Elizabethtown Independent
January 21, 2020 6:00 PM
Board of Education Regular Meeting
I. CALL TO ORDER
Rationale

The January 21, 2020

EIS Regular Board Meeting is Called to Order. 

II. PLEDGE OF ALLEGIANCE
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"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD WITH LIBERTY AND JUSTICE FOR ALL"

III. ELECTION OF CHAIRPERSON AND VICE-CHAIRPERSON
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Per Board Policy 01.41 Organization Meetings, the first meeting of the board of education in January is designated as the time for which the Board elects a Chairperson and Vice-Chairperson.

The newly elected Chairperson along with the Superintendent, Jon Ballard will preside over the remainder of the meeting.

 

IV. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Rationale

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of he official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Actions Taken

Motion Passed:  Approve Board Meeting Agenda passed with a motion by Mr. Matt Wyatt and a second by Mrs. Kimbley Iman.

V. RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
V.A. Recognition of Members of the Elizabethtown Board of Education (School Board Member Recognition and Mayor's Proclamation)
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January is School Board Member Appreciation Month.

Mr. Jeff Gregory, Mayor of the City of Elizabethtown has proclaimed the month of January, 2020 as School Board Member Recognition Month for the month of January, 2020.

Proclamation

Honoring the members of the

Elizabethtown Board of Education

during School Board Recognition Month

January 2020

WHEREAS our community values a quality education as a vital step along the pathway to success for our children; and

WHEREAS Paul Godfrey, Kimbley Iman, Anthony Kuklinski, Guy Wallace and Matt Wyatt contribute greatly to this community through their service on the Elizabethtown Board of Education; and

WHEREAS these decision-makers are responsible for maintaining strong, effective budgetary oversight, high standards for employment and a safe, well-managed set of school facilities; and

WHEREAS these board members are serving our community with integrity, honor and a commitment to our children’s futures; and

WHEREAS January 2020 marks Kentucky's observation of their contributions through School Board Recognition Month;

THEREFORE, I, Jeff Gregory, Mayor of the City of Elizabethtown,  do hereby proclaim the month of January 2020 throughout this community as School Board Recognition Month and urge all citizens to honor Paul Godfrey, Kimbley Iman, Anthony Kuklinski, Guy Wallace and Matt Wyatt for their service.

 

Attachments
V.B. Students of the Month
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ELIZABETHTOWN HIGH SCHOOL                       ETHAN LARKIN

The EHS student of the month for January is Ethan Larkin.  Ethan is a senior at EHS who is an outstanding student and athlete.  He has been a member of the Boys Soccer Team all four years of high school, helping the Panthers to achieve two region titles and one district title.  In addition, Ethan is a member of the EHS Pep Club and a member of the St. James Youth Group.  He has also spent time volunteering at Feeding America.  Ethan plans to attend college, maybe UK, and at this time is undecided about his major.      

Here are some comments from his teachers:

Mrs. Bell (Business teacher):  Ethan is a wonderful student. He is a hard worker and a pleasure to have in class.

Coach Yates (Soccer Coach and former teacher):  As Ethan‘s coach and former teacher, I can say that he is an exceptional model for what a student-athlete should be in and out of the classroom. He is committed to what he puts his mind to, creative in his interests and activities, and a very well rounded young man. I look forward to seeing where life takes Ethan beyond secondary education!

Ms. Thompson (English teacher):  Ethan has been a wonderful asset to my dual credit English class this year. He is a kind and conscientious student who works hard. He is interested in learning, which I appreciate very much. His classmates get along with him well because of his easy going nature. I am pleased that EHS is recognizing Ethan as our student of the month!

Mrs. Deon (Digital Literacy teacher):  Ethan is a conscientious student that comes to class each day striving for success. His authenticity and respect for adults and peers is what sticks out most about Ethan. He receives instruction without complaint and strives to put forth his best effort. It is an honor to have Ethan as a student.

EHS is proud to recognize Ethan Larkin as the January Student of the Month.

T.K. STONE MIDDLE SCHOOL                  ELI GRIMM

Congratulations to Eli Grimm, for being named Talton K. Stone’s January Student of the Month!

Eli was interviewed by some of our journalism students and he shared several fun facts about himself, including how his biggest inspiration is Javier Baez. Javier Baez is a Puerto Rican professional baseball shortstop and second baseman for the Chicago Cubs in Major League Baseball. Eli loves watching him play because he feels like he always plays with passion by giving it his all. Eli also respects that Javier is a family man.

 Eli describes himself as respectful, trustworthy and entertaining. When Eli is not at school he likes working out and hanging out with his friends. He thinks he was chosen student of the month because he does well  in school and helps out a lot in the classroom. Also he does his homework and makes good grades.

Eli’s mother told us that he is the best big brother ever, sensitive to everyone’s feelings and so kind hearted. His father says that Eli is a gentlemen in everything he does.  He will help anyone with anything when they need it and he doesnt know a stranger. They also love that he makes sure everyone feels like they are a friend and he is very persistent and driven in his goals.

Speaking of goals, Eli hopes his love of baseball and skill will allow him to go to college on a baseball scholarship. Eli is open minded about what college he will attend.  Beyond college he loves baseball and football enough that he hopes he can stay involved with both sports in some capacity. His favorite part of both sports is watching the players develop as the move through their careers.

Eli would like everyone to know that he is a positive panther because he is respectful and kind to others and is extremely nice to the students in Mr. Alvey’s class, he also helps his teachers and enjoys being at TK.  During the school days, he handles stress and pressure by taking deep breaths, talking things out and letting it go!  He wished more panthers would do this too. He also wants everybody to know that his one and only ALL TIME FAVORITE teacher is none other than the amazing Mrs. Carter!

A typical day for Eli would be sitting and eating with his friends at lunch and working as a library aid.  His favorite part of the day is doing math in Mr. Lutz’s class.

His favorite thing to do with his family is play soccer with his sisters because he SAYS he beats them every time...this has not been confirmed.

One of the greatest moments of his life was winning state in baseball for the Elizabethtown All-Stars.

Mr. Lutz shared, “Eli is an excellent math student and role model at our school. He is always willing to improve academically and help other students around the classroom.”

Mrs. Johnson shared, “Eli is always extremely positive and helpful. He is a great role model and a student that can be counted on to set a good example. He represents Etown wonderfully.”

Congratulations Eli!

Interviews and writing completed by:

Kristen Ritchey -main author

Lillian Barnes

Hadassah Piwetz

HELMWOOD HEIGHTS ELEMENTARY SCHOOL                       IRELYN BANET

“Having Irelyn selected as Student of the Month was a great honor.  She is so deserving!  With all her hard work and dedication, I see a bright future ahead of her.  Irelyn is a great role model for those around her choosing the correct behavior and response at any time.  When I think of Irelyn, I picture a petite package of integrity, studious, generous, friendly, gentle, sensitive, kind...I could go on and on.  She is the kind of student who brings a smile to ones face after having the pleasure of working with her.”

“I thank you Irelyn(and her parents) for the opportunity to work with you.  As is said before, I can’t wait to see what wonderful things the future holds for this bright young lady.  Wishing you all the luck and love in the world.” – Mrs. Monday(Irelyn’s long term substitute teacher)

Her classroom teacher Mrs. Yates also commented, “When I think of Student of the Month, I think of someone that does the right thing even when no one is watching.  They care about everyone in the school, from the students to the teachers.  Irelyn is one of those students.  She’s amazing and works extremely hard even when things get tough.  Irelyn is very deserving of this honor!”

MORNINGSIDE ELEMENTARY SCHOOL                        GRADEN INMAN

When they asked the teachers to think of a Student of the Month to show what Morningside represented, my first thought was Graden Inman!  We are a family at Morningside and Graden represents this because Graden truly is kind to everyone he meets(friends, fellow 4th graders or younger or older students).  At Morningside, we care for each other. Graden is always patient and strives to be caring to everyone.  I can always count on Graden to take under his wing the student in the room that “just can’t find a group” or be patient with other students when they are being difficult in the group.  At Morningside, we work hard but know we need to laugh and have fun!  Graden’s nature is to give above and beyond whatever the teacher has asked the students to do.  Graden is always respectful but keeps his teachers, his friends and the class in stitches.  He makes others smile! (Ask Graden to show you his video on getting Reddi-Whipped by his grandpa at Thanksgiving.  He even let our class see it.  What a good sport!)  Graden’s compassion, thoughtfulness, and hard-working spirit are what we strive to be at Morningside and Graden represents all these things tenfold!  Thank you Graden for being totally awesome!...Mrs. Billings

PANTHER ACADEMY         ADRIAN NIEVES

Adrian Nieves is one incredible Kindergarten student!  He shows up every day excited to be at school and with a smile on his face.  He always uses kind words towards his peers and teachers and is ready to help when called on.  Adrian always leads by example in following Panther Academy’s Guidelines to Success and even received our Responsibility Character Award for being so responsible in class!  He comes prepared and ready to learn each and every day.  Adrian always displays a great example of whole body listening in our classroom.  He is motivated to learn and grow each and every day he steps into class.  Adrian is an excellent student to have in class and it has been my pleasure to have the privilege of being his teacher for this school year!

PANTHER PLACE                GRACE ZHENG

Grace Zheng is Panther Place’s January student of the month.  She attends Morningside elementary where she is in Miss Paulsen’s fourth grade class.  This is her first year at Panther Place and is proving to be a wonderful addition to our Panther Place family. Grace is respectful to staff and students alike.  She is responsible, working diligently on her homework each afternoon.  She cooperates well with others on group activities. 

Mr. Waters nominated Grace saying that she is a joy to have in his Panther Place class.  He said that Grace works hard, is quiet and polite.  She is always willing to help her fellow students at any time.  Her classmates all agreed that Grace is very kind, caring and smart.  They told me that she is willing to play and be friends with everyone.  Grace is an excellent role model displaying all the positive character traits that we encourage all our Panthers to live by.  Grace said that she likes coming to Panther Place because she has made new friends there She is a well rounded student who says likes all subjects in school.  She has an older sister and a younger brother and told me that they like acting crazing and having fun together.  I’m sure her family is very proud of Grace.  We are certainly proud to name her Panther Place’s student of the month.

 

 

 

 

 

 

 

 

 

V.C. Member of All-State Band
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EHS student Caleb Mindock made the All-State Symphonic Band.  

Congratulations Caleb, on becoming a member of this exclusive group!  That is quite an accomplishment!

VI. APPROVAL OF CONSENT AGENDA ITEMS
Actions Taken

Motion Passed:   passed with a motion by Mr. Matt Wyatt and a second by Mr. Paul Godfrey.

VI.A. Acknowledge Receipt of the SBDM Written Reports
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Attached are the January SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy for your review.

Attachments
VI.B. Approve Board Meeting Minutes
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Attached are the minutes from the December 16, 2019 board meeting for approval.

Attachments
VI.C. Approve the Regular Meeting Dates of the Elizabethtown Board of Education for 2020 and January 2021
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Board policy 01.42 requires the Board of Education to adopt a schedule of regular meetings for the calendar year, identifying the date, time and place of each meeting.  The following dates are scheduled meeting dates for February 2020 thru January 2021:

February 18, 2020 (Tuesday)

March 16, 2020

April 20, 2020

May 18, 2020

June 15, 2020

July 20, 2020

August 17, 2020

September 21, 2020

October 19, 2020

November 16, 2020

**December 14, 2020**

January 19, 2021 (Tuesday)

All meetings will be held at Panther Academy and will start at 6:00 P.M.

VI.D. Approve the 2020 Nurition and Physical Activity Report
Rationale

KRS 158.856 requires the Nutrition Services Coordinator to annually assess the nutrition environment within the district and to report the results to parents, board members and school councils.  it also requires a review of the physical activity environment and recommendations to improve both areas.

KRS 158.856 (4) requires the Board of Education to discuss the findings and solicit public comments by holding an advertised public forum during the January board meeting.  Following board approval, the report card will be sent to the Kentucky Department of Education, School and Community Nutrition.

Mrs. Marty Adams, Coordinator of Nutrition Services has requested approval of the 2020 Nutrition and Physical Activity Report (attached)

Attachments
VI.E. Accept SFCC 2018 Offer of Assistance
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Attached is information from the School Facilities Construction Commission (SFCC) regarding their official Offer of Assistance.  Acceptance of this Offer of Assistance commits the school district to adhere to the statutes and regulations governing this program.  This Offer of Assistance is in the annual debt service amount of $28,856 to be used towards proposed construction or major renovations of facilities outlined in your most current approved facility plan.

Attachments
VI.F. Approve Early Graduations Due to Hardships
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Board Policy 98.1132 states:

"Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons.

(attached) are letters and hardship graduation applications requesting approval for early graduation due to a hardships.

These students meet the requirements for early graduation.

 

VI.G. Approve the FRYSC Contract
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Attached is the FRYSC Contract for Approval

Attachments
VI.H. Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims
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Attached are the Treasurer's Monthly Report (overview) Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, and Vendor List for December 2019(subject to audit) and payment of bills and claims as listed on the Boards Orders of the Treasurer.

Attachments
VI.I. Approve Pay Application 632-07 for the EHS Softball Field House Construction Project
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Greg Hosfiel, w/Ross Tarrant Architects is requesting approval of pay app #632-07 for the EHS Softball Field House Construction Project (attached).

Attachments
VI.J. Report by Superintendent of Personnel Items
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VII. INSTRUCTIONAL FOCUS
VII.A. Overview of the Comprehensive District Improvement Plan
VIII. CONSTRUCTION UPDATE
IX. ACTION ITEMS
IX.A. Select Board Representative for the Local Facility Planning Committee
IX.B. Approve the District Improvement Plan
Actions Taken

Motion Passed:   passed with a motion by Mr. Paul Godfrey and a second by Mrs. Kimbley Iman.

IX.C. Approve the School Calendar for 2020-2021
Rationale

At the December, 2019 regular school board meeting, Mr. Steve Smallwood, Assistant Superintendent for Students and Support Services discussed the 2020-2021 school calendar.

The calendar committee met in November and drafted two calendar options for the 2020-2021 school year.  The EIS staff were given the chance to vote on two calendar options.

The board must choose either Option 1 or 2 as the School Calendar for the 2020-2021 school year.

The results of the survey:

35 staff members participated in the poll.

69 (51.1%) voted of the staff who voted chose Option 2.

66(48.9%) voted for Option 1.

Option 2 has two make-up days in March with the last day for students being on Thursday, May 20.

Attachments
Actions Taken

Motion Passed:  Approve option ___ as the School Calendar for 2020-2021 passed with a motion by Mr. Matt Wyatt and a second by Mr. Paul Godfrey.

IX.D. Accept/Review of the 2020-2021 Draft Budget
Rationale

State law (KRS 160.470) requires that every local board of education receive a draft budget before January 31 for the upcoming school year.  The law's purpose is to assure that the board has sufficient information about projected receipts and expenditures for all funds in the entire budget as allocations for individual budget components are considered.

This information is to be taken under advisement and approve a motion that the Board has reviewed the projected revenue and expense for the 2020-2021 school year pursuant to KRS 160.470.  Action on the school allocations should be taken at the regular board meeting in February. 

Attached is a draft copy of the 2020-2021 budget and a budget summary for your review.

Attachments
Actions Taken

Motion Passed:  Acknowledge/Review of the 2020-2021 projected revenue and expenses for the 2020-2021 school year and will take this information under advisement. passed with a motion by Mrs. Kimbley Iman and a second by Mr. Matt Wyatt.

X. NEW BUSINESS
XI. RECESS MEETING TO CONDUCT DISTRICT FINANCE CORPORATION MEETING
XI.A. Call to Order
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The January 21, 2020 District Finance Corporation Meeting is Called to Order.

XI.B. Consideration of Approval of Apointment of President, Vice-President and Secretary
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Finance Corporation Officers approved for 2020:

Actions Taken

Motion Passed:   passed with a motion by Mr. Matt Wyatt and a second by Mr. Paul Godfrey.

XI.C. Approve Minutes of Meeting held on January 22, 2019
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The last District Finance Corporation meeting was held on January 22, 2019.

Attached are the minutes from that meeting for approval.

Attachments
Actions Taken

Motion Passed:  Approve minutes from January 22, 2019 District Finance Corporation Meeting passed with a motion by Mr. Matt Wyatt and a second by Mr. Paul Godfrey.

XI.D. Adjournment
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There being no other business to discuss, the January 21, 2020 District Finance Corporation Meeting is adjourned.

XII. RETURN TO REGULAR SESSION
XIII. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XIV. ADJOURNMENT