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I.
CALL TO ORDER
The June 20, 2016 Regular Board Meeting is Called to Order
II.
PLEDGE OF ALLEGIANCE
"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL"
III.
CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items. Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place it on the action agenda for further discussion and review.
IV.
RECOGNITION OF GUESTS AND SPECIAL ACCOMPLISHMENTS
IV.A.
EHS Summer Graduate
Mr. Cody Goodman has worked very hard over the past few weeks and has earned the credits necessary to earn his high school diploma.
IV.B.
EHS Tennis Team
The EHS Girls and Boys tennis teams qualified to compete as teams at the KHSAA State Tennis Competition. Several individual players qualified in singles and doubles.
EHS Girls Tennis Team:
Minha Bhatti, Shelby Eriksen, Laura Hinkle, Anastasia Newsome, Toni Pfeiffer, Carley Pyles, Rachel Warden
EHS Boys Tennis Team:
Hunain Abri, Paul Fiepke, Ameer Haider, Nathan Henson, Nathan Johnson, Patrick Lawson, Kent Smith, Jared Towell
They are coached by Karen and Roger Henson
IV.C.
EHS Track Team
Members of the EHS Girls and Boys Track Team qualified to compete at the KHSAA State Track and Field Competition.
Boys Track Team
Mickey Doolittle Pole Vault
Kaleb Humphries Pole Vault
Adam McAnally 3200 M. Run
Grayson Stinger 800 M. Run
Treyvon Marshall Triple Jump
Nyrobi Dornan High Jump
4 X 400 m Relay:
Grayson Stonger
Brett Siddle
Donovan Huskey
Justin Cockerham
Girls Track Team
Girls 4 X 800 M Relay:
Isabella Galvez
Claire Ratliff
Sarah Been
Savannah Kingery
4 X 400 M Relay:
Jordan Nuccitelli
Amirr Evans
Bailey Nall
Claire Ratliff
4 X 200 M Relay:
Amirr Evans
Bailey Nall
Tey Dornan
Jordan Nuccitelli
Leia Gregory High Jump & Long Jump
Ahjani Evans Discus
Claire Ratliff 800 M Run
Amirr Evans 400 M Dash
Bailey Nall 400 M Dash
Ngozi Akukwe Discuss & Shot Put
Tori Smith Pole Vault
Sarah Been 3200 M Run
Savannah Kingery 800 M & 1600 M Run
Isabella Galvez 1600 M Run
Leia Gregory High Jump & Long Jump
Ahjani Evans Discuss
Claire Ratliff 800 M Run
Amirr Evans 400 M Dash
Bailey Nall 400 M Dash
Ngozi Akukwe Discuss & Shot Put
Tori Smith Pole Vault
V.
APPROVAL OF CONSENT AGENDA ITEMS
V.A.
Acknowledge Receipt of the SBDM Written Reports
Attached are the SBDM Written Reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary School, Morningside Elementary School and Panther Academy for your review.
V.B.
Approve Board Meeting Minutes
Attached are the minutes from the May 16, 2016 Regular Board Meeting and the May 24, 2016 Special Board Meeting for your review/approval.
V.C.
Approve Overnight Field Trip Requests
Ms. Jennifer Burnham, Principal at T.K. Stone Middle School is requesting approval for:
T.K. Stone Girls Basketball 7 & 8th grade teams to travel to Lexington, KY July 21-23, 2016 to participate in Transylvania University's girls basketball camp. Transportation will be provided by each family.
Mr. Steve Smallwood, Principal at Elizabethtown High School, is requesting approval for:
EHS Band Students to travel to Washington D.C. via charter bus, March 30, 2017-April 3, 2017 to participate in the International Music Festival.
EHS Boys Soccer Team to travel to Lexington, KY July 22-24, 2016 to participate in the Bluegrass State Games.
EHS Volleyball Team to travel to Lexington, KY July 29-31, 2016 to participate in the Bluegrass State Games.
V.D.
Approve Request to Declare Surplus
Mr. Tim Maggard, Director of Technology and Mr. Joe Nepi, Assistant at T.K. Stone Middle School are requesting approval to surplus old Televisions located at T.K.Stone Middle School. They no longer work and would like to send them to salvage.
Atcher - Room 406 - Zenith - Serial: 121-43500141
Bal - Room 135 - Zenith - Serial: 021-44380154
Coogle - Room 221 - Sanyo - Serial: V9070333634806
Davis - Room 137 - Sanyo - Serial: V9140340606155
Halk – Room 223 – NetTV – Serial: 1422H1202
Hamilton - Room 411 - Sony - Serial: 7000271
Hindle - Room 145 - Zenith - Serial: 021-44380050
Lutz - Room
Girls Locker Room in the Front of the Gym - Zenith - Serial: 091-46120344
Mills - Room 413 - Zenith - Serial: 021-44380017
Mooney - Room 213 - Zenith - Serial: 40113440127
Perry - Room 217 - Sanyo - Serial: V9140340606394
Macy - Room 222 - Sony - Serial: 7778019
Pfeiffer - Room 143 - Sanyo - Serial: V9140340606121
Shearer - Room 214 - Sanyo - Serial: V9140340606390
Steffy - Room 402 - Zenith - Serial: 121-43500149
Weaver - Room 140 - Sanyo - Serial: V5060181770196
V.E.
Approve Request to Change Fee for a Replacement Lock at Elizabethtown High School
Mr. Steve Smallwood, Principal at Elizabethtown High School is requesting approval to change the fee for a replacement locker lock from $3.00 to $5.00.
V.F.
Approve 2016-2017 Memorandum of Agreement for Special Education Services between EIS and Central Kentucky Head Start
EIS provides special education services for Head Start students who reside in the Elizabethtown Independent School District for many years.
The services we provide for students with disabilities at Head Start include speech therapy, occupational therapy, physical therapy and psychological assessment. Head Start provides instruction, health and social services for students with disabilities. We have enjoyed a very positive working relationship with Head Start in the past and look forward to working with them in the years to come.
The annual Memorandum Of Agreement is attached for your review.
V.G.
Approve the Personnel to Serve as Admissions and Release Committee (ARC) Chairperson(S)
It has been the standard practice for the past several years for the Director of Special Programs, the building level principals, assistant principals and guidance counselors to serve as chairperson(s) for the School-Based Admissions and Release Committee (ARC).
Attached is a memorandum from Mrs. Kristin Froedge, Director of Special Programs for your review requesting your approval of the 2016-2017 personnel to serve as ARC Committee Chairpersons.
V.H.
Approve the Fidelity (Performance) Bond of Treasurer
KRS 160.560 summarizes the terms and conditions for the treasurer's bond. The treasurer shall execute an official bond for the faithful performance of the duties of his/her office, to be approved by the local board and the commissioner of education. The bond shall be guaranteed by a surety company authorized to do business in this state, and shall be in the amount determined by the board of education in accordance with the regulations promulgated by the Kentucky Board of Education. At this time, we are seeking approval to approve the Bond of Treasurer in the amount of $300,000.00. The premium on the bond shall be paid by the board of education and a copy of the bond is to be filed with the commissioner of education. Attached is the Fidelity (Performance) Bond of Treasurer form for your review/approval.
V.I.
Approve Direct and Indirect Cost Rate
The Kentucky Department of Education Calculates the District Indirect Cost Rates to be used in the Elizabethtown Independent School System to use when charging indirect costs to School Food Services Program and Federal Grant Awards. The rates calculated for use beginning July 1, 2016 are Non-Restricted Rate of 14.54 and Restricted Rate 2.88.
V.J.
Approve General Liability, Property, Business Auto, Umbrella and Workers Comp-KEMI Insurance Bid
We are recommending renewing our General Liability, Property, Auto and Umbrella with Liberty Mutual for $113,010.00 and our Workers Compensation with KEMI for $63,194.16 for a total premium of $176,204.16 for the 2016-2017 school year.
Attached is a comparion submitted by Curneal & Hignite Insurance for your review.
V.K.
Approve Funding on the Special Energy Project for Lighting Upgrades at the Valley View Education Center
We are requesting approval for the Special Energy Project Funding made available thru LG&E, KU to upgrade the lighting at Valley View Education Center. LG&E, KU will provide $6,000.00 toward the project and the district will be responsible for paying the remaining $4,219.00 and provide the labor for the project.
V.L.
Approve Bid for Carpet Purchase and Installation in the EHS Media Center
EIS advertised that we would be accepting sealed bids for the purchase and installation of carpet for the EHS Library on May 30, 2016. Bids were accepted until 10:00AM on June 14, 2016.
Bids were received from E'town Paint & Decorating, Hodgenville Paint & Decorating and Summit Home Improvement. At this time, we are recommending approving the bid submitted by E'town Paint and Decorating for Philadelphia Hook Carpet Squares cover base and installation for $15,825.81.
V.M.
Approve Request for Proposal for the Purchase and Installation of a Student Performance Assessment Tool
EIS advertised Requests for Proposal for the purchase and installation of a student performance assessment tool on May 30, 2016. Proposals were accepted until June 14, 2016 @ 11:30 A.M.
We received proposals from PowerSchool and Renaissance Learning for the Student Assessment Tool. After careful review of the proposals and evaluation of the needs of the district we recommend accepting the proposal from Renaissance Learning for the subscription fee for 520 licenses, hosting fees and professional development for a total cost of 29, 372.65 with the option to renew for up to 4 additional years.
V.N.
Approve Request for Proposal for the Purchase and Installation of a Comprehensive Reading Intervention Program for T.K. Stone Middle School
EIS advertised requests for proposals for the purchase and installation of a Reading Intervention Program for T.K. Stone Middle School. Proposals were accepted until June 14, 2016 @ 11:00 A.M.
We received bid from Houghton Mifflin and ThinkCerca for the Comprehensive Reading Intervention Program at T.K. Stone Middle School. After careful review and evaluating the needs of the T.K. Stone we recommend accepting the proposal from Houghton Mifflin Harcourt for the software, professional development and hosting service for $45,050.00
V.O.
Approve Local School Nutrition Procurement Plan
The USDA has issued guidelines for the procurement of Goods and Services with Federal Dollars thru the School Nutrition Program. Seeking approval of the local School Nutrition Procurement Plan in compliance with the Federal Regulations for 2016-2017.
V.P.
Approve the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those Paid Since Last Meeting for May 16, 2016 and from Special Accounts)
Attached are the Treasurer's Monthly Report for May, 2016 (subject to audit) and payment of bills and claims as listed on the Board's Orders of the Treasurer (checks #
V.Q.
Approve Revised Substitute Salary Schedule
It’s becoming increasingly more difficult to secure highly qualified substitute teachers, and to do so, we need to remain financially competitive with neighboring school districts. At this time, we pay five dollars ($5) less per day than the Hardin County Schools, except for Rank 5 substitute teachers, and we pay $10 dollars less per day for that category of substitute teacher.
The last time our district’s substitute teachers received an increase in pay was in 2005, so I would like to recommend that the Board consider an increase to the daily pay for our substitute teachers.
At this time, the pay scale for substitute teachers in our district is as follows:
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Current Pay Schedule for Substitute Teachers
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Rank 5 = $65/day
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Rank 4 = $75/day
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Rank 3 = $85/day
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Rank 2 = $90/day
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Rank 1 = $95/day
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I would like to recommend that the salary schedule for our substitute teachers be changed to the following. It reflects a five dollar ($5) increase per day for each rank in the pay schedule.
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Recommended Pay Schedule for Substitute Teachers
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Rank 5 = $70/day
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Rank 4 = $80/day
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Rank 3 = $90/day
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Rank 2 = $95/day
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Rank 1 = $100/day
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In an average school year, the additional cost to the district would be less than $10,000 (not including the cost of benefits).
Your approval of the requested increase in pay for our substitute teachers would be greatly appreciated.
For Your Reference:
Rank 5 Emergency Certificate with 64-95 College Credit Hours
Rank 4 Emergency Certificate with more than 95 College Credit Hours or Degree
Rank 3 Certified Teacher with a Bachelor’s Degree
Rank 2 Certified Teacher with a Master’s Degree
Rank 1 Certified Teacher with a Master’s Degree + 30 Additional College Credit Hours
V.R.
Acknowledge Receipt of the Superintendent's Personnel Report
Attached are personnel actions that have taken place since the May 16, 2016 board meeting for your review.
VI.
ACTION ITEMS
VII.
CONSTRUCTION UPDATE
Glen Thomas, Project Manager with Trane, will give an update.
VIII.
INSTRUCTIONAL FOCUS
VIII.A.
Presentation of the Strategic Plan
Mr. Jon Ballard, Superintendent of Schools will present/discuss the Strategic Plan for 2016-2021
VIII.B.
Approve the Strategic Plan
Consideration of approval of the Strategic Plan.
IX.
NEW BUSINESS
X.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
XI.
ADJOURNMENT
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