Elizabethtown Independent
August 20, 2018 6:00 PM
Regular Board of Education Meeting
I. CALL TO ORDER
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THE AUGUST 20, 2018 EIS REGULAR BOARD MEETING IS CALLED TO ORDER

II. PLEDGE OF ALLEGIANCE
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"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL"

III. CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
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Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

IV. CHECK PRESENTATION TO WARM BLESSINGS
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The EHS Lead2Feed student team have raised $2500.00 for Warm Blessings.

They will be presenting a check to Warm Blessings representative Joey Brown at the board meeting.

V. APPROVAL OF CONSENT AGENDA ITEMS
V.A. Acknowledge Receipt of SBDM Written Reports
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Attached are the SBDM written reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary and Panther Academy for your review.

V.B. Approve Board Meeting Minutes
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Attached are the minutes from the July 16, 2018 Regular Board Meeting and the August 15, 2018 Special Board Meeting for your review/approval.

V.C. Approve Fund Raising Requests for 2018-2019
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Board Policy 09.33 pertaining to fund raising activities states "Fundraising requests must be submitted to the Superintendent by August 1 of each school year.  all school fundraising activities must have prior approval of the Board of Education, channelled through the Principal and Superintendent".

Each school's principal has submitted their schools fundraising for the 2018-2019 school year.  Copies of the Compilation Fund Raising Activity forms for Elizabethtown High School, Morningside Elementary School, Helmwood Heights Elementary School and Panther Academy are attached for board review/approval.

V.D. Approve the Kentucky Educational Collaborative for State Agency Children (KECSAC) Memorandum of Agreement for 2018-2019
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The Glen Dale Center was established in 2009 after the initial agreement between EIS and the Kentucky Educational Collaborative for State Agency Children (KECSAC), Eastern Kentucky University.  The Memorandum of Agreement must be updated and approved annually.  Attached is the Memorandum of Agreement for the 2018-2019 school year for review/approval.

V.E. Approve Memorandum of Agreement between EIS and Central Kentucky Head Start
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EIS provides special education services for Head Start students who reside in the EIS school district.

The services we provide for students with disabilities at Head Start include speech therapy, occupational therapy, physical therapy and psychological assessment.  Head start provides instruction, health and social services for students with disabilities.  We have enjoyed a very positive working relationship with Head Start  in the past and look forward to working with them in the years to come.

The annual Memorandum of Agreement is attached.

V.F. Approve Job Description for Band Designer
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Duties and Responsibilities for Band Designer:

  • Provide Conceptual Development based around chosen musical arrangements

  • Provide Narration —if needed

  • Assist with Prop Design and Collaboration with parent prop team

  • Pre-conceptualization meeting with director to discuss needs and abilities of band

  • Show timeline corresponding with music provided to drill writer and band staff

  • Communicate with drill writer on visual components

  • Serve as the visual coordinator throughout the season to connect all visual aspects

  • Be available to director and staff for guidance throughout the season

  • Collaborate with color guard staff to determine best choreographic options

  • Attend 2 rehearsals per month--date to be determined by band director and designer

The band will reimburse the $3,000 stipend.

V.G. Approve Job Description for District Flex Custodian
V.H. Approve Job Description for Assistant Maintenance Supervisor and Corresponding Salary
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Attached is the job description for Assistant Maintenance Supervisor and Corresponding Salary for your review/approval.

V.I. Approve Job Description for District Technology Technician and Corresponding Salary
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attached is the job description for District Technology Technician and Corresponding Salary for review/approval.

V.J. Approve Capital Funds Request form for BG 18-391 Softball Field House Project
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Attached is the Capital Funds Request for BG 18-391 Softball Field House Project for review/approval.

V.K. Approve ADECCO Client Service Agreement
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Attached is the ADECCO Client Service Agreement for review/approval.

Adecco entered into a contract for "Services with KDE's Office of Career and Technical Education under which it places students to work In the private sector through the "Co-Op" program.   

V.L. Approve Emergency Teaching Certification
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 A posting to attract and employ a full-time certified teacher for Band Director at T.K. Stone Middle School was placed on the Kentucky Employment Placement Services (KEPS), on the district's application software (Talented), and on Vacancy Announcements throughout the district.  With board approval, the district would like to employ a candidate who holds an Emergency Certification in Band until full certification is granted by EPSB.

V.M. Approve Contract for Physical Therapy Services
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Mrs. Kristin Froedge, Director of Special Programs is requesting approval of Contracting Services for Physical Therapy.

Kelli McKinney, with The Kid SpOt Center, has agreed to continue servicing EIS as our Physical Therapy SErvice Provider for students in the district with needs as designated by their IEP.

I would recommend that the school district approve the contract for services with Ms. Kelli McKinney, upon board approval, as our Licensed Physical Therapist.  The greed upon contracted rate is $70.00 an hour for the 2018-2019 school year.  Funding for these services would come from General Funds.  As a consultant for the district, Ms. McKinney will provide individual consultations with the students and/or teachers as required by the IEOs. 

V.N. Approve Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those Paid Since Last Meeting for July 2018)
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Attached are the Treasurer's Monthly Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register,  Vendor List and Special construction Accounts for July 2018 (subject to audit) and payment of bills and claims as listed on the Boards Orders of the Treasurer.

V.O. Acknowledge Receipt of the Annual Financial Report for 2018-2019
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Attached are the 2017-2018 Balance Sheet and Annual Financial Report (subject to audit) for your review.

V.P. Acknowledge Receipt of the Superintendent's Personnel Report
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Attached is the Superintendent's Personnel Report for August for your review.

VI. ACTION ITEMS
VI.A. Consideration of Approval of the 2019 Tax Levy
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See Attached

VII. CONSTRUCTION UPDATES
VIII. INSTRUCTIONAL FOCUS
VIII.A. Data Security and Breach Notification Best Practices Guide - presentation
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Mr. Tim Maggard, EIS Director of Technology will be discussing data security and breach notification best practices.

IX. NEW BUSINESS
X. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XI. ADJOURNMENT