed care professional development, implementation support, program evaluation, and progress monitoring. The transformation was designed to enable the Elizabethtown Independent Schools to utilize systemic trauma-informed practices throughout the district, encompassing not only school-based practices but informing key organizational domains which include: (a) leadership, (b) policy, (c) finance, (d) safety, (e) continuous improvement, (f) student supports, and (g) staff supports. Staff at Elizabethtown Independent Schools have received introductory and advanced trauma-informed professional development and consultation for the past two years. Multiple trauma-informed training sessions will be provided to various stakeholders to include parents, grandparents, and guardians, addressing ways to build resiliency in their children and self-care. EIS superintendent, Kelli Bush, champions this initiative and is actively supported by district leadership. These collaborative efforts have positioned Elizabethtown Independent Schools to move forward as a trauma-informed district, meeting and exceeding the requirements of the Kentucky School Safety and Resiliency Act.
V.J.
Approve Fidelity(Performance)Bond of Treasurer
KRS 160.560 summarizes the terms and conditions for the treasurer's bond. The treasurer shall execute an official bond for the faithful performance of duties of his/her office, to be approved by the local board and the commissioner of education. The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education. At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00. The premium on the bond shall be paid by the board of education and a copy of the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education. Attached is the Fidelity(Performance)Bond of Treasurer form for your review/approval.
V.K.
Approve the Student Fee Schedules from EHS and TKS
Attached are the Student Fee Schedules from EHS and TKS for approval
V.L.
Approve General Liability, Property, Business Auto, Umbrella and Workers Comp-KEMI
Mrs. Denise Morgan, Director of Finance, is recommending approval of our General Liability, Property, Auto and Umbrella and Workers Comp-KEMI with Curneal Hignite Insurance.
V.M.
Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims
Attached are the Treasurer's Monthly Report (Overview) Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register and Vendor List for May, 2021(subject to audit) and payment of bills anc claims as listed on the Boards Order of the Treasurer.
VI.
THE SUPERINTENDENT HAS INFORMED THE BOARD OF EDUCATION OF PERSONNEL ACTIONS THAT HAVE TAKEN PLACE SINCE THE LAST BOARD MEETING
VII.
INSTRUCTIONAL FOCUS
VII.A.
Presentation of Early Release Schedule for 2021-2022
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Early Release Friday Proposal
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EIS is proposing an Early Release Friday structure where students would be release early every Friday during the school year so teachers would have 1.5 to 2 hours of structured, intentional, impactful, meaningful time allocated for true professional learning community work that would have substantial positive effects on student growth and achievement as well as teacher growth and retention.
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Early Release Friday Benefits
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As we have shared over the past few months through our CDIP, CSIPs, Professional Development Plans and GAP presentations we are committed to the BIG 4 (Kagan; Comprehensive, Balanced, Structure, Literacy: Co-Teaching/Station Teaching; and Vocabulary Instruction). We also feel strongly that while we can develop plans, allocate funds, provide professional development and purchase resources if we are not investing in coaching and supporting in an ongoing fashion, these well thought out plans and money intended to be well spent quickly become an initiative of the past. We’ve seen it in our district and in other districts. Friday early release days would allow us to structure coaching each month especially in literacy practices and Kagan structures so that our teachers don’t just receive a one and done one day professional learning experience but a true support system for sustainable implementation.
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Support systems like this also help teacher retention and recruitment of our finest in the profession when they have a sense of belonging, team effort, collegialism, support, accountability, and being a part of the right kind of work that moves the needle for all.
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In addition, Friday early release days would allow us to host vertical meetings in which our Kindergarten teachers are talking and sharing with our first grade teachers, 5th grade teachers are collaborating with 6th grade teachers to help students transition from elementary school to middle school and more.
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Early release time would also allow teachers to analyze student assessment data from pre-assessments, formative assessments, post-assessments, benchmark assessments, summative assessments, etc. and truly plan for instruction and next steps to meet the needs for all students.
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Our district is continuing to work on our literacy plan for middle and high as well as a K-12 District Writing Plan as a piece of the overall encompassing literacy initiative. Early release Fridays would allow us to set aside adequate time to develop quality plans that will serve our students and teachers well.
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Our special education teachers are in much need of time in order to meet with Carole Brown to receive Special Education update information, receive support in providing services to students, help in writing IEPs and goals, etc. With early release Fridays she could have an ongoing, planned system of support for all of her special education teachers in the district.
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We could continue to describe many additional examples of how early release time could benefit our teachers and students, however these are some of the top reasons. Additional examples are listed in the “PLC Focus Work” section below.
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VII.B.
Consideration of Approval of Early Release Schedule
After a brief presentation on Early Release Schedule, Mrs. Bush will ask for Consideration of Approval of Early Release Schedule
VIII.
ACTION ITEMS
VIII.A.
Presentation/Consideration of Approval of Staggered Start Times Beginning with the 2021-2022 School Year
Steve Smallwood, Assistant Superintendent for Student and Support Services will make a brief presentation on staggard start times and will ask for the board's Consideration of Approval of Staggered Start Times Beginning with the 2021-2022 School Year
VIII.B.
Consideration of Approval of Board Policy Revisions/Updates and Acknowledge Receipt and Review of Board Procedures
Attached are the 2021 policy and procedure updates. Proposed changes reflect new legal requirements as well as "best practice" recommendation from KSBA.
As in past years, the General Assembly has passed legislation that directly affects board policies and procedures. Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.
Upon receipt of the information from KSBA district administrators were provided a copy of the recommended revision to district policies and procedures to student and provide input/feedback as needed.
IX.
EVALUATION OF THE SUPERINTENDENT
Annually, members of the Elizabethtown Independent Schools' Board of Education shall conduct a summative(final) evaluation of the Superintendent. all board members and the superintendent shall be present at this meeting, each board member shall have completed the evaluation forms prior to attending the meeting.
In closed session, the board may compile information and conduct preliminary discussions regarding the summative evaluation. The board and the Superintendent will have the opportunity to attach written statements to the evaluation form prior to adoption of the summative evaluation.
The final summative evaluation shall be discussed and adopted in open session.
X.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XI.
ADJOURNMENT
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