Dayton Independent
July 22, 2020 6:00 PM
Dayton Independent Board of Education
1. Call to Order
Rosann Sharon
2. Pledge of Allegiance/Mission Statement
3. Roll Call
4. Recognition - Destiny Clark graduation
5. Approval or Rejection of the Consent Agenda
Actions Taken

Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Mrs. Diane Huff and a second by Mrs. Carrie Downard.

Member Votes
Mrs. Carrie Downard Yes
Mrs. Diane Huff Yes
Mrs. Lori Peterson Yes
Mr. Bernie Pfeffer Absent
Mrs. Rosann Sharon Yes
5.A. Prior Meeting Minutes
Attachments
5.B. Authorization for Payment of All School Board Employees as Scheduled and When Due
5.C. Monthly Financial Report of the District
Attachments
5.D. Payment of All Bills as Listed on Orders of the Treasurer
Attachments
5.E. Credit Cards/Travel Expenses/Time Sheets
Attachments
5.F. Monthly Financial Reports for DHS and LES
Attachments
5.G. Personnel Notifications of the Superintendent
Attachments
5.G.1. Retiree Sick/Vacation Payout - $19,112.87
Rationale

$15,385.96 - 386 Sick Days

$3,726.91 - 93.5 Vacation Days

Paid out in July

5.H. Approval of 2020-2021 Amended Calendar
Attachments
5.I. Food Service Agreement between Erlanger-Elsmere BOE and Dayton Independent BOE
Attachments
5.J. Approval of KSBA Updated Policies #42 - Second Reading
Attachments
5.K. Approval of updated procedure 03.28 AP.21 - Classified Employee Evaluation
Attachments
5.L. Approval of 20-21 Employee Handbook
5.M. Approval of Food Service Contract between Dayton Independent Schools and HeadStart
Attachments
5.N. Approval of 2020-2021 Regional School Revised Calendar
Attachments
6. Reports
6.A. DHS Principal's Report
Scott Meyers
Attachments
Discussion

Scott Meyers reported:



  • Survey data is in  - will need to make a decision regarding school for the 2020-2021 school year

  • DHS has created a re-entry team including teachers, admins, classified staff, and a parent

  • Athletics - conditioning is all that take place currently

  • Linda Brandenburg is retiring at the end of July


Jay Brewer reported:



  • The most recent survey results are in and are consistent with the first survey

  • Need to consider staff - principals are reaching out to staff members individually

6.B. LES Principal's Report
Attachments
Discussion

Heather Dragan reported:



  • Talked about building safety and cleaning protocol

  • LES has adopted a new math program - Envision 2020

  • 21st century learning camp took place virtually - approximately 42 students participated

  • Cris Collinsworth - Proscan Foundation provided approx 47 chess boards to students

6.C. District Monthly Activities
Rick Wolf
Attachments
Discussion

Rick Wolf reported:



  • A lot of professional learning has been going on

  • Mentioned the certified evaluation plan which he will discuss later

6.D. Attendance/Energy Management/Student Services/Transportation
Ron Kinmon
Attachments
Discussion

Ron Kinmon reported:



  • Several certified staff members have stepped up over the summer to help with delivering food and working the temperature station

  • Trish and Ron have a conference call with FEMA on 8/11/20 

  • Electrostatic disinfecting machine that was ordered in March is no longer being manufactured.  Looking into GermStop which is an anti-microbial spray that lasts up to 30 days

  • Custodial  staff in both buildings is doing a great job

  • Busses have been parked at the lot since March 13 - just received a $2000 refund from Crawford Insurance

6.E. Special Education/Early Childhood/Day Care
Nicole Ponting
Attachments
Discussion

Nicole Ponting reported:



  • Daycare - ended with a positive balance and will re-open on August 12

  • Preschool - still unsure what preschool will look like - teachers will start screening when they return

  • SPED - teachers have been attending professional development

  • John Mueller has been hired as the new mental health coordinator

  • All End of year reports have been submitted

  • Students re-evaluations will be a priority in August

6.F. Food Service
Attachments
Discussion

Jay Brewer reported:

  • June - Meal delivering continued
  • July - Grab and go meals are available for pick-up on Tuesdays and Thursdays - deliveries made only if necessary
  • Fiscal year ended on the plus side

7. Action Items
7.A. Approval of $4,500 Stipend for Mental Health Coordinator
Rationale

Stipend will be for administrative duties that include:

  • creating district wide mental health initiatives and assessments
  • employee trauma training
  • Crisis team head
  • Medicaid billing

Actions Taken

Motion Passed:  Recommendation to approve stipend passed with a motion by Mrs. Diane Huff and a second by Mrs. Carrie Downard.

Member Votes
Mrs. Carrie Downard Yes
Mrs. Diane Huff Yes
Mrs. Lori Peterson Yes
Mr. Bernie Pfeffer Absent
Mrs. Rosann Sharon Yes
7.B. Approval of Certified Evaluation Plan
Attachments
Actions Taken

Motion Passed:  Approval of Certified Evaluation Plan passed with a motion by Mrs. Carrie Downard and a second by Mrs. Diane Huff.

Member Votes
Mrs. Carrie Downard Yes
Mrs. Diane Huff Yes
Mrs. Lori Peterson Yes
Mr. Bernie Pfeffer Absent
Mrs. Rosann Sharon Yes
7.C. Request approval to add new position - District Health Service Assistant
Attachments
Actions Taken

Motion Passed:  Approval to add District Health Service Assistant passed with a motion by Mrs. Diane Huff and a second by Mrs. Carrie Downard.

Member Votes
Mrs. Carrie Downard Yes
Mrs. Diane Huff Yes
Mrs. Lori Peterson Yes
Mr. Bernie Pfeffer Absent
Mrs. Rosann Sharon Yes
7.D. Motion making agenda and attachments part of the official board meeting records.
Actions Taken

Motion Passed:   passed with a motion by Mrs. Diane Huff and a second by Mrs. Lori Peterson.

Member Votes
Mrs. Carrie Downard Yes
Mrs. Diane Huff Yes
Mrs. Lori Peterson Yes
Mr. Bernie Pfeffer Absent
Mrs. Rosann Sharon Yes
8. Communications
9. New Business
10. Unfinished Business
11. Informational Items
11.A. SBDMC - DHS and LES
12. Hearing of Citizens and Delegations
13. Adjournment
Rosann Sharon
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mrs. Diane Huff and a second by Mrs. Lori Peterson.

Member Votes
Mrs. Carrie Downard Yes
Mrs. Diane Huff Yes
Mrs. Lori Peterson Yes
Mr. Bernie Pfeffer Absent
Mrs. Rosann Sharon Yes