Elizabethtown Independent
June 17, 2019 6:00 PM
Board of Education Regular Meeting
I. CALL TO ORDER
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The June 17, 2019 Regular Board Meeting is Called to Order

II. PLEDGE OF ALLEGIANCE
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"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL."

III. CONSIDERATION OF APPROVL OF BOARD MEETING AGENDA
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Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

IV. RECOGNITION OF GUESTS ND SPECIAL ACCOMPLISHMENTS
IV.A. American Legion Auxiliary Essay Winner
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EIS was recently notified that Matt Barnes has won the Kentucky American Legion Auxiliary Essay Contest for his class and will advance to compete in the American Legion Auxiliary Southern Division National Competition.

Congratulations Matt on this outstanding accomplishment!

V. APPROVAL OF CONSENT AGENDA ITEMS
V.A. Acknowledge Receipt of the SBDM Written Reports
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Attached are the SBDM Written Reports for May from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Place for your review.

Attachments
V.B. Approve Board Meeting Minutes
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Attached are the board meeting minutes from the April 15, 2019 and May 20, 2019 Regular Board Meeting for your review/approval.

Attachments
V.C. Approve the District Technology Plan for 2019-2020
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Attached is the District Technology Plan for the 2019-2020 school year for review/approval.  EIS is a high performing district with a history of excellence.  The district contains one high school, one middle school, two elementary schools, an alternative education center, a residential facility and a Pre-K facility with a total district student population of approximately 2500 students. 

The school and district goals are ever changing, and are the result of previous implementations, evaluations, and adjustments to what works well, and what needs modification.  Each school develops a site technology plan, which is used to compile our district plan.

Attachments
V.D. Approve Overnight Field Trip Request
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Ms. Dawne Swank, Principal at T.K. Stone Middle School is request approval for 8th grade students and chaperones to travel to Gettysburg, PA via charter bus March 26-28, 2020. 

Attachments
V.E. Approve Hardship Applications for Early Graduation
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EIS board policy 98.1132 states "Students who experience extreme health or economic hardship may apply for assistance with graduation requirements for hardship reasons.

Attached are Hardship Applications for Early Graduation requesting approval for early graduation.

These students meet all of the requirements for early graduation.  Mr. Ballard has reviewed these applications and is recommending board approval. 

V.F. Approve Request to Increase the Charge for Paid Lunches
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Mr. Mike Sallee, Director of Nutrition Services, has submitted a letter(attached) requesting an increase in paid lunch meal prices for students at EHS and adult lunch prices district wide.  This increase is due to the PLE(paid lunch equity) formula given to us by the state.  We are mandated to increase our lunch prices when we fall below a certain price level. 

Mr. Sallee is requesting we raise the price of a paid lunch for students at EHS from the current $2.25 to $2.50 and paid adults lunch's district wide from $3.50 to $3.75 beginning the 2019-2020 school year.  This price increase will only affect the paid students at EHS and all adult lunch's across the district, the rest of our district is on CEP and all students receive breakfast and lunch at no cost.

Attachments
V.G. Approve Request to Declare Surplus
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Mr. Steve Smallwood, Assistant Superintendent for Students and Support Services, has prepared a list (attached) of miscellaneous items he is requesting be declared surplus merchandise and be sold "as is" to the highest bidder on Friday, June 21, 2019 @ 10:00 a.m. at the EIS Bus Garage.  This sale has been displayed on the district's website and was advertised in the News-Enterprise on Friday, June 14, 2019.

Any items not sold will be discarded.  These items are outdated and/or cannot be upgraded and/or repaired. 

Attachments
V.H. Approve Bond of Depository
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The Depository(ies) for all school funds, including internal accounts of schools, shall be determined every two years by the Board.  The depository so selected shall be accessible, capable of handling short-term investments, capable of providing those services necessary for the efficient operation of the schools, and subject to the requirements of KRS 160.570. 

We are seeking approval to approve the Bond of Depository with WesBanco Bank of Elizabethtown.

Attachments
V.I. Approve Fidelity Bond of the Treasurer
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KRS 160.560 summarizes the terms and conditions for the treasurer's bond.  The treasurer shall execute an official bond for the faithful performance of duties of his/her office, to be approved by the local board and the commissioner of education.  The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education.  At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00.  The premium on the bond shall be paid by the board of education and  a copy of the bond is to be filed with the commissioner of education.  Attached is the Fidelity (Performance) Bond of Treasurer form for your review/approval.

Attachments
V.J. Approve KSBA Contract for Medicaid Training and Billing Services
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Attached is KSBA'S Contract for Medicaid Training and Billing Services for review/approval.

Attachments
V.K. Approve the Student Fees from EHS and TKS
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Board policy 09.15 pertaining to student fees and accompanying administrative procedure 09.15 require annual board approval for any/all student fees at the individual building levels.  The approved fee schedule is to be published in the student handbooks or other written notice, as appropriate.  All student fees and charges must be adopted by the EIS Board of Education, including any student activity fees or membership dues to be charged at the individual building levels.  As in the past years the elementary schools will not be charging fees for the 2019-2020 school year.

Attached are the fee schedules for T.K. Stone Middle School and Elizabethtown High School for review/approval.

Attachments
V.L. Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting for May, 2019 and from Special Accounts)
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Consideration of approval of the treasurer's monthly financial report and payment of bills and claims (those paid since last meeting for May, 2019).  Attached are the Treasurer's Monthly Financial Report(overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List

Attachments
V.M. Acknowledge Receipt of the Superintendent's Personnel Report
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Attached are personnel actions that have taken place since the last meeting of the Board of Education on May 20, 2019.

 

Attachments
VI. ACTION ITEMS
VI.A. Consideration of Approval of Board Policy Revisions/Updates and Acknowledge Receipt and Review of Board Procedures
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Attached are the 2019 policy and procedure updates.  Proposed changes reflect new legal requirements as well as "best practice" recommendation from KSBA.

As in past years, the General Assembly has passed legislation that directly affects board policies and procedures.  Having contracted with KSBA for Board Policy Services, their legal department has supplied detailed information pertaining to said legislation, as well as recommended, revised policies reflecting said legislation.

Upon receipt of the information from KSBA, district administrators were provided a copy of the recommended revisions to district policies and procedures to student and provide input/feedback as needed.

 

The two attachments reflect a change to procedure 08.2323 AP21 - Electronic Access/Individual Use Agreement, and the creation of a new Procedure 08.2323 AP22 - Parent Portal User Agreement.

Attachments
VII. CONSTRUCTION UPDATES
VIII. INSTRUCTIONAL FOCUS
VIII.A. Student Achievement Gap Presentation Helmwood Heights Elementary
VIII.B. Student Achievement Gap Presentation Morningside Elementary
IX. NEW BUSINESS
X. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRD 61.810 (if needed)
XI. ADJOURNMENT