Ashland Independent
September 23, 2024 5:15 PM
Ashland Board of Education
1. Call to Order
Dr. Matthew Lewis
1.1. Pledge to the Flag
Dr. Matthew Lewis
2. Discussion and possible approval of minutes from the regular meeting on August 26, 2024 and the special meeting on September 13, 2024
Dr. Matthew Lewis
Recommended Motion

Approval of minutes from the special meeting of July 15, 2024 and regular meeting of July 22, 2024

Actions Taken

Order #2391 - Motion Passed:  Approval of minutes from the special meeting of July 15, 2024 and regular meeting of July 22, 2024 passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3. Communications
3.1. Construction Update
Richard Oppenheimer
3.1.1. Discussion and possible approval of pay application 5 for the Putnam Stadium project to include $93,150.00 to Oheil Site Solutions, Inc. and $56,692.72 to Mountain Materials
Richard Oppenheimer
Recommended Motion

Approval of pay application 5 for the Putnam Stadium project to include $93,150.00 to Oheil Site Solutions, Inc. and $56,692.72 to Mountain Materials

Actions Taken

Order #2392 - Motion Passed:  Approval of pay application 5 for the Putnam Stadium project to include $93,150.00 to Oheil Site Solutions, Inc. and $56,692.72 to Mountain Materials passed with a motion by Ms. Ashley Layman and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.2. Discussion and possible approval of pay application from Fieldturf USA Inc. for the Putnam Stadium Renovation project in the amount of $515,911.82
Richard Oppenheimer
Recommended Motion

Approval of pay application from Fieldturf USA Inc. for the Putnam Stadium Renovation project in the amount of $515,911.82

Actions Taken

Order #2393 - Motion Passed:  Approval of pay application from Fieldturf USA Inc. for the Putnam Stadium Renovation project in the amount of $515,911.82 passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.3. Discussion and possible approval of easement consideration in connection with Putnam Stadium Renovation project
Richard Oppenheimer
Recommended Motion

Approval of easement consideration in connection with Putnam Stadium Renovation project

Actions Taken

Motion Withdrawn:  Approval of easement consideration in connection with Putnam Stadium Renovation project was withdrawn by Dr. Blake Gillum.

3.1.4. Discussion and possible approval of the BG-1 for the Elementary Security Vestibules project (25-129)
Richard Oppenheimer
Recommended Motion

Approval of the BG-1 for the Elementary Security Vestibules project (25-129)

Actions Taken

Order #2394 - Motion Passed:  Approval of the BG-1 for the Elementary Security Vestibules project (25-129) passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.5. Discussion and possible approval of hiring of Clotfelter Samokar, PSC as architects for Poage Elementary School Addition project
Richard Oppenheimer
Recommended Motion

Approval of hiring of Clotfelter Samokar, PSC as architects for Poage Elementary School Addition project

Actions Taken

Order #2395 - Motion Passed:  Approval of hiring of Clotfelter Samokar, PSC as architects for Poage Elementary School Addition project passed with a motion by Mr. William Bradley and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.6. Approve solicitation of a request for proposal for a constructional manager at risk for various, district-wide construction projects
Richard Oppenheimer
Recommended Motion

Approval of solicitation of a request for proposal for a constructional manager at risk for various, district-wide construction projects

Actions Taken

Order #2396 - Motion Passed:  Approval of solicitation of a request for proposal for a constructional manager at risk for various, district-wide construction projects passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.7. Discussion and possible approval of the revised BG-1 for purchase of 2138 Galloway Street (24-181)
Richard Oppenheimer
Recommended Motion

Approval of the revised BG-1 for purchase of 2138 Galloway Street (24-181)

Actions Taken

Order #2397 - Motion Passed:  Approval of the revised BG-1 for purchase of 2138 Galloway Street (24-181) passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.8. Discussion and possible approval of the BG-1 for the purchase of 2222 29th Street
Richard Oppenheimer
Recommended Motion

Approval of the BG-1 for the purchase of 2222 29th Street

Actions Taken

Order #2398 - Motion Passed:  Approval of the BG-1 for the purchase of 2222 29th Street passed with a motion by Mr. William Bradley and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.2. Head Start PIR Report
Phillip Caudill
3.3. Public Comments
Dr. Matthew Lewis
4. Treasurer's Action Items
5. Treasurer's Consent
Nikie Clark
Recommended Motion

Approval of Treasurer's Consent

Actions Taken

Order #2399 - Motion Passed:  Approval of Treasurer's Consent passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
5.1. Approve Bills for September 2024 as presented by Board Treasurer
Recommended Motion

Approval of the Bills for September 2024 as presented by Board Treasurer

5.2. Approve Head Start bills for September 2024 as presented by Board Treasurer
Recommended Motion

Approval of the Head Start bills for September 2024 as presented by Board Treasurer

5.3. Approve salaries for September 2024 in accordance with the 2024-2025 salary schedule
Recommended Motion

Approval of the salaries for September 2024 in accordance with the 2024-2025 salary schedule

5.4. Approve Head Start salaries for September 2024 in accordance with the 2024-2025 salary schedule
Recommended Motion

Approval of the Head Start salaries for September 2024 in accordance with the 2024-2025 salary schedule

6. New Business Action Items
6.1. Discussion and possible approval of the revised Agreement between the Ashland Board of Education and the City of Ashland increasing the number of School Resource Officers and creating the position of School Resource Officer Lead
Phillip Caudill
Recommended Motion

Approval of the revised Agreement between the Ashland Board of Education and the City of Ashland increasing the number of School Resource Officers and creating the position of School Resource Officer Lead

Actions Taken

Order #2400 - Motion Passed:  Approval of the revised Agreement between the Ashland Board of Education and the City of Ashland increasing the number of School Resource Officers and creating the position of School Resource Officer Lead passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.2. Discussion and possible approval of shortened day waivers for (2) students at AMS and (2) students at Poage
Phillip Caudill
Recommended Motion

Approval of shortened day waivers for (2) students at AMS and (2) students at Poage

Actions Taken

Order #2401 - Motion Passed:  Approval of shortened day waivers for (2) students at AMS and (2) students at Poage passed with a motion by Mr. William Bradley and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.3. Discussion and possible approval of a part-time student request from Blazer High School
D. Sean Howard
Recommended Motion

Approval of a part-time student request from Blazer High School

Actions Taken

Order #2402 - Motion Passed:  Approval of a part-time student request from Blazer High School passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.4. Discussion and possible approval of the Renewal Lease & Facilities Use Agreement between Ashland Youth Basketball League, Inc. "AYBL" and the Board of Education, October 1, 2024 March 1, 2025
D. Sean Howard
Recommended Motion

Approval of the Renewal Lease & Facilities Use Agreement between Ashland Youth Basketball League, Inc. "AYBL" and the Board of Education, October 1, 2024 March 1, 2025

Actions Taken

Order #2403 - Motion Passed:  Approval of the Renewal Lease & Facilities Use Agreement between Ashland Youth Basketball League, Inc. "AYBL" and the Board of Education, October 1, 2024 March 1, 2025 passed with a motion by Mr. William Bradley and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.5. Discussion and possible approval of the Renewal Lease & Facilities Use Agreement between Ashland Youth Volleyball League, Inc. "AYVL" and the Board of Education, October 1, 2024 March 1, 2025
D. Sean Howard
Recommended Motion

Approval of the Renewal Lease & Facilities Use Agreement between Ashland Youth Basketball League, Inc. "AYVL" and the Board of Education, October 1, 2024 March 1, 2025

Actions Taken

Order #2404 - Motion Passed:  Approval of the Renewal Lease & Facilities Use Agreement between Ashland Youth Basketball League, Inc. "AYVL" and the Board of Education, October 1, 2024 March 1, 2025 passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
7. New Business Consent
Dr. Matthew Lewis
Recommended Motion

New Business Consent

Actions Taken

Order #2405 - Motion Passed:  New Business Consent passed with a motion by Mr. William Bradley and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
7.1. Surplus
7.2. Fundraisers
7.3. Donations
8. Personnel Action
8.1. Discussion and possible approval of the revision to the Instructional Assistant Job Description
D. Sean Howard
Recommended Motion

Approval of the revision to the Instructional Assistant Job Description

Actions Taken

Order #2406 - Motion Passed:  Approval of the revision to the Instructional Assistant Job Description passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
8.2. Discussion and possible approval of an additional Bus Driver and Monitor for an additional handicap route
D. Sean Howard
Recommended Motion

Approval of an additional Bus Driver and Monitor for an additional handicap route

Actions Taken

Order #2407 - Motion Passed:  Approval of an additional Bus Driver and Monitor for an additional handicap route passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
8.3. Discussion and possible approval of a Special Education Instructional Assistant position at Blazer for a new Special Needs Student
D. Sean Howard
Recommended Motion

Approval of a Special Education Instructional Assistant position at Blazer for a new Special Needs Student

Actions Taken

Order #2408 - Motion Passed:  Approval of a Special Education Instructional Assistant position at Blazer for a new Special Needs Student passed with a motion by Dr. Blake Gillum and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
8.4. Discussion and possible approval of adding $500 to the JROTC Instructor Stipend
D. Sean Howard
Recommended Motion

Approval of adding $500 to the JROTC Instructor Stipend

Actions Taken

Order #2409 - Motion Passed:  Approval of adding $500 to the JROTC Instructor Stipend passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9. Personnel for Board Information Only in Accordance with KRS 160.390
10. Board Discussion
10.1. Motion and approval of moving into Closed/Executive Session for discussions or hearing which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested pursuant to KRS 61.810 (1)(f)
Dr. Matthew Lewis
Recommended Motion

Approval of moving into Closed/Executive Session for discussions or hearing which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested pursuant to KRS 61.810 (1)(f)

Actions Taken

Order #2410 - Motion Passed:  Approval of moving into Closed/Executive Session for discussions or hearing which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested pursuant to KRS 61.810 (1)(f) passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
10.2. Motion to Exit Closed Session
Dr. Matthew Lewis
Recommended Motion

Approval of exiting Closed Session

Actions Taken

Order #2411 - Motion Passed:  Approval of exiting Closed Session passed with a motion by Ms. Ashley Layman and a second by Dr. Blake Gillum.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
11. Motion of action on recommendation regarding student
D. Sean Howard
Recommended Motion

Action to be taken on recommendation regarding student

Actions Taken

Order #2412 - Motion Passed:  Action to be taken on recommendation regarding student passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
12. Adjourn
Recommended Motion

Adjournment

Actions Taken

Order #2413 - Motion Passed:  Adjournment passed with a motion by Dr. Blake Gillum and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Absent
Ms. Ashley Layman Yes
Dr. Blake Gillum Yes
Dr. Matthew Lewis Yes
Mr. William Bradley Yes