Elizabethtown Independent
August 17, 2020 6:00 PM
Regular Board Meeting
I. CALL TO ORDER
Rationale

The Regular Board Meeting is Called to Order

Actions Taken

Motion Passed:  Call to Order passed with a motion by Mr. Guy Wallace and a second by Mr. Tony Kuklinski.

II. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Actions Taken

Motion Passed:  Approve Board Meeting Agenda passed with a motion by Mr. Matt Wyatt and a second by Mrs. Kimbley Iman.

III. APPROVAL OF CONSENT AGENDA ITEMS
Actions Taken

Motion Passed:  APPROVE CONSENT AGENDA ITEMS passed with a motion by Mr. Paul Godfrey and a second by Mr. Matt Wyatt.

III.A. Acknowledge Receipt of SBDM Written Reports
Rationale

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights and Panther Academy for your review.

Attachments
III.B. Approve Board Meeting Minutes
Rationale

Attached are board meeting minutes from the July 20, 2020 regular board meeting and the  July 27, 2020 special meeting for review/approval.

Attachments
III.C. Approve Fund Raising Requests for 2020-2021
Rationale

Attached are the fund raising requests for the 2020-2021 school year from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy.

Attachments
III.D. Approve the Kentucky Department of Education District Funding Assurances for 2021
Rationale

In order for the district to continue to receive state and federal funds, the district must declare that we are in compliance with all funding assurances listed in the KDE "District Assurances"(attached)

Attachments
III.E. Approve the Kentucky Educational Collaborative for State Agency Children (KECSAC)Memorandum of Agreement for 2020-2021
Rationale

Attached is the Kentucky Educational Collaborative for State Agency (KECSAC )Memorandum of Agreement for 2020-2021 

Attachments
III.F. Acknowledge Receipt of the Annual Financial Report
Attachments
III.G. Approve Policy and Procedures
Rationale

Attached are the new Title IX Sexual Harassment interim Update policy and related procedures. 

On May 19, 2020, the United States Department of Education published an extensive new regulatory amendment focusing on Title IX Sexual harassment.  The regulation sets forth specific definitions and requirements covering the Title IX grievance process.  The and the new Title IX Regulations went into effect August 14, 2020.

Attachments
III.H. Approve KETS Unmet Needs
Attachments
III.I. Approve School Security Funds Request
Rationale

Attached is the School Security Funds Request for Approval

Attachments
III.J. Approve Superintendents 30 60 90 Entry Plan
Rationale

Attached is the Superintendent's 30 60 90 Entry Plan for approval.

Attachments
III.K. Approve the Superintendent's Professional Growth Plan
Rationale

Attached is the Superintendent's Professional Growth Plan for approval. 

Attachments
III.L. Approve Resolution Authorizing COVID-19 Related Emergency Leave
Rationale

A Resolution of the Elizabethtown Board of Education

RESOLUTION AUTHORIZING COVID-19 RELATED EMERGENCY LEAVE

WHEREAS, on March 6, 2020, the Governor issued Executive Order 2020-215, declaring a state of emergency throughout Kentucky pursuant to his power under the Kentucky Constitution and KRS Chapter 39A regarding the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic; and

WHEREAS, by memorandum dated July 21, 2020 from the Commissioner of Education as approved by the Secretary of the Education and Workforce Development Cabinet, the three day limit on the number of emergency days set forth in KRS 161.152 was suspended; and

WHEREAS, on August 6, 2020, the Kentucky Board of Education (“KBE”) passed that certain emergency regulation (702 KAR 1:190E) authorizing additional COVID-19 related emergency leave beyond that permitted under KRS 161.152;

NOW, THEREFORE:  Be it resolved by the Elizabethtown Board of Education:

On a Motion of _______________________, second by_______________________, the Board hereby

RESOLVES AND ORDERS as follows:

 

COVID-19 Paid Emergency Leave

 

On and after the effective date of the above referenced emergency regulation, full-time and part-time employees may use up to two weeks (10 work days) of emergency leave (COVID-19 paid Emergency Leave “CPEL”) without loss of salary upon approval of the superintendent/designee for the following reasons and subject to the following conditions:

 

  1. How long will CPEL be available?Availability of CPEL shall expire upon the end of the 2020-2021 school year or upon rescission or other termination of the state of emergency declared by the Governor due to the COVID-19 pandemic via Executive Order described above.CPEL does not accumulate or carry over beyond the earlier of: the expiration of 2020-2021 school year or the termination of the above referenced Executive Order.

     

  2. What are the qualifying reasons for the use of CPEL?

    The employee is unable to work (or telework) due to a need for leave because:

    1. The employee is subject to a federal, state, or local quarantine or isolation order related to COVIS-19;
    2. The employee has been advised by a health care provider to self-quarantine because of COVID-19;
    3. The employee is experiencing symptoms of COVID-19 and is seeking a medical diagnosis.
    4. The employee is caring for an individual subject or or advised to quarantine as described above;
    5. The employee is caring for a son or daughter whose school or place of care is closed, or childcare provider is unavailable due to COVID-19 precautions, and there is no other option for caring for child)
    6. Such other COVID-19 related reasons of an emergency or extraordinary nature as approved by the Superintendent or designee.

       

  3. What is the interplay of CPEL with existing emergency leave?CPEL shall be in addition to days of emergency leave already authorized in District policy.

     

  4. What is the interplay of CPEL with Federal Emergency Family Medical Leave (EFML) and Emergency Paid Sick Leave (EPSL) under the Emergency Family Medical Leave Expansion Act and the Emergency Paid Sick Leave Act?

Most of the qualifying reasons for CPEL (see a above) serve as qualifying reasons for EPSL, or-in the case of leave for specified childcare purposes – EFML.  These federal leave entitlements are set to expire on December 31, 2020.  Unless availability of these federal leaves is extended and because of this pending expiration, District employees should be advised of the option to utilize these federal leaves for which they qualify before using CPEL.

When an employee qualifies for and takes EFML and after the first two weeks of such leave, the employee may elect to use available CPEL for chich s/he also qualifies which will run concurrently with EFML in order to receive full salary.  Upon exhaustion of available CPEL, payment to the qualifying employee shall revert to the amount required under EFML federal regulation.

 

Adopted by the Board this_________day of____________________, 2020.

 

Attested by__________________________________________, Chair of the Board.

 

III.M. Approve Authorization to Sign Non-Resident Contracts for the 2021-2022 school year.
Rationale

Annually, the board has approved and authorized the Chairman of the Board and the Superintendent to sign non-resident contracts with those board of educations who have students living in their school districts but are enrolled in the Elizabethtown Independent Schools, as well as Non-Resident Contracts for students who live in the Elizabethtown Independent School District and are enrolled in other school districts.  proposed contracts for non-resident student contracts are:

Barren County Public Schools, Breckinridge County Public Schools, Bullitt County Public Schools, Caverna Independent School District, Grayson County Public Schools, Green County Public Schools, Hardin County Public Schools, Hart County Public Schools, Jefferson County Public Schools, Larue county Public Schools, Meade County Public Schools, Nelson County Public Schools, Taylor County Public Schools.

III.N. Approve Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting for July 2020)
Attachments
III.O. Acknowledge Receipt of the Superintendent's Personnel Report
Rationale

Attached are personnel actions that have occurred since the July board meeting.

Attachments
IV. CONSTRUCTION UPDATES
Rationale

Mr. Greg Hosfiel with Ross-Tarrant Architects will be on hand to discuss the EHS Field House construction project.

IV.A. Approve Change Order #5 for the EHS Field House Construction Project
Rationale

Mr. Greg Hosfiel, with Ross-Tarrant Architect is requesting approval of Change Order #5 for the EHS Field House Construction Project.

A.  Added cost for new hand rail per code official's field review

B.  Credit for Unused Allowence

Attachments
Actions Taken

Motion Passed:  Approve Change Order #5 for the EHS Field House Construction Project passed with a motion by Mr. Matt Wyatt and a second by Mr. Paul Godfrey.

IV.B. Approve General Contractor's Payment Application #12
Rationale

Attached is the General Contractor's Payment Application #12 for approval.

Attachments
Actions Taken

Motion Passed:  Approve General Contractor's Payment Application #12 passed with a motion by Mr. Guy Wallace and a second by Mr. Matt Wyatt.

V. INSTRUCTIONAL FOCUS
V.A. Re-Opening of School Update
Rationale

Mrs. Bush will give an update on the re-opening of school for the 2020-2021 school year.

VI. ACTION ITEMS
VI.A. Discussion/Possible Action on Re-Opening of School
Rationale

Discussion/Possible Action on Re-Opening of School

VII. NEW BUSINESS
VIII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 9(if needed)
IX. ADJOURNMENT
Rationale

There being no further business to discuss, the meeting is adjourned