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I.
CALL TO ORDER
The August 17, 2015 Elizabethtown Independent Schools Regular Board Meeting is Called to Order
II.
PLEDGE OF ALLEGIANCE
"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC TO FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL"
III.
CONSIDERATION OF APPROVAL OF BOARD MEETING AGENDA
Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items. Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.
IV.
APPROVAL OF CONSENT AGENDA ITEMS
IV.A.
Acknowledge Receipt of SBDM Written Reports
Attached are the SBDM written reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy for your review.
IV.B.
Approve Board Meeting Minutes
Attached are the minutes from the July 20, 2015 Regular Board Meeting for review/approval.
IV.C.
Approve Fund Raising Requests for 2015-2016
Board Policy 09.33 pertaining to Fund Raising Activities states "Fundraising requests must be submitted to the Superintendent by August 1 of each school year. All school fundraising activities must have prior approval of the Board of Education, channeled through the Principal and Superintendent".
Each school's principal has submitted their schools fundraising for the 2015-2016 school year. Copies of the Compilation Fund Raising Activity forms for Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary School, Helmwood Heights Elementary School, and Panther Academy are attached for board review/approval.
IV.D.
Approve the Kentucky Educational Collaborative for State Agency Children (KECSAC) Memorandum of Agreement for 2015-2016
The Glen Dale Center was established in 2009 after the initial agreement between EIS and the Kentucky Educational Collaborative for State Agency Children (KECSAC), Eastern Kentucky University. The Memorandum of Agreement must be updated and approved annually. Attached is the 2015-2016 Memorandum of Agreement for review/approval.
IV.E.
Approve Contractual Services Agreement between EIS and Communicare Children's Services
Attached is the 2015-2016 Contractual Services Agreement between Communicare Children's Services and EIS. These services will be provided for students within the EIS district in conjunction with FRYSC to provide mental health counseling within the schools and is the contract as in past years.
IV.F.
Approve Request to Declare Surplus
Mr. Nate Huggins, Assistant Superintendent for Student and Support Services is requesting approval to surplus Bus 22 VIN 4DRGSAAN7SA067129, 1995 model
Bus 24 VIN 1HVBJAAN3WA08314, 1998 model
Both of these busses are in need of repair. It will be more beneficial to sell them than to keep them in the inventory.
If approved, Mr. Nate Huggins, Assistant Superintendent for Student and Support Services would like to sell these busses and the money received from the sale of these busses would go towards the transporation account.
IV.G.
Approve Field Trip Requests
Ms. Jennifer Burnham, Principal at T.K. Stone Middle School is requesting approval for:
T.K. Stone Y-Club/KYA students to travel to Louisville, KY November 12,13,14, 2015 to attend the annual convention.
T.K. Stone BETA Club students to travel to Louisville, KY February 17,18,19, 2016 to attend the annual BETA Convention.
T.K. Stone History & Appreciation of the Arts Students to travel to Europe the summer of 2017. Agenda and Insurance info. is attached.
Mr. Steve Smallwood, Principal at Elizabethtown High School is requesting approval for:
EHS Girls Golf Team to travel to Bowling Green, KY October 7-10, 2015 to participate in the State Golf Championship (contingent upon qualifying )
E.H.S. Cross Country Team to travel to Nashville, TN September 12-13, 2015 to participate in AF Bridges Cross Country Meet
IV.H.
Approve Fee Requests for Individual Student Payments
Mrs. Kelly Graham, Principal at Panther Academy is requesting approval of the individual student payment up to $10.00 per field trip fee per student for the 2015-2016 school year.
Ms. Jennifer Burnham, Principal at T.K. Stone Middle School is requesting approval of the individual student payments of $250.00 per student for the Y-Club/KYA Convention, $165.00 per student for the BETA Convention and $507.00 for the 8th grade trip to Washington, DC.
IV.I.
Acknowledge Receipt and Review of Board Procedure 05.31 AP.21 Revision
The Application and Agreement for Use of District Property 05.31 AP.21 form needs updating/revised. The revisions are hi-lighted in red for your review.
IV.J.
Acknowledge Prior Approval of Board Policy/Procedure Revisions
The minutes need to reflect that board policy 03.18-Evaluation of Certified Personnel and procedures 03.18 AP.11, 03.18 AP.12 Confidentiality of Records and 03.18 AP.22 were approved at the June 15, 2015 board meeting (Board Action # 14548 (P) and not intended for approval at the July 20, 2015 board meeting.
(Board Policy 03.18-Evaluation of Certified Personnel and Procedures, 03.18 AP.11 Appeals Hearing, 03.18 AP.12- Confidentiality of Records, 03.18 AP.22-Evaluation Committee/Evaluators and Observers were inadvertently left in the batch for approval, but had been approved in June. These were approved with modifications on June 15, 2015 Board Order # 14548 (P)and were not intended for approval again at this time.
IV.K.
Approve Kentucky Department of Education's District Assurances for 2015-2016
In order for the district to continue to receive state and federal funds, the district must declare that we are in compliance with all assurances listed in the KDE "District Assurances" document (attached). This is an annual submission.
IV.L.
Approve Petition for Early Enrollment
Mrs. Kelly Graham, Principal at Panther Academy is recommending that a student be allowed early entry into Kindergarten for the 2015-2016 school year.
After careful consideration and completion of required evaluations to include the proper testing per policy 09.121, it was determined that said student's level of development meets the standards, academically as well as socially to enter Kindergarten.
IV.M.
Approve Early Graduation Request due to Hardship
Attached is a request for early graduation due to hardship.
After review, it has been determined that this student does meet all of the requirements for early graduation.
IV.N.
Approve the Revised Certified Evaluation Plan
Attached is a copy of the Revised Certified Evaluation Plan for your review/approval.
Since the Board of Education approved the Certified Evaluation Plan submitted at the June 15, 2015, regularly scheduled meeting, the plan was sent to the Kentucky Department of Education for their review and approval.
On July 10, 2015, the Kentucky Department of Education contacted me recommending a few revisions to the plan we submitted. This process is common and has occurred with all Kentucky school districts.
The recommended revisions have been made to the plan since it was reviewed in June 2015. These revisions were sent to the Kentucky Department of Education, and the department has approved our plan with these revisions.
Ms. Cora Wood, Director of Personnel is recommending that the Board of Education approve the revised Certified Evaluation Plan.
Specific items revised are listed below, and they are highlighted in the attached document.
Thank you for your consideration of this request.
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Page 8 – added one definition: Overall Student Growth Rating
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Page 10 – Acronym for SMART, changed the word Smart to Specific
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Page 18 – changed wording to match statute
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Page 19 – edited to state that a minimum of one full observation would be conducted in the one-year evaluation cycle
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Page 25 – took out the word online for the student voice survey – we won’t be doing it online; we’ll be using our own system
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Page 26 to 27 – changed the wording – all teachers regardless of class size must participate in the student voice survey – those with a ‘n’ size of less than 10 just may not receive results of the survey
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Page 29 –edited the first bullet under Student Growth Goal Criteria – allows OPGES to align to their standards and not the Kentucky Core Academic Standards
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Page 34 – had to change the wording so that it was clearly articulated that the percentage of students had to MEET the student growth goal target (the old wording was SHOW)
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Page 49 – top paragraph – reworded this; middle of the page – had to change this to note that no matter when they’re hired, two site-visits have to be conducted (required in statute); bottom of page – had to add something about how it’s documented
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Page 50 – had to reword this to clarify and define how the process would occur and be documented
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Page 51 – had to note how documentation would occur
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Page 54 – had to modify the 100 Day Local Contribution Option – you must have a Local Student Growth Goal – no matter what (statute)
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Page 80 – changed the date at the top of the page to August 31, to align to our plan (prior edition had Sep 30)
IV.O.
Approve Treasurer's Monthly Financial Report and Payment of Bills and Claims (Those Paid Since Last Meeting, for July 2015)
Attached are the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for July 2015. Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.
IV.P.
Acknowledge Receipt of the Annual Financial Report for 2014-2015
Attached are the 2014-2015 Balance Sheet and 2014-2015 Annual Financial Report (Subject to Audit) for your review.
IV.Q.
Acknowledge Receipt of Superintendent's Personnel Report
V.
ACTION ITEMS
V.A.
Consideration of Approval of the Agreement between EIS and the Elizabethtown Police Department for a School Resource Officer and Corresponding Job Description
Attached is the agreement between EIS and the Elizabethtown Police Department for School Resource Officer and corresponding job description.
VI.
CONSTRUCTION UPDATES
VI.A.
Approve BG 4 for T.K. Stone Middle School Pool Renovation and Expansion Project
Mr. Kyle Abney, Project Manager with RBS Design Group, P.S.C. is requesting approval of the BG 4 for the T.K. Stone Middle School Pool Renovation and Expansion Project (BG #12-277)
VI.B.
Approve BG-5 for the T.K. Stone Middle School Pool Renovation and Expansion Project
Mr. Kyle Abney, Project Manager with RBS Design Group, P.S.C. is requesting approval of the BG 5 for the T.K. Stone Middle School Pool Renovation and Expansion Project (BG #12-277)
VI.C.
Consideration of Approval of Revised BG-1 for the Morningside Parking Lot Expansion Project
There was not enough money in the contingency for Change Order #2 on this project, therefore, a revised BG-1 is needed.
VI.D.
Consideration of Approval of Change Order 001 for the Morningside Elementary School Parking Lot Expansion Project
Attached is a copy of Change Order 001 to Phillips Brothers Construction for the MES Parking Lot Expansion Project BG 15-145
The reason for this change order is to change the start date for construction to July 21, 2015.
VI.E.
Consideration of Approval of Change Order 002 for the Morningside Elementary School Parking Lot Expansion Project
Attached is a copy of Change Order # 002 to Phillips Brothers Construction for the MES Parking Lot Expansion Project for your review/approval BG 15-145
The reason for this change order is for additional paving and parking spaces which adds $4,941.00 to the project.
VI.F.
Consideration of Approval of Change Order for the Elizabethtown High School Exterior Lighting Upgrades
Attached is Change Order 001 to Knight Electric, Inc. for the Elizabethtown High School Exterior Lighting Project BG-144 for review/approval.
The purpose for this change order is to change to start of construction date to July 8, 2015
VII.
INSTRUCTIONAL FOCUS
VII.A.
Presentation by Elizabethtown High School Regarding ACT Scores
VIII.
NEW BUSINESS
IX.
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING SPECIFIC MATTERS AS OUTLINED IN KRS 61.810 (if needed)
X.
ADJOURNMENT
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