Ashland Independent
May 20, 2019 5:15 PM
Ashland Board of Education
1. Call to Order
Bruce Morrison
1.1. Pledge to the Flag
Bruce Morrison
2. Approve the minutes of regular meeting of April 22, 2019 and the Special Meetings of April 24, 2019 and April 29, 2019
Bruce Morrison
Recommended Motion

Approval of the minutes of regular meeting of April 22, 2019 and the Special Meetings of April 24, 2019 and April 29, 2019

Actions Taken

Order #1075 - Motion Passed:  Approval of the minutes of regular meeting of April 22, 2019 and the Special Meetings of April 24, 2019 and April 29, 2019 passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Absent
3. Communications
3.1. Blazer Student Senate & Blazer Carpentry Students
Linda Calhoun
3.2. Construction Updates
Richard Oppenheimer
3.3. Head Start PIR Report
Lisa Henson
4. Treasurer's Report
4.1. Action Items
4.1.1. Discussion and possible approval of the Memorandum of Agreement with the Commonwealth of Kentucky for the Read to Achieve Grant in the amount of $94,400.00
Phillip Caudill
Recommended Motion

Approval of the Memorandum of Agreement with the Commonwealth of Kentucky for the Read to Achieve Grant in the amount of $94,400.00

Actions Taken

Order #1076 - Motion Passed:  Approval of the Memorandum of Agreement with the Commonwealth of Kentucky for the Read to Achieve Grant in the amount of $94,400.00 passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Absent
4.1.2. Discussion and possible approval of the FY19 FRYSC Contract Modification adding additional funds
Lisa Henson
Recommended Motion

Approval of the FY19 FRYSC Contract Modification adding additional funds

Actions Taken

Order #1077 - Motion Passed:  Approval of the FY19 FRYSC Contract Modification adding additional funds passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Absent
4.1.3. Discussion and possible approval of the updated 2019-2020 District Wide Extra Duty List
D. Sean Howard
Recommended Motion

Approval of the updated 2019-2020 District Wide Extra Duty List

Actions Taken

Order #1078 - Motion Passed:  Approval of the updated 2019-2020 District Wide Extra Duty List passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Absent
4.1.4. Discussion and possible approval of the Change Order No. 007 for the deductive amount of ($495.00) to delete the interior panel signage from the Paul G. Blazer HS Natatorium project.
Richard Oppenheimer
Recommended Motion

Approval of the Change Order No. 007 for the deductive amount of ($495.00) to delete the interior panel signage from the Paul G. Blazer HS Natatorium project.

Actions Taken

Order #1079 - Motion Withdrawn:  Approval of the Change Order No. 007 for the deductive amount of ($495.00) to delete the interior panel signage from the Paul G. Blazer HS Natatorium project. was withdrawn by Mr. David Latherow.

4.1.5. Discussion and possible approval of the Change Order No. 008 for the deductive amount of ($6,790.00) to delete the cost of repairs to electrical work associated with the Paul G. Blazer HS Natatorium project
Recommended Motion

Approval of the Change Order No. 008 for the deductive amount of ($6,790.00) to delete the cost of repairs to electrical work associated with the Paul G. Blazer HS Natatorium project.

Actions Taken

Order #1080 - Motion Passed:  Approval of the Change Order No. 008 for the deductive amount of ($6,790.00) to delete the cost of repairs to electrical work associated with the Paul G. Blazer HS Natatorium project. passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Absent
4.1.6. Discussion and possible approval of the Owner/Contractor agreement for Tri-State Heating and Air, LLC for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review
Richard Oppenheimer
Recommended Motion

Approval of the Owner/Contractor agreement for Tri-State Heating and Air, LLC for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review

Actions Taken

Order #1081 - Motion Passed:  Approval of the Owner/Contractor agreement for Tri-State Heating and Air, LLC for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Absent
4.1.7. Discussion and possible approval of the Change Order No. 001 to the Tri-State Heating and Air, LLC in the amount of $31,644.00 for submittal to KDE for review
Richard Oppenheimer
Recommended Motion

Approval of the Change Order No. 001 to the Tri-State Heating and Air, LLC in the amount of $31,644.00 for submittal to KDE for review

Actions Taken

Order #1082 - Motion Passed:  Approval of the Change Order No. 001 to the Tri-State Heating and Air, LLC in the amount of $31,644.00 for submittal to KDE for review passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
4.1.8. Discussion and possible approval of the Owner/Contractor agreement for Cincinnati Floor Company for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review.
Richard Oppenheimer
Recommended Motion

Approval of the Owner/Contractor agreement for Cincinnati Floor Company for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review.

Actions Taken

Order #1083 - Motion Passed:  Approval of the Owner/Contractor agreement for Cincinnati Floor Company for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review. passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
4.1.9. Discussion and possible approval of the Change Order No. 001 to the Cincinnati Floor Company in the amount of $18,055.00 for submittal to KDE for review
Richard Oppenheimer
Recommended Motion

Approval of the Change Order No. 001 to the Cincinnati Floor Company in the amount of $18,055.00 for submittal to KDE for review

Actions Taken

Order #1084 - Motion Passed:  Approval of the Change Order No. 001 to the Cincinnati Floor Company in the amount of $18,055.00 for submittal to KDE for review passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
4.1.10. Discussion and possible approval of the Owner/Contractor agreement for JMK Electric Co., Inc. for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review.
Richard Oppenheimer
Recommended Motion

Approval of the Owner/Contractor agreement for JMK Electric Co., Inc. for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review.

Actions Taken

Order #1085 - Motion Passed:  Approval of the Owner/Contractor agreement for JMK Electric Co., Inc. for the Paul G. Blazer HS Natatorium Demolition project for submittal to KDE for review. passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
4.1.11. Discussion and possible approval of the Change Order No. 001 to the JMK Electric Co., Inc. in the amount of $6,790.00 for submittal to KDE for review
Richard Oppenheimer
Recommended Motion

Approval of the Change Order No. 001 to the JMK Electric Co., Inc. in the amount of $6,790.00 for submittal to KDE for review

Actions Taken

Order #1086 - Motion Passed:  Approval of the Change Order No. 001 to the JMK Electric Co., Inc. in the amount of $6,790.00 for submittal to KDE for review passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
4.1.12. Amendment to the Agenda
Recommended Motion

Amendment to the Agenda

Actions Taken

Order #1087 - Motion Passed:  Amendment to the Agenda passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
4.1.13. Discussion and Possible approval of the Districtwide Sanitation Services Bid (summer bid for FY19-20)
Recommended Motion

Approval of the Districtwide Sanitation Services Bid (summer bid for FY19-20)

Actions Taken

Order #1088 - Motion Passed:  Approval of the Districtwide Sanitation Services Bid (summer bid for FY19-20) passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
5. Consent Agenda
D. Sean Howard
Actions Taken

Order #1089 - Motion Passed:   passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
5.1. Approve Bills for May 2019 as presented by Board Treasurer
Recommended Motion

Approval of the Bills for May 2019 as presented by Board Treasurer

5.2. Approve Head Start bills for May 2019 as presented by Board Treasurer
Recommended Motion

Approve Head Start bills for May 2019 as presented by Board Treasurer

5.3. Approve salaries for May 2019 in accordance with the 2018-19 salary schedule
Recommended Motion

Approve salaries for May 2019 in accordance with the 2018-19 salary schedule

5.4. Approve Head Start salaries for May 2019 in accordance with the 2018-19 salary schedule
Recommended Motion

Approval of Head Start salaries for May 2019 in accordance with the 2018-19 salary schedule

6. New Business
6.1. Action Items
6.1.1. Discussion and possible approval of the re-establishment of the Ashland Alternative School
D. Sean Howard
Recommended Motion

Approval of the re-establishment of the Ashland Alternative School

Actions Taken

Order #1090 - Motion Passed:  Approval of the re-establishment of the Ashland Alternative School passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.1.2. Discussion and possible approval of adopting and first reading of Policy 08.1132 Hardship Graduation
D. Sean Howard
Recommended Motion

Approval of adopting and first reading of Policy 08.1132 Hardship Graduation

Actions Taken

Order #1091 - Motion Passed:  Approval of adopting and first reading of Policy 08.1132 Hardship Graduation passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.1.3. Discussion and possible approval of adopting Procedure 08.1132 AP.21 (forms to support new policy 08.1132 Hardship Graduation)
D. Sean Howard
Recommended Motion

Approval of adopting Procedure 08.1132 AP.21

Actions Taken

Order #1092 - Motion Passed:  Approval of adopting Procedure 08.1132 AP.21 passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.1.4. Discussion and possible revision and first reading of Policy 09.12 Admissions and Attendance
Christine Scott
Recommended Motion

Approval of the revision and first reading of Policy 09.12 Admissions and Attendance

Actions Taken

Order #1093 - Motion Passed:  Approval of the revision and first reading of Policy 09.12 Admissions and Attendance passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.1.5. Discussion and possible approval of the School Resource Officer Agreement for July 1, 2019 through June 30, 2020 between Ashland Independent School District and the City of Ashland
D. Sean Howard
Recommended Motion

Approval of the School Resource Officer Agreement for July 1, 2019 through June 30, 2020 between Ashland Independent School District and the City of Ashland

Actions Taken

Order #1094 - Motion Passed:  Approval of the School Resource Officer Agreement for July 1, 2019 through June 30, 2020 between Ashland Independent School District and the City of Ashland passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.1.6. Discussion and possible approval of the Contract Service Agreement between Ashland Board of Education and Autism Services Center
Lisa Henson
Recommended Motion

Approval of the Contract Service Agreement between Ashland Board of Education and Autism Services Center

Actions Taken

Order #1095 - Motion Passed:  Approval of the Contract Service Agreement between Ashland Board of Education and Autism Services Center passed with a motion by Mr. David Latherow and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.1.7. Discussion and possible approval of the Contractual Agreement between Ashland Independent Schools and East Kentucky Psychological Resources from July 1, 2018 through July 5, 2020
Lisa Henson
Recommended Motion

Approval of the Contractual Agreement between Ashland Independent Schools and East Kentucky Psychological Resources from July 1, 2018 through July 5, 2020

Actions Taken

Order #1096 - Motion Passed:  Approval of the Contractual Agreement between Ashland Independent Schools and East Kentucky Psychological Resources from July 1, 2018 through July 5, 2020 passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.2. By Consent
6.2.1. Approve fundraiser requests as listed
Bruce Morrison
Recommended Motion

Approval of fundraisers as listed

Actions Taken

Order #1097 - Motion Passed:  Approval of fundraisers as listed passed with a motion by Dr. Patsy Lindsey and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
6.2.2. Discussion and possible approval of the use of Charles Russell Elementary Gymnasium on July 13, 2019 from 10:00 a.m. to 4:00 p.m. by Old Oak Springs Church (copy of Liability Insurance on file)
D. Sean Howard
Recommended Motion

Approval of the use of Charles Russell Elementary Gymnasium on July 13, 2019 from 10:00 a.m. to 4:00 p.m. by Old Oak Springs Church (copy of Liability Insurance on file)

Actions Taken

Order #1098 - Motion Passed:  Approval of the use of Charles Russell Elementary Gymnasium on July 13, 2019 from 10:00 a.m. to 4:00 p.m. by Old Oak Springs Church (copy of Liability Insurance on file) passed with a motion by Dr. Patsy Lindsey and a second by Mr. Don Ashby.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
7. Old & Unfinished Business
8. Personnel for Board Information Only in Accordance with KRS 160.390
8.1. Personnel Action
8.1.1. Discussion and possible approval of the creation of a Teacher position at the Ashland Alternative School
D. Sean Howard
Recommended Motion

Approval of the creation of a Teacher position at the Ashland Alternative School

Actions Taken

Order #1099 - Motion Passed:  Approval of the creation of a Teacher position at the Ashland Alternative School passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
8.1.2. Discussion and possible approval of a Teacher request for a one year leave of absence for childcare
D. Sean Howard
Recommended Motion

Approval of a Teacher request for a one year leave of absence for childcare

Actions Taken

Order #1100 - Motion Passed:  Approval of a Teacher request for a one year leave of absence for childcare passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
8.1.3. Discussion and possible approval of the revision of the AMS Guidance Counselor Secretary
D. Sean Howard
Recommended Motion

Approval of the revision of the AMS Guidance Counselor Secretary

Actions Taken

Order #1101 - Motion Passed:  Approval of the revision of the AMS Guidance Counselor Secretary passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
8.1.4. Discussion and possible approval of the revision of the AMS Attendance Officer job description
D. Sean Howard
Recommended Motion

Approval of the revision of the AMS Attendance Officer job description

Actions Taken

Order #1102 - Motion Passed:  Approval of the revision of the AMS Attendance Officer job description passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
9. Surplus Items
Bruce Morrison
Recommended Motion

Approval of Surplus Items

Actions Taken

Order #1103 - Motion Passed:  Approval of Surplus Items passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes
10. Donations
Bruce Morrison
11. Board Discussion
12. Adjourn
Bruce Morrison
Recommended Motion

Adjournment

Actions Taken

Order #1104 - Motion Passed:  Adjournment passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Yes
Dr. Patsy Lindsey Yes