Ashland Independent
July 22, 2024 5:15 PM
Ashland Board of Education
1. Call to Order
Dr. Matthew Lewis
1.1. Pledge to the Flag
Dr. Matthew Lewis
2. Discussion and possible approval of minutes from the regular meeting of June 24, 2024 and special meeting of July 15, 2024
Dr. Matthew Lewis
Recommended Motion

Approval of minutes from the regular meeting of June 24, 2024 and special meeting of July 15, 2024

Actions Taken

Order #2336 - Motion Passed:  Approval of minutes from the regular meeting of June 24, 2024 and special meeting of July 15, 2024 passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3. Communications
3.1. Construction Update
Richard Oppenheimer
3.1.1. Discussion and possible approval of Pay Application 3 for the Putnam Stadium Renovation project for payment to Oheil Site Solutions, Inc. in the amount of $175,167.00 and to Mountain Materials in the amount of $16,448.92
Richard Oppenheimer
Recommended Motion

Approval of Pay Application 3 for the Putnam Stadium Renovation project for payment to Oheil Site Solutions, Inc. in the amount of $175,167.00 and to Mountain Materials in the amount of $16,448.92

Actions Taken

Order #2337 - Motion Passed:  Approval of Pay Application 3 for the Putnam Stadium Renovation project for payment to Oheil Site Solutions, Inc. in the amount of $175,167.00 and to Mountain Materials in the amount of $16,448.92 passed with a motion by Mr. Don Ashby and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.2. Discussion and possible approval of the revised BG-1 for the Putnam Stadium Renovation project
Richard Oppenheimer
Recommended Motion

Approval of the revised BG-1 for the Putnam Stadium Renovation project

Actions Taken

Order #2338 - Motion Passed:  Approval of the revised BG-1 for the Putnam Stadium Renovation project passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.3. Discussion and possible approval of the plans for elementary school vestibules as presented by Clotfelter-Samokar Architects to be prepared for bid
Richard Oppenheimer
Recommended Motion

Approval of the plans for elementary school vestibules as presented by Clotfelter-Samokar Architects to be prepared for bid

Actions Taken

Order #2339 - Motion Passed:  Approval of the plans for elementary school vestibules as presented by Clotfelter-Samokar Architects to be prepared for bid passed with a motion by Ms. Ashley Layman and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.1.4. Discussion and possible approval of the BG-5 to closeout Project 24-182, acquisition of the property at 2140 Galloway Street
Richard Oppenheimer
Recommended Motion

Approval of the BG-5 to closeout Project 24-182, acquisition of the property at 2140 Galloway Street

Actions Taken

Order #2340 - Motion Passed:  Approval of the BG-5 to closeout Project 24-182, acquisition of the property at 2140 Galloway Street passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
3.2. Public Comments
Dr. Matthew Lewis
4. Treasurer's Action Items
4.1. Discussion and possible approval of the FY2025 District Funding Assurances
Nikie Clark
Recommended Motion

Approval of the FY2025 District Funding Assurances

Actions Taken

Order #2341 - Motion Passed:  Approval of the FY2025 District Funding Assurances passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
4.2. Discussion and possible approval of the FY2025 Federal Cash Request Assurances
Nikie Clark
Recommended Motion

Approval of the FY2025 Federal Cash Request Assurances

Actions Taken

Order #2342 - Motion Passed:  Approval of the FY2025 Federal Cash Request Assurances passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
5. Treasurer's Consent
Nikie Clark
Recommended Motion

Approval of Treasurer's Consent

Actions Taken

Order #2343 - Motion Passed:  Approval of Treasurer's Consent passed with a motion by Mr. William Bradley and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
5.1. Approve Bills for July 2024 as presented by Board Treasurer
Recommended Motion

Approval of the Bills for July 2024 as presented by Board Treasurer

5.2. Approve Head Start bills for July 2024 as presented by Board Treasurer
Recommended Motion

Approval of the Head Start bills for July 2024 as presented by Board Treasurer

5.3. Approve salaries for July 2024 in accordance with the 2024-2025 salary schedule
Recommended Motion

Approval of the salaries for July 2024 in accordance with the 2024-2025 salary schedule

5.4. Approve Head Start salaries for July 2024 in accordance with the 2024-2025 salary schedule
Recommended Motion

Approval of the Head Start salaries for July 2024 in accordance with the 2024-2025 salary schedule

6. New Business Action Items
6.1. Discussion and possible approval of adopting the 2024 KSBA Procedure update
D. Sean Howard
Recommended Motion

Approval of adopting the 2024 KSBA Procedure update

Actions Taken

Order #2344 - Motion Passed:  Approval of adopting the 2024 KSBA Procedure update passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.2. Discussion and possible approval of the PowerSchool Quote for $6,808.50 for Applicant Tracking for the 2024-2025 school year (effective September 16, 2024 - September 15, 2025)
D. Sean Howard
Recommended Motion

Approval of the PowerSchool Quote for $6,808.50 for Applicant Tracking for the 2024-2025 school year (effective September 16, 2024 - September 15, 2025)

Actions Taken

Order #2345 - Motion Passed:  Approval of the PowerSchool Quote for $6,808.50 for Applicant Tracking for the 2024-2025 school year (effective September 16, 2024 - September 15, 2025) passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.3. Discussion and possible approval of the Live Streaming Agreement between the Ashland Board of Education and SLG Media Group, LLC (My Town TV)
D. Sean Howard
Recommended Motion

Approval of the Live Streaming Agreement between the Ashland Board of Education and SLG Media Group, LLC (My Town TV)

Actions Taken

Order #2346 - Motion Passed:  Approval of the Live Streaming Agreement between the Ashland Board of Education and SLG Media Group, LLC (My Town TV) passed with a motion by Mr. William Bradley and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.4. Discussion and possible approval of the Agreement between the Ashland Board of Education and Kindred Communications
D. Sean Howard
Recommended Motion

Approval of the Agreement between the Ashland Board of Education and Kindred Communications

Actions Taken

Order #2347 - Motion Passed:  Approval of the Agreement between the Ashland Board of Education and Kindred Communications passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.5. Discussion and possible approval of the Agreement between the Ashland Board of Education and the City of Ashland for a School Resource Officer with salary, fringe benefits, equipment, and overtime pay to be shared equally between the parties pending board attorney approval
Phillip Caudill
Recommended Motion

Approval of the Agreement between the Ashland Board of Education and the City of Ashland for a School Resource Officer with salary, fringe benefits, equipment, and overtime pay to be shared equally between the parties pending board attorney approval

Actions Taken

Order #2348 - Motion Passed:  Approval of the Agreement between the Ashland Board of Education and the City of Ashland for a School Resource Officer with salary, fringe benefits, equipment, and overtime pay to be shared equally between the parties pending board attorney approval passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
6.6. Discussion and possible approval of the Agreement for ABA Therapy Services between the Ashland Board of Education and Above and Beyond ABA Therapy and More August 1, 2024 - June 30, 2025
Phillip Caudill
Recommended Motion

Approval of the Agreement for ABA Therapy Services between the Ashland Board of Education and Above and Beyond ABA Therapy and More August 1, 2024 - June 30, 2025

Actions Taken

Order #2349 - Motion Passed:  Approval of the Agreement for Speech Therapy Services between the Ashland Board of Education and Above and Beyond ABA Therapy and More August 1, 2024 - June 30, 2025 passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
7. New Business Consent
Recommended Motion

New Business Consent

Actions Taken

Order #2350 - Motion Passed:  New Business Consent passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
7.1. Surplus
7.2. Fundraisers
7.3. Donations
8. Old and Unfinished Business
8.1. 2nd Reading and Adoption of the 2024 KSBA Policy Update
D. Sean Howard
Recommended Motion

2nd Reading and Adoption of the 2024 KSBA Policy Update

Actions Taken

Order #2351 - Motion Passed:  2nd Reading and Adoption of the 2024 KSBA Policy Update passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9. Personnel Action
9.1. Discussion and possible approval of creating a District-Wide English as a Second Language (ESL) Teacher position
Phillip Caudill
Recommended Motion

Approval of creating a District-Wide English as a Second Language (ESL) Teacher position

Actions Taken

Order #2352 - Motion Passed:  Approval of creating a District-Wide English as a Second Language (ESL) Teacher position passed with a motion by Ms. Ashley Layman and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.2. Discussion and possible approval of the creation of an Alternative Academic Placement Teacher at AMS
Rebecca Howell
Recommended Motion

Approval of the creation of an Alternative Academic Placement Teacher at AMS

Actions Taken

Order #2353 - Motion Passed:  Approval of the creation of an Alternative Academic Placement Teacher at AMS passed with a motion by Ms. Ashley Layman and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.3. Discussion and possible approval of the creation of a Secretary position for the Regional Training Center (RTC)
D. Sean Howard
Recommended Motion

Approval of the creation of a Secretary position for the Regional Training Center (RTC)

Actions Taken

Order #2354 - Motion Passed:  Approval of the creation of a Secretary position for the Regional Training Center (RTC) passed with a motion by Mr. William Bradley and a second by Mr. Don Ashby.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.4. Discussion and possible approval of an Emergency License for an ELA Teacher at Ashland Middle School
D. Sean Howard
Recommended Motion

Approval of an Emergency License for an ELA Teacher at Ashland Middle School

Actions Taken

Order #2355 - Motion Passed:  Approval of an Emergency License for an ELA Teacher at Ashland Middle School passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.5. Discussion and possible approval of hiring Emergency Sub Teachers for the 2024-2025 school year
D. Sean Howard
Recommended Motion

Approval of hiring Emergency Sub Teachers for the 2024-2025 school year

Actions Taken

Order #2356 - Motion Passed:  Approval of hiring Emergency Sub Teachers for the 2024-2025 school year passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.6. Discussion and possible approval of amending the Agenda to add two Personnel items
Dr. Matthew Lewis
Recommended Motion

Approval of amending the Agenda to add two Personnel items

Actions Taken

Order #2357 - Motion Passed:  Approval of amending the Agenda to add two Personnel items passed with a motion by Mr. Don Ashby and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.6.1. Discussion and possible approval of an Emergency License for a Social Studies Teacher at Ashland Middle School
D. Sean Howard
Recommended Motion

Approval of an Emergency License for a Social Studies Teacher at Ashland Middle School

Actions Taken

Order #2358 - Motion Passed:  Approval of an Emergency License for a Social Studies Teacher at Ashland Middle School passed with a motion by Mr. William Bradley and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
9.6.2. Discussion and possible approval of creating an Instructional Assistant position for the Agriculture Education Teacher at Blazer High School
D. Sean Howard
Recommended Motion

Approval of creating an Instructional Assistant position for the Agriculture Education Teacher at Blazer High School

Actions Taken

Order #2359 - Motion Passed:  Approval of creating an Instructional Assistant position for the Agriculture Education Teacher at Blazer High School passed with a motion by Mr. Don Ashby and a second by Mr. William Bradley.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes
10. Personnel for Board Information Only in Accordance with KRS 160.390
11. Board Discussion
12. Adjourn
Recommended Motion

Adjournment

Actions Taken

Order #2360 - Motion Passed:  Adjournment passed with a motion by Mr. Don Ashby and a second by Ms. Ashley Layman.

Member Votes
Mr. Don Ashby Yes
Ms. Ashley Layman Yes
Dr. Blake Gillum Absent
Dr. Matthew Lewis Yes
Mr. William Bradley Yes