The May 19, 2014 Regular Meeting of the Elizabethtown Board of Education is Called to Order

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular board meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda the members of the board may request to "pull" any item from the consent agenda and place the item on the action agenda for further discussion and review.

STUDENTS OF THE MONTH
Elizabethtown High School                                 Megan Meek
The EHS Student of the month for May is Megan Meek.  Megan is a senior who has not only challenged her academically but also represents Panther Pride with integrity.  While at EHS, Megan has been a member of the Pep CLub, Spanish Club, Beta Club, Green Dot Program, and the Student Council (where she is currently promotion chair).  In addition, Megan played on the Varsity Volleyball team and plays club volleyball for Elizabethtown Volleyball Academy.  She also was an assistant coach for the T.K. Stone Volleyball team.  Megan's teachers wanted to share a few comments with you.  Mr. Ernst, senior English teacher comments, "Megan is an excellent student who always goes above and beyond what is expected of her.  She works hard and maintains a positive attitude even when she encounters obstacles.  More importantly, she is kind and friendly to everyone she meets.  It is truly a pleasure having Megan in class."  Mrs. Black said, "Megan is a multitalented young lady as she succeeds in the classroom, and demonstrates leadership in the classroom and on the Volleyball Court.  Her work is always excellent, as she desires to learn for understanding and insight.  She is diligent in her academic work as she always strives to do her best!  She sets high standards for herself and then works to achieve those goals every day.  Megan is a pleasure to work with everyday!"  and finally Mrs. Pennington added, "Megan works at Panther Academy in Mrs. Gregory's class as a career development student.  Megan has become an integral part of the class.  She loves "her" students and they love her.  She is learning about elementary education and early childhood development through career development.  Megan is a dependable and conscientious student."

Etown High School is truly honored to have Megan Meek represent us as May Student of the Month.

T.K. Stone Middle School                                   Sydney Pinkham
Linda Gregory wrote these words about Sydney-
Sydney Pinkham is an oxymoron in a blonde package: a mild-mannered dynamo. Her gentle demeanor belies the 110% effort she gives to each endeavor whether it is in the classroom, or on the soccer field, or in the circle of friendship and family. She is a total treat to teach; she is unmatched in taking responsibility for her schoolwork with her encouraging smiles and constant class participation. She is focused on helping her soccer team succeed. Sydney comes from a line of Pinkhams who have maintained the Etown tradition of excellence and is a perfect choice for TKS Student of the Month.

Helmwood Heights Elementary                          Caleb Adams
Mrs. Davis' class wrote this about Caleb-
Have you ever met a person who's just an all around good kid?  Someone who's responsible, determined, smart, and a friend to everyone?  Well, we have that kid right here in our classroom and his name is Caleb Adams!  We have several reasons why we think Caleb deserves the honor of Student of the Month so read on to learn about this excellent example of good character in our school.

"Caleb is a smart, out-going person.  He always has his head held high and he makes everyone laugh or smile." - Trinity Withers
"Caleb always turns his homework and class work in on time, plus he gets good grades.  This shows he is responsible." - Carlos Roman
"Caleb's got the power!  He's also nice, caring, and a good at singing.  He pays attention and stops what he's doing when adults are talking or announcements are on." - Anabeth Johnson
"He is fun to be around, is intelligent, and likes to help out." - Paige Roberts
"Caleb is a very loyal friend.  He is smart and honest and I know he will always be a great friend to me in the future." - Austin Woosley
"Caleb is happy and he always cheers people up around him." - Ali Ahmed
"He always makes sure his work is quality work." - Andy Bailey
"Caleb is an amazing student, friend, and cousin!" - Addison Williams
"Caleb is one of those people whom you want on your team!  He always has a positive approach and attitude, no matter what task he has been given.  Whether he's on the playground, in the classroom, or anywhere at school, Caleb is a leader by example for good character.  He inspires others to be a good sport, gives 100% on his school work, and encourages healthy competition.  It is obvious that Caleb is destined for success in life!" - Mrs. Davis

As you can see, Caleb Adams is a top-notch student and person.  Congratulations, Caleb!  You deserve this honor and you make us all happy and proud.  Helmwood Heights is a better place because you are here!

Morningside Elementary                                Donovan Adams
Donovan Adams is an amazing, and hard working student.  He comes into class each and every day to learn.  He wants to do well, and gives every task 110%.  While in writing class, he is able to focus, and write about any topic given to him.  In social studies, he is eager to learn, and often wants to share about his own personal experiences.  Learning excites Donovan, and that has been a wonderful and rewarding trait to watch as this year has gone by.  He is such a fun and sweet student, and I have truly enjoyed having him in class this year.                       Written by Ms. Gardner
Donovan Adams is the type of student that is always doing the right thing.  He tries so hard in science class.  He is always listening and thinking.  He is always engaged in what we are learning.  He amazes me with his thinking outside the box when it comes to problem solving with science problems.  He could be our next engineer or research scientist tackling the world's problems.  Donovan is such a hard working student in class.  He excels at everything he does because he gives it 100%.  I love having Donovan in my 4th grade science class.                                     Written by Sharon Billings -4th grade science teacher


Panther Academy                                         Terrion Willilams
Terrion Williams is a very sweet loving child.  She is social with other children and strives to please adults.  She takes on a role in our classroom to help the younger children.  She always wants to make sure the younger children are okay and following the rules.  Terrion is polite and pleassant to all who meet her.  She enjoys playing with baby dolls, painting and listening to stories.  Terrion is a blessing to our class and schools and we cannot wait to see her growth next year in Kindergarten. 


Panther Place                                               Kylee Jaggers
This has been Kylee's first year at Panther Place. She comes to us from Helmwood Heights Elementary where she is in Ms. Metcalf's second grade class. Kylee is a quiet, happy well-mannered little girl. She always follows the Panther Place rules without having to be reminded of them. Mrs. Williams told me that Kylee works hard to complete her assignments each day. She is kind, gets along with her classmates and does not get involved in the girl drama that often goes on. Kylee is polite and helpful in the classroom. I am very happy to announce Kylee as Panther Place's Student of the Month for May.

Kelly Graham, Principal at Panther Academy is recognizing Mr. Matthew Rackham for his support as a Watch D.O.G. parent volunteer.  Mr. Rackham has volunteered many, many  hours at Panther Academy.

Who are Watch DOGS? Fathers, grandfathers, step-fathers, uncles and other father figures who volunteer to serve at least one day a year in a variety of school activities as assigned by the school principal or other administrator.

WATCH D.O.G.S. (Dads of Great Students) - was founded to engage men, inspire children, reduce bullying and enhance the educationall environment in the schools.

WATCH D.O.G.S. (Dads of Great Students) - is the father involvement initiative of the National Center of Fathering that organizes fathers and father figures in order to provide positive male role models for the students and to enhance school security. 

Gabe Binkley is the 5oth Anniversary Regional Spelling Bee Winner


Gabe was the school-wide Spelling Bee winner at Helmwood Heights this year. 
He went on to compete at ECTC against 22 other students from  surrounding schools, including Hardin County, Larue County, Fort Knox and others.
We are very proud of Gabe and his accomplishments.

The Helmwood Heights Academic Team placed 1st overall in the district Governor's Cup Competition.
Members of the Academic Team:
Caleb Adams                    Suleman Khan
Ali Ahmed                        Reid Lunsford
Dylan Barnes                    Meredith McNally
Mary Bell                         Emily Pike
Gabe Binkley                    Rachel Shultz
Ethan Brown                    Lauren Whalen
Tessa Garcia                    Addison Williams
                                       Austin Woosley

The Helmwood Heights Academic Team consists of nine 5th grade and six 4th grade students.  At Governor's Cup, they compete in many different areas individuallly and in small teams.  Helmwood hosted district competition this year, which was held on February 25 and March 1.  The team placed first overall, with the following individuals and teams placing in their categories:
Math:                  3rd - Reid Lunsford, 4th Rachel Shultz
Language Arts:     2nd Addison Williams, 3rd Reid Lunsford, 5th Rachel Shultz
Science:              1st Caleb Adams, 4th Ethan Brown
Social Studies:     4th Ali Ahmed
Written Composition:    1st Addison Williams, 2nd Meredith McNally
Quick Recall:        3rd
Future Problem Solving:    1st

Helmwood placed 3rd overall at region competition held at Lincoln Trail Elementary on March 18 and 22
Language Arts:             2nd Addison Williams, 5th Rachel Shultz
Written Composition:    1st Addison Williams
Future Problem Solving:    3rd

Coaches Kimberly Strange and Tonya Gray

The Duke University Talent Identification Program (DUKE TIP) is a non-profit educational organization that is recognized as a leader in identifying and serving the educational needs of academically giftted youth.  Through identification, recognition, challenging educational programs, information, advocacy and research, DUKE TIP provides resources to gifted students, their parents, educators, and schools for the development of the students' optimal educational potential.

The DUKE TIP's 7th Grade Talent Search is the largest program of its kind in the nation.  Since its inception in 1980, over 2 million students have participated.  The 7th grade talent search academically talented seventh graders based on standardized test scores achieved while attending elementary or middle school.  Candidates are invited to take the ACT or the SAT college entrance exam as seventh graders, which allows them greater insight into their academic abilities.

T.K. Stone Middle School was recently notified that Ayesha Nasir and Nicole Webster earned scores qualifying them for special recognition at the state level. 

Two of TK Stone's EBots robots took the top two spots at the STLP RCX RoboRumble Jefferson County Regional held at Westport Middle School in Louisville.  The third 'bot just barely missed third place.  TKStone was impressive at the competition.

The top two teams qualified to compete at the State STLP Championshiip held in Rupp Arena on April 22.

Members of the LEGO EBots:
Landen Roberts
Jonas Clagett
Caleb Sanders
Eli Kuhn
Gary English
Carson Schwarz
Ethan Jackson
Illa Daunis
Jackson Helm
Briant Grant
Noah Wlaschin
Zack Johnson

We were recently notified that Ester Huggins has been accepted into the Gatton Academy for the 2014-2015 school year.

Gatton Academy applicants are high school sophomores who will have completed Geometry, Algebra I, and Algebra II by the end of their sophomore year. Students are selected based on SAT or ACT scores; academic grades from ninth and tenth grades; interest in advanced careers in science, technology, engineering, and math; student responses to application essay questions; interviews by Academy staff members; and recommendations from teachers and other individuals who can attest to a student's need and preparedness for the program. The application process is competitive with only an approximate 20% of applicants being accepted into the program.

The Gatton Academy of Mathematics and Science in Kentucky is the Commonwealth's only state-supported residential high school for students interested in pursing advanced careers in science, technology, engineering, and mathematics. Instead of spending their junior and senior years in traditional schools, our 121 students take all their coursework through Western Kentucky University with regularly enrolled college students. The Gatton Academy curriculum encourages students to develop the curiosity, reasoning ability, and self-discipline that lead to independent thought and action, while outside the classroom activities enables students to become active citizens. Simply, the Gatton Acdemy empowers Kentucky's exceptional young scientists and mathematicians to live and learn in an environment which offers advanced educational opportunities, preparing them for leadership roles.

The Governor's School for Entrepreneurs is a college and career ready program giving Kentucky high school students a hands-on, experiential immersion into innovation and entrepreneurship in order to empower them to make a positive impact on their communities through innovation and to become business leaders of tomorrow. 

The Governor's School for Entrepreneurs is a three-week residential summer program where students, working in teams, take an idea for a product or service and utilize science, technology, engineering, art, math and business skills to design a product and develop a business model for it.

Each summer, over 200 of Kentucky's best and brightest young artists, writers, performers and designers make their way to the campus of Transylvania University in Lexington to participate in the highly selective Governors School for Arts in Creative Writing.

Hassin was one of the 200 selected out of 1800 applicants.

Students in the creative writing program receive intense individualized and small group instruction in all aspects of writing, from the formulation of ideas to revising, publishing, and performing. Students participate in classes, workshops, field trips, and individual conferences with faculty members who are published authors. Students also read aloud their works-in progress, learn peer editing techniques, design and create their own chapbooks, and participate in several public readings. GSA writers meet and learn from a variety of visiting professional writers and guest artists..

The governor's Scholars Program is a stimulating, five-week residential summer program for outstanding Kentucky students completing their junior year in high school. Established in 1983, the program provides academic and personal growth in a challenging, non-traditional environment that balances a strong liberal arts program with a full co-curricular and residential life experience.

To be eligible for nomination and selection, a student must:
Be in the 11th grade at the time of selection and intend to return to a Kentucky school district for the next school term.
Be a current resident of Kentucky
Have taken the ACT, PSAT, or SAT in the 9th, 10th, or 11th grades.

Students must be nominated by their school districts or private schools to be considered for admission. There is nofee for participation. The 2014 program will be held on the campuses of:


EHS students selected for the 2014 Governor's Scholars Program include:
Maria Arce
Jennifer Pinto
Thomas Deaton
KeeHup Yong
Gabrielle Collins
Michael Thompson
Langdon Johnson

Elizabethtown High School student Jackson Shaw is a National Merit Finalist.

Each year, more than 1.5 million students from 22,000 U.S. high schools take the preliminary SAT to compete for a National Merit Scholarship. Approximately 16,000 (the top 1 percent) reach the semifinals as juniors. Fifteen thousand qualify as National Merit Finalists.
Jackson Shaw, has earned finalist recognition this year.
Jackson will now compete to earn one of 8,000 scholarships.
Finalists qualify by submitting an application, which includes essays and information about extracurricular achievements, awards and leadership positions. They also must have an outstanding academic record, be endorsed by a school official and earn SAT scores in the top 1 percent of the state's senior scores.

Attached are the April, 2014 SBDM written reports from Elizabethtown High School, T.K. Stone Middle School, Helmwood Heights Elementary, Morningside Elementary and Panther Academy for your review.

• EHS SBDM minutes
• HH SBDM Minutes
• MES SBDM MInutes
• PA SBDM Minutes
• TKS SBDM Minutes

Attached are the minutes from the April 21, 2014 Regular Board Meeting and the May 8, 2014 Special Board Meeting for review/approval.

• April 21 Meeting
• May 8 Sp. Meeting

Attached is an overnight field trip requests submitted by Mr. Steve Smallwood, Principal at Elizabethtown High school:
EHS Basketball Team to travel to Bowling Green, KY  June 17-19, 2014 to attend basketball camp at Western Kentucky University.
EHS Lady Panther Basketball Team to travel to Franklin Co., KY  June 12-13, 2014 to participate in a tournament.
EHS Track Team to travel to Lexington, KY May 22 -23, 2014 to participate in the KHSAA State Track Meet.

• Franklin Co. Lady Panther
• Track State Meet
• WKU Basketball

For the past several years the Elizabethtown Board of Education has provided a total student accident insurance policy thru R.J. Roberts, Inc.  This policy is a secondary policy that reimburses parents for all "out of pocket" medical expenses, including deductibles.  Said policy also provides coverage for all the students involved in all school/district sponsored activities, as well as coverage for athletes endorsed by KSBA and is written by the same company that provides coverage for KHSAA and NCAA.  KHSAA provides catastriohic insurance for athletes for 10 years from the date of injury.
(Policy Attached)

The cost to renew this program (including preschool) for 2014-2015 school year:
Option 1:
to include $7,500,000 Catastrophic Limit                                Cost of policy $36,900.85
Option 2:
With a $1,000 limit on Physical Therapy                                  Cost of policy $33,456.00


The cost to renew this program (including preschool) for 2013-2014 school year to include $6,000,000 Catastrophic Limit was:   Total cost $31,801.56

The recommendation is to accept Option 1 for Student Accident Insurance

• Student Accident Insurance Proposal

Attached you will find the Renewal Quote for the Property, General Liability, and Worker's Compensation Insurance Renewal from Curneal and Hignite.  The proposal for insurance is $204,946.99 based on current payrolls and property valuations.

The workers compensation package included in the above proce is $69,250.99.  This premium can be lowered by $8,555.36 if the board approves the membership of the School District to the Kentucky Chamber of Commerce.  Said membership fee is $1,500.00.  Total savings with membership would be $7,055.36

• Property, General Liability-Liberty Mutual
• Worker's Comp. kemi

The attached yearbook bid tabulation was approved by the Green River Cooperative Board of Directors as recommended by the GREEC Bid Committee.  Mrs. Denise Morgan, Director of Finance, is requesting approval of Balfour as the vendor to use for 2014-2015 yearbooks for the Elizabethtown High School and T.K. Stone Middle School.
Bids were received from Walsworth, Studio III, Balfour and Lifetouch
see attached.

• Yearbook tabulation

Bids for Athletic Picture Packets were advertised in the News Enterprise and opened on May 13, 2014 at 1:30 PM.  Bids were received from Lifetouch, Visual Sports and Inter-State Studio.
Attached are the bids for your review/discussion.
The recommendation is to award the best bid to Visual Sports for Athletic Picture Packets

• Bid Athletic Pictures

Bids for Class and Individual School Pictures were advertised in the News Enterprise and opened on May 13, 2014 at 1:30pm.
Bids were received from Lifetouch, Inter-State Studio and Graham Photography
Attached is a copy of the bids that were received for your review/discussion.
The recommendation is to award the best bid to Lifetouch for Class and Individual School Pictures

• Bid School Pictures

Attached are the Treasurer's Monthly Financial Report and Payment of Bills and Claims(those Paid Since Last Meeting), for April, 2014 and from Special Accounts and Special Construction Accounts).
Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vendor List and Special Construction Accounts.

• Balance Sheet
• Cash Flow
• Check Reconciliation
• Financial Report
• Monthly Report
• Payments from Special Accounts
• Vendor List

Ms. Cora Wood, Director of Personnel is requesting approval of the following revisions to board policy and procedures, each of which addresses the evaluation of classified personnel.  Although each of the requested revisions has already met with the approval of KSBA's legal team, your approval is required in order for any change to occur.

• Board Policy 03.28 - Please notice an enclosed copy of the requested changes to the current EIS     board     policy; changes are noted in another font color.  Instead of evaluating all classified     personnel annually, only those employees with less than four (4) years of continuous service would be evaluated annually.  All others would be evaluated every three years, except for classified administrators who would continue to be evaluated annually.  This process would be the same as that used with certified personnel in our district.  There is no statute that addresses the evaluation of classified personnel, so this recommendation has no legal conflict.
  
  Upon further investigation of the "probationary" period of employment that is noted in the current policy, we have been informed by KSBA and KASA attorneys that this practice is actually in conflict with KRS 161.011.  (Current policy defines probationary employment as the first 90 days of employment.)  As a result, and with your approval, reference to this practice has been removed both from this policy and board procedure 03.28 AP.1.

• Board Procedure 03.28 AP.1 - Recommended changes for this board procedure are similar to those for policy 03.28.
• Board Procedure 03.28 AP.22 - Recommended changes for this board procedure are simply updating a form to better align with current positions in the district.  The essence of the procedure was not changed.
  
  Your approval of the requested revisions would be greatly appreciated.

• 03.28 Classified Evaluation Policy
• 03.28AP 22 Eval. Appeals Form
• 3.28 AP1 Evaluation Process

This is a new position and this person will coordinate, in collaboration with the Maintenance Supervisor. 
Attached is a job description for your review.

• Job Description Maintenance and Facility Coordinator

Attached is a copy of the Green River Regional Cooperative (GRREC) Membership Intent for 2014-2015 stating that it is the intent of the Elizabethtown Independent School District to contract with the GRREC in the school year 2014-2015 for the purpose of support and expanding services to students and staff.
Also, our school district would like to participate in GRREC's Grant Writing Consortium for 2014-2015.

• GRREC Membership Intent

Attached are personnel actions taken since the last meeting of the Board of Education on April 21, 2014.

• Personnel Report

Annually, we sign an official Memorandum of Agreement between EIS and Central Kentucky Head Start (attached)
For several years the Elizabethtown Independent School District has been providing special education services for Head Start students who reside in the Elizabethtown Independent School District.

Ther services we provide for students with disabities at Head Start include speech therapy, occupational therapy, physical therapy and psychological assessment.  Head Start provides instruction, health and social services for students with disabilities.  We have enjoyed a very positive working relationship with Head Start in the past and look forward to  working with them in the years to come.

• MOM Agreement for Sp. Education Serives

Ms. Dana Monroe, Project Manager with Jenkins Essex Construction, Inc. is requesting approval of Change Order #2to GBMC, Inc.  in the amount of $-1713.00 for the Elizabethtown High School Athletic Complex Construction Project BG#12-079

• Change Order

The 2014-2015 proposed district salary schedule for Administrators, Certified Staff, Classified Staff, and Substitute Teachers are attached.  The salary schedule includes a 1% salary increase for Administrators, Certified Staff and Classified Salary(the salary schedule for Substitute Teachers will remain the same).

• Classified Salary Schedule
• Administrators Salary Schedule
• Certified Salary Schedule
• Classified Employees Salary Schedule
• Classified on Certified Schedule
• Substitute Salary

Each local board of education is required to approve a Tentative Budget on or before May 30 of each year.  The purpose of this law s to assure that the local board of education has an opportunity to review all proposed revenues and expenses before the upcoming school year begins.  This is the 2nd formal step in developping the 2014-2015 annual working budget.

This is the 2nd formal step in developing the 2014-2015 annual working budget.  The 2014-2015 Tentative Budget is attached along with the narrative explanation.

• 2015 Tentative Budget
• 2015 Tentative Budget

Mr. Justin Line, Teacher at Elizabethtown High School will make a presentation regarding the Introduction to Engineering End of Course Results

• EOC Scores

The following groups of individuals have requested approval for rental of the Elizabethtown Performing Arts Center.  They have submitted an application for usage and have met all requirements as outlined in Addemdum to Board Policy 05.3.  I recommend that they be granted approval to rent the facility and waive the rental fee due to nature of the programming as outlined in their applications(s).

ORGANIZATION                    EVENT                                                DATES

Mr. Phillip Cherry                Theatre Art Enrichment Camp            June 9 thru June 13
                                         Student charge $150.00 for week        8:45am to 3:15 pm