Ashland Independent
April 22, 2019 5:15 PM
Ashland Board of Education
1. Call to Order
Mark McCarty
1.1. Invocation
Mark McCarty
1.2. Pledge to the Flag
Mark McCarty
2. Approve the minutes of regular meeting of March 25, 2019
Mark McCarty
Recommended Motion

Approval of the minutes of regular meeting of March 25, 2019

Actions Taken

Order #1049 - Motion Passed:  Approval of the minutes of regular meeting of March 25, 2019 passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
3. Communications
3.1. Joe Nance: Ross Sinclaire & Associates - Financial Presentation
3.2. Construction Updates
Richard Oppenheimer
3.3. Head Start PIR Report
Lisa Henson
4. Treasurer's Report
4.1. Action Items
4.1.1. Discussion and possible approval of pay application 11 to Patton & Queen Construction, Co, Inc., for the Alumni Gym Renovation and Addition project in the amount of $49,969.55
Richard Oppenheimer
Recommended Motion

Approval of pay application 11 to Patton & Queen Construction, Co, Inc., for the Alumni Gym Renovation and Addition project in the amount of $49,969.55

Actions Taken

Order #1050 - Motion Passed:  Approval of pay application 11 to Patton & Queen Construction, Co, Inc., for the Alumni Gym Renovation and Addition project in the amount of $49,969.55 passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.2. Discussion and possible approval of Head Start's Grant Re-Funding application for the 2019-2020 school year
Lisa Henson
Recommended Motion

Approval of Head Start's Grant Re-Funding application for the 2019-2020 school year

Actions Taken

Order #1051 - Motion Passed:  Approval of Head Start's Grant Re-Funding application for the 2019-2020 school year passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.3. Discussion and possible approval of Head Start's Cost of Living Re-Funding Application for 2019-2020
Recommended Motion

Approval of Head Start's Cost of Living Re-Funding Application for 2019-2020

Actions Taken

Order #1052 - Motion Passed:  Approval of Head Start's Cost of Living Re-Funding Application for 2019-2020 passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.4. Discussion and possible approval of adopting the KDE mileage rate reimbursement rates with changes/updates as presented quarterly by KDE for the remainder of the calendar year 2019
Kristen Martin
Recommended Motion

Approval of adopting the KDE mileage reimbursement rates with changes/updates as presented quarterly by KDE for the remainder of the calendar year 2019

Actions Taken

Order #1053 - Motion Passed:  Approval of adopting the KDE mileage reimbursement rates with changes/updates as presented quarterly by KDE for the remainder of the calendar year 2019 passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.5. Discussion and possible approval of Business Insurance Renewal Premiums
Kristen Martin
Recommended Motion

Approval of Business Insurance Renewal premiums

Actions Taken

Order #1054 - Motion Passed:  Approval of Business Insurance Renewal premiums passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.6. Discussion and possible approval of the FY20 Proposed Salary Schedules
Kristen Martin
Recommended Motion

Approval of the FY20 Proposed Salary Schedules

Actions Taken

Order #1055 - Motion Passed:  Approval of the FY20 Proposed Salary Schedules passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.7. Discussion and possible approval of the 2019-2020 Proposed Extra Duty List (Blazer, AMS, Elementary Schools)
Kristen Martin
Recommended Motion

Approval of the 2019-2020 Proposed Extra Duty List (Blazer, AMS, Elementary Schools)

Actions Taken

Order #1056 - Motion Passed:  Approval of the 2019-2020 Proposed Extra Duty List (Blazer, AMS, Elementary Schools) passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.8. Discussion and possible approval of the transfer of Flex Focus funds in the amount of $40,988.43 to the Flex Focus Operation Fund
Kristen Martin
Recommended Motion

Approval of the transfer of Flex Focus funds in the amount of $40,988.43 to the Flex Focus Operation Fund

Actions Taken

Order #1057 - Motion Passed:  Approval of the transfer of Flex Focus funds in the amount of $40,988.43 to the Flex Focus Operation Fund passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.9. Discussion and possible approval of the Spyglass Snapshot Audit Agreement
Kristen Martin
Recommended Motion

Approval of the Spyglass Snapshot Audit Agreement

Actions Taken

Order #1058 - Motion Passed:  Approval of the Spyglass Snapshot Audit Agreement pending Board Attorney approval passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.10. Discussion and possible approval of awarding the 2019 Audit Contract to Kelley, Galloway, Smith, Goolsby, PSC
Kristen Martin
Recommended Motion

Approval of awarding the 2019 Audit Contract to Kelley, Galloway, Smith, Goolsby, PSC

Actions Taken

Order #1059 - Motion Passed:  Approval of awarding the 2019 Audit Contract to Kelley, Galloway, Smith, Goolsby, PSC passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
4.1.11. Discussion and possible approval of the Memorandum of Agreement between Ashland Independent School District and KDE for the Mathematics Achievement Fund Grant
Kristen Martin
Recommended Motion

Approval of the Memorandum of Agreement between Ashland Independent School District and KDE for the Mathematics Achievement Fund Grant

Actions Taken

Order #1060 - Motion Passed:  Approval of the Memorandum of Agreement between Ashland Independent School District and KDE for the Mathematics Achievement Fund Grant passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
5. Consent Agenda
Kristen Martin
Actions Taken

Order #1061 - Motion Passed:   passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
5.1. Approve Bills for April 2019 as presented by Board Treasurer
Recommended Motion

Approval of the Bills for April 2019 as presented by Board Treasurer

5.2. Approve Head Start bills for April 2019 as presented by Board Treasurer
Recommended Motion

Approve Head Start bills for April 2019 as presented by Board Treasurer

5.3. Approve salaries for April 2019 in accordance with the 2018-19 salary schedule
Recommended Motion

Approve salaries for April 2019 in accordance with the 2018-19 salary schedule

5.4. Approve Head Start salaries for April 2019 in accordance with the 2018-19 salary schedule
Recommended Motion

Approval of Head Start salaries for April 2019 in accordance with the 2018-19 salary schedule

6. New Business
6.1. Action Items
6.1.1. Discussion and possible approval of adopting Procedures 08.113 AP.21(Graduation forms)
Jamie Campbell
Recommended Motion

Approval of adopting Procedures 08.113 AP.21(Graduation forms)

Actions Taken

Order #1062 - Motion Passed:  Approval of adopting Procedures 08.113 AP.21(Graduation forms) passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
6.1.2. Discussion and possible approval of the MOA between Ashland Independent Schools and Midway University for Student Teaching
Recommended Motion

Approval of the MOA between Ashland Independent Schools and Midway University for Student Teaching

Actions Taken

Order #1063 - Motion Passed:  Approval of the MOA between Ashland Independent Schools and Midway University for Student Teaching passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
6.1.3. Discussion and possible approval of the Third Extension to Health Services Agreement between Ashland Hospital Corporation d/b/a King's Daughters Medical Center and Board of Education Ashland (extended to July 10, 2020)
Recommended Motion

Approval of the Third Extension to Health Services Agreement between Ashland Hospital Corporation d/b/a King's Daughters Medical Center and Board of Education Ashland (extended to July 10, 2020)

Actions Taken

Order #1064 - Motion Passed:  Approval of the Third Extension to Health Services Agreement between Ashland Hospital Corporation d/b/a King's Daughters Medical Center and Board of Education Ashland (extended to July 10, 2020) passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
6.1.4. Discussion and possible approval of the Pathways Memorandum of Understanding for school based services July 1, 2019 - June 30, 2020 (pending board attorney approval)
Lisa Henson
Recommended Motion

Approval of the Pathways Memorandum of Understanding for school based services July 1, 2019 - June 30, 2020 (pending board attorney approval)

Actions Taken

Order #1065 - Motion Passed:  Approval of the Pathways Memorandum of Understanding for school based services July 1, 2019 - June 30, 2020 (pending board attorney approval) passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
6.2. By Consent
6.2.1. Approve fundraiser requests as listed
Mark McCarty
Recommended Motion

Approval of fundraisers as listed

6.2.2. Discussion and possible approval of Oakview's 5th Grade Trip to the Columbus Zoo May 2, 2019
Recommended Motion

Approval of Oakview's 5th Grade Trip to the Columbus Zoo May 2, 2019

Actions Taken

Order #1066 - Motion Passed:  Approval of Oakview's 5th Grade Trip to the Columbus Zoo May 2, 2019 passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
6.2.3. Discussion and possible approval o the Ashland School Safety Patrol's 2019-2020 Annual Trip on April 22 - April 26, 2020
D. Sean Howard
Recommended Motion

Approval o the Ashland School Safety Patrol's 2019-2020 Annual Trip on April 22 - April 26, 2020

Actions Taken

Order #1067 - Motion Passed:  Approval o the Ashland School Safety Patrol's 2019-2020 Annual Trip on April 22 - April 26, 2020 passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
7. Old & Unfinished Business
8. Personnel for Board Information Only in Accordance with KRS 160.390
8.1. Personnel Action
8.1.1. Discussion and possible approval of the creation of an Assistant Athletic Director position and the corresponding job description
Recommended Motion

Approval of the creation of an Assistant Athletic Director position and the corresponding job description

Actions Taken

Order #1068 - Motion Passed:  Approval of the creation of an Assistant Athletic Director position and the corresponding job description passed with a motion by Mr. David Latherow and a second by Dr. Patsy Lindsey.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
9. Surplus Items
Mark McCarty
Recommended Motion

Approval of Surplus Items

Actions Taken

Order #1069 - Motion Passed:  Approval of Surplus Items passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes
10. Donations
Mark McCarty
11. Board Discussion
12. Adjourn
Mark McCarty
Recommended Motion

Adjournment

Actions Taken

Order #1070 - Motion Passed:  Adjournment passed with a motion by Dr. Patsy Lindsey and a second by Mr. David Latherow.

Member Votes
Mr. David Latherow Yes
Mr. Mark McCarty Absent
Mr. R. Bruce Morrison Yes
Mr. Don Ashby Absent
Dr. Patsy Lindsey Yes