Elizabethtown Independent
June 15, 2020 6:00 PM
Regular Board Meeting
I. CALL TO ORDER
Rationale

THE JUNE 15, 2020 REGULAR BOARD MEETING IS CALLED TO ORDER

II. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Actions Taken

Motion Passed:  APPROVE BOARD MEETING AGENDA passed with a motion by Mr. Paul Godfrey and a second by Mrs. Kimbley Iman.

III. APPROVAL OF CONSENT AGENDA ITEMS
Actions Taken

Motion Passed:  APPROVED CONSENT AGENDA ITEMS passed with a motion by Mr. Paul Godfrey and a second by Mr. Matt Wyatt.

III.A. Acknowledge Receipt of the SBDM Written Reports
Rationale

Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood heights elementary, Morningside elementary and panther Academy for review.

Attachments
III.B. Approve Board Meeting Minutes
Rationale

Attached are minutes from the May 18, 2020 Regular Board Meeting, the May 19, 2020 Special Meeting, the June 4, 2020 Special Meeting and June 10, 2020 Special Meeting for approval.

Attachments
III.C. Approve the District Technology Plan for 2020-2021
Rationale

Mr. Tim Maggard, Director of Technology has submitted the 2020-2021 District Technology Plan for approval. 

Attachments
III.D. Approve Hardship Application for Early Graduation
Rationale

EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons".

Attached is a Hardship Application for Early Graduation requesting approval for early graduation.

This students meets all of the requirements for early graduation.  mr. Ballard has reviewed this application and is recommending board approval.

III.E. Approve Bid for Chromebooks at Morningside Elementary School
Rationale

Attached is a price comparison bid for the purchase of Chromebooks at Morningside Elementary School for the 2020-2021 school year.  Mr. Tim Maggard, Director of Technology is recommending the bid from Firefly be approved.

                                                     Firefly                 Prosys                 Insight

Device+License Annual Cost             18658                16966.25            18074.09

Total Cost + Buyout                         74942                80759.35            85985.96

Service                                                   0                           0                        0

Shipping Charges                                    0                           0                        0            

Total Annual Cost                          18735.5           20189.8375             21496.49

Attachments
III.F. Approve Fidelity(Performance) Bond of the Treasurer
Rationale

KRS 160.560 summarizes the terms and conditions for the treasurer's bond.  The treasurer shall execute an official bond for the faithful performance of the duties of his/her office, to be approved by the local board and the commissioner of education.  The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education.  At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00.  The premium on the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education. 

(see attached)

Attachments
III.G. Approve Indirect Cost Rates for 2020-2021
Rationale

The Kentucky Department of Education Calculates the District Indirect Cost Rates to be used by the Elizabethtown Independent School System to use when charging indirect costs to School Food Service Program and Federal Grant Awards.  The rates calculated for use beginning July 1, 2020 are Non-Restricted Rate of 15.27 and Restricted Rate of 2.28.

 

III.H. Approve Contractual Services Agreement Between EIS and Communicare, Inc.
Rationale

Attached you will find the Contractual Services Agreement between Communicare Children's Services and Elizabethtown Independent Schools for the 2020-2021 school year.  These services will be provided for students within the EIS school district in conjunction with Family Resource and Youth Services Centers to provide mental health counseling within the schools.

Attachments
III.I. Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims
Rationale

Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register and Vendor List for May 2020 (subject to audit) and Payment of bills and claims(those paid since last meeting) as listed on the Boards Order of the Treasurer.

Attachments
III.J. Acknowledge Receipt of the Superintendent's Personnel Actions
Rationale

Acknowledge Receipt of the Superintendents Personnel Report

Attachments
III.K. Approve the Revised Certified Evaluation Plan
Rationale

June 8, 2020


Changes to the Certified Evaluation Plan for Elizabethtown Independent Schools

After input from the 50/50 committee on the Certified Evaluation Plan for Elizabethtown Independent Schools, the committee is requesting changes as follows:

The changes are listed below for your approval:

Changes to teacher:

  1. Added sources of evidence to include work done by a teacher during NTI, such as: recorded lessons, google classroom/virtual meetings with students and parents, and other technology assisted instruction for distance learning. (page 12 & 25)

  2. Added virtual conference to be allowable if face to face is not permissible (page 20 & 21)

Changes to Principal and Assistant Principal

  1. Added new Principal standards required by 74 KAR 3:370, Professional Standards for Educational Leaders (PSEL) and made changes through the Principal and Assistant Principal section to reflect the new standards.  

    1. Page 29, 30, 31-37 highlighted where changes were made

    2. The Kentucky Framework for Personnel Evaluation, Role Group,, Measure and Performance Criteria was changed to reflect PSEL (page 10)

  2. Forms were changed to reflect the new standards and new standards were inserted. (pages 98-122)

The KY PSEL Guidance for Growth and Evaluation will be used for understanding performance levels, critical attributes and possible examples. 

This plan, once approved by the Elizabethtown Board of Education,and then Kentucky Department of Education will be in effect for the 2020-2021 school year.

Respectfully Submitted,

Michelle Motley, Director of Personnel/Public Relations

Chairperson of 50/50 Committee

 

Attachments
III.L. Approve changes to Administrative Salary Schedule
Rationale

Mr. Ballard and Mrs. Bush would like to change the name and salary schedule of  "Director of Instruction" to "Instructional Coordinator"   

Attachments
IV. ACTION ITEMS
V. CONSTRUCTION UPDATES
VI. INSTRUCTIONAL FOCUS
VI.A. Discussion on Re-opening of School
Rationale

Discussion on Re-Opening Schools for the 2020-2021 school year.

VII. NEW BUSINESS
VIII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810(if needed)
IX. ADJOURNMENT
Actions Taken

Motion Passed:  ADJOURNMENT passed with a motion by Mr. Matt Wyatt and a second by Mrs. Kimbley Iman.