THE AUGUST 18, 2014 REGULAR BOARD MEETING OF THE ELIZABETHTOWN BOARD OF EDUCATION IS CALLED TO ORDER

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

Mr. Steve Smallwood, Principal at Elizabethtown High School, will make a presentation regardin ACT scores

• 2014 State Act Report

Attached are the SBDM written reports from Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary, Helmwood Heights Elementary and Panther Academy. 

• EHS July 22
• EHS June 11
• HH July 21
• MES 8-11- Sp. Meeting
• MES July 29
• PA July 28
• TKS July 17

Attached are the minutes from the July 21, 2014 Regular Board Meeting and the July 29, 2014 Special Board Meeting for your review and approval.

• July 29 Sp. Meeting Minutes
• Meeting Minutes July 21
• Personnel Report
• Supt. Evaluation

Board Policy 09.33 pertaining to Fund Raising Activities states "Fundraising requests must be submitted to the Superintendent by August 1 of each school year.  All school fundraising activities must have prior approval of the Board of Education, channeled through the Principal and Superintendent".
Each school's principal has submitted their school;s fund-raising fo the 2014-2015 school year.  Copies of the fund-raising activity request forms for Elizabethtown High School, T.K. Stone Middle School, Morningside Elementary School, Helmwood Heighs Elementary School, Panther Academy and Panther Place are attached for board review/approval.

• Addl Fundraiser EHS Spirit Items
• EHS Fundraising Request
• HH Fundraising Request
• MES Fundraising Request
• PA Fundraising Request
• Panthe rPlace Fundraising Request
• TKS Fundraising Request

The GlenDale Center was established in 2009 after the initial agreement between EIS and the Kentucky Educational Collaborative for State Agency Children (KECSAC), Eastern Kentucky University.  The Memorandum of Agreement must be updated and approved annually.  Attached is the 2014-2014 Memorandum of Agreement for review and approval.

• Attachment 1b
• Attachment 5
• Attachment 6
• Attachment 7
• Attachment 8
• Attachment 9
• KECSAC Attachment 1a
• KECSAC MOA

Ms. Michelle Hart, Principal at Helmwood Heights Elementary School is requesting approval (see attached letter) to surplus outdated textbooks that were purchased several years ago.  They would like to sell the surplused textbooks to Follet Book Company and use the funds to purchase new science equipment.

• Inventory Textbook Surplus
• Letter Requesting Approval

Ms. Danna Monroe, Project Manager with Jenkins Essex Construction is seeking approval of BG-4's for the Elizabethtown High School Athletic Complex Construction Project - BG-12-079:

BCD, Inc. in the amount of $585,901.44
Whit-Cor Masonry, Inc. in the amount of     $280,185.00
Modern Welding co. of KY, Inc. in the amount of $110,045.00
NPM in the amount of $63,760.00
The Atlas companies in the amount of $35,550.00
W.R. Cote & Associates, Inc. in the amount of $22,350.00
American Tile Co., Inc.    in the amount of $10,920.00
Bennett's Carpet, Inc. in the amount of $20,500.00
Bastin Painting, Inc. in the amount of $54,515.60
US Specialities in the amount of $66,209.00
Toadvine Enterprises in the amount of $412,237.00
Landmark Sprinkler, Inc. in the amount of $83,392.00
GBMC, Inc. in the amount of $403,472.16
Gene Ray Electric Co., Inc. in the amount of $548, 166.00
Phillips Brothers Construction in the amount of $384,049.28
Scotty's Contracting & Stone, LLC in the amount of $190,514.89
Sprinturf in the amount of $585,718.00

• BG-4's Athletic Complex

Ms. Danna Monrow, Project Manager with Jenkins Essex Construction is requesting approval of BG-5 for the Elizabethtown High School Athletic Complex Project Closeout.

• BG-5 Athletic Complex

Elizabethtown Community and Technical College has rented/used the gymnasium at T.K.Stone for the past two years to play their home basketball games. 
ECTC has established a Soccer Team and would like to lease the Football Stadium as well.  ECTC is requesting to rent/use the Gymnasium and the Football Stadium at T.K.Stone Middle School for the 2014-2015 school year.
Attached is a copy of the rental agreement between ECTC and EIS.

• ECTC Rental Use Agreement

Attached are two (2) Notices of Shortened School Day and/or Week from Mrs. Kristin Froedge, Director of Special Programs.

Student 1 - The ARC decided that due to severity of seizure activity in the morning hours, and based on doctors recommendation, that this student would be best served through shortened school day.

Student 2 - The ARC met to discuss this student's IEP and schedule for 2014-2015 school year.  Last year this student was home schooled due to extreme anziety and aggression/violent behaior at home in relationship to coming to school.  Parent wants to try public school again, but doctor recommends a shortened school day to help relieve the anxiety.  The ARC agreed to the recommendation.

Students with disabilities are expected to attend school for the entire school day.  However, when circumstances warrant, the Admissions and Release Committee (ARC) may determine it is in the student's best interest to shorten his or her school day and/or week.  Districts must meet the same requirements for granting a shortened school day as in previous years, including having a medical statement signed by a physician; documented determination by the student's ARC that a shortened school day is needed; an IEP that prescribes the length of the shortened day; and approval by the district's Board of Education that maintains the student's confidentiality.

• Waiver A
• Waiver B

Memorandum for the Elizabethtown Independent Schools Board of Education 

From:   Cora Wood, Director of Personnel 

Date: August 6, 2014 

Subject: Revision to Job Description for Director of Finance 

During the spring 2014 Kentucky Legislative Session, House Bill 154 was adopted and signed into law by the Governor in April, 2014.  The legislation amends KRS 160.431, and one of the amendments includes the following: 

Clarify that persons seeking initial employment as a school finance officer on or after July 1, 2015, hold a certificate of legal qualification for the position issued by the Department of Education. 

As a result, I am recommending that the qualifications for the Director of Finance be revised from the current requirement to the revised requirement. 

Current Statement in Job Description for Qualifications Required:

As established by Kentucky Revised Statutes, the Kentucky State Board of Education and the Board of Education. 

Requested Revision in Job Description for Qualifications Required: 

A bachelor’s degree and a certificate of legal qualification for the position issued by the Kentucky Department of Education 

Your approval of the revised job description would be greatly appreciated.

• Revised Job Description for Director of Finance

Attached are the 2013-2014 Balance Sheet and the 2013-2014 Annual Financial Report (Subject ro Audit) for your review.

• 2014 Unaudited AFR
• 2014 Unaudited Balance Sheet

Consideration of Approval of the Treasurer's Monthly Financial Report and Payment of Bills and Claims (those paid since last meeting, for July 2014 and from Special Accounts).  Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.

• Balance Sheet
• Cash Flow
• Check Reconciliation
• Financial Report
• Monthly Report
• Payments from Special Accounts
• Vendor List

Attached are personnel actions taken since the last meeting of the Board of Education.

• Personnel Report

Kentucky Center for School Safety is proud to provide an email tip line to all Kentucky schools.

The Safety Tip line, Online Prevention or S.T.O.P Tip line is designed for use as an "online" reporting/prevention tool. If students, parents or community members know of an unsafe situation in school (bullying, weapons, drugs or alcohol, etc.), they can anonymously pass on that information.

What is it? This tip line in no way replaces the face to face open communication and relationships built at our schools. The STOP tip line is just one more tool available for use by students or parents to communicate unsafe situations at school.

• One unique attribute of an "online" tip line is its availability.  A student, parent  or community member can submit information day or night.
• Also, many students may feel more comfortable emailing about a situation (instead of a face to face meeting with school officials).
• The main purpose of the tip line is to add another layer of accessibility between students and trusted school personnel.

This tip line is not for immediate response. If anyone needs immediate assistance, they should dial 911.

 How does it work?   Students or Parents 

• Click logo on school's webpage
• Choose whether you want to submit a tip about 1) bullying, 2)violence or 3) other risky behaviors (i.e. alcohol, drugs, self-harm, sexual abuse or theft, etc...)
• Fill-in the check boxes and explain
• Click submit

   Schools  (This tip line is free of charge to Kentucky school districts)

• Partner with Kentucky Center for School Safety
• Attend training on the STOP tip line program
• Receive logos to place on your websites
• Create email account to direct the submitted forms
• Investigate tips in a timely manner

   Kentucky Center for School Safety

• Host web pages and STOP tip line forms
• Train school personnel
• Provide ongoing assistance when needed

• Agreement KCSS
• Safe Schools Flyer

Mr. Steve Smallwood, Principal at Elizabethtown High School and Mr. Doug Barnes, Athletic Director at Elizabethtown High School are requesting approval of the additions of Archery, Bowling, and Bass Fishing to the Athletic Programs at Elizabethtown High School.  These additions will give our students three more options to be involved in extra-curricular activities.  Schools that are in close proximity to us have already added these sport activities.  Attached is more information and a breakdown of the cost to the Board.

• Archery Frequently Asked Questions
• Bass Fishing Frequently Asked Questions
• Bowling Frequently Asked Questions
• Expense Information