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1.
Call to Order and Welcome
2.
Roll call
Also present:
3.
Approval of the Agenda
Order #6619 - Motion Passed: Recommendation to approve the agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.
4.
Recognition, discussion, communication and report items (No Board Action)
4.A.
Recognition
4.B.
Communications
4.B.1.
Board Member Communications
4.B.2.
Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. An individual is limited to 2 minutes to speak. Please keep in mind this is not for questions and answers, simply individuals to share information with the Board. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).
4.C.
Reports
4.C.1.
Elementary Principal's Report
4.C.2.
Jr./Sr. High Principal's Report
4.C.3.
Enrollment and Attendance Report
4.C.4.
Chief Academic Officer Report
4.C.5.
Superintendent's Report
4.C.5.a.
Superintendent evaluation preparations for June 23rd Board meeting. Being an even year we will utilize even numbered standards with 1-3 indicators per standard being selected by the Board.
4.C.5.b.
Update on items of interest:
- HS HVAC project update
- Roofing project update
- Promotional signage ideas
5.
Action Items (Affirmative Motion needed)
5.A.
Approval of Treasurer's Report
Order #6620 - Motion Passed: Approval of the treasurer's report as presented passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.B.
Discussion/Approval to award the HVAC project contract to Mechanical Consultants with a base bid of $3,505,800.00 and to include the alternate bid of $130,250.00
Order #6621 - Motion Passed: Approval to award the HVAC project contract to Mechanical Consultants with a base bid of $3,505,800.00 and to include the alternate bid of $130,250.00 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.C.
Discussion/Approval of Thermal Balance, Inc. in the amount of $15,890.00 for the Testing Adjusting and Balancing for the HS HVAC project
Order #6622 - Motion Passed: Approval of Thermal Balance, Inc. in the amount of $15,890.00 for the Testing Adjusting and Balancing for the HS HVAC project passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.
5.D.
Discussion/Approval of Performance Commissioning Agency in the amount of $15,960.00 for Commissioning of the HS HVAC project
Order #6623 - Motion Passed: Approval of Performance Commissioning Agency in the amount of $15,960.00 for Commissioning of the HS HVAC project passed with a motion by Ms. Tracy Overby and a second by Kent Dillingham.
5.E.
Discussion/Approval of revised BG1 #21-285 for HS HVAC/life safety project
Order #6624 - Motion Passed: Approval of revised BG1 #21-285 for HS HVAC/life safety project passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.F.
Discussion/Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2023 at an anticipated approximate cost of $16,645
Order #6625 - Motion Passed: Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2023 at an anticipated approximate cost of $16,645 passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.
5.G.
Discussion/Approval of 2022-2023 Tentative Budget
Order #6626 - Motion Passed: Approval of 2022-2023 Tentative Budget passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.H.
Discussion/Approval of proposed 2022-2023 Elementary School Activity Fund Budget
Order #6627 - Motion Passed: Approval of proposed 2022-2023 Elementary School Activity Fund Budget passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.I.
Discussion/Approval of proposed 2022-2023 Jr/Sr High Activity Fund Budget
Order #6628 - Motion Passed: Approval of proposed 2022-2023 Jr/Sr High Activity Fund Budget passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.
5.J.
Discussion/Approval of blanket Board order to hire emergency substitutes FY 2022-2023
Order #6629 - Motion Passed: Approval of blanket Board order to hire emergency substitutes FY 2022-2023 passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.
5.K.
Discussion/Approval to participate in the Community Eligibility Provision (meal program) for 2022-2023
Order #6630 - Motion Passed: Approval to participate in the Community Eligibility Provision (meal program) for 2022-2023 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.L.
Discussion/Approval of 2022-2023 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District.
Order #6631 - Motion Passed: Approval of 2022-2023 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.M.
Discussion/Approval of submitting Capital Outlay (Capital Funds Request/CFR) request to KDE
Order #6632 - Motion Passed: Approval of submitting Capital Outlay (Capital Funds Request/CFR) request to KDE passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.N.
Discussion/Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2022-2023 (minimal changes) and related assurances to the CEP
Order #6633 - Motion Passed: Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2022-2023 (minimal changes) and related assurances to the CEP passed with a motion by Kent Dillingham and a second by Ms. Tracy Overby.
5.O.
Discussion/Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2022 (around noon) to distribute meals to school age children for the YMCA Summer Food Program. Also, if services are available, allow use of the Hard Work Cafe or similar area when school opens in August for the 2022-2023 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District.
Order #6634 - Motion Passed: Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2022 (around noon) to distribute meals to school age children for the YMCA Summer Food Program. Also, if services are available, allow use of the Hard Work Cafe or similar area when school opens in August for the 2022-2023 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.P.
Discussion/Approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriffs Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2022-2023 school year.
Order #6635 - Motion Passed: Approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriffs Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2022-2023 school year passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.Q.
Discussion/Approval of Non-Traditional Instruction (NTI) plan for 2022-2023 school year.
Order #6636 - Motion Passed: Approval of Non-Traditional Instruction (NTI) plan for 2022-2023 school year. passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.R.
Discussion/Approval to modify the contract of the classified Registrar job position for 2022-2023 and future years to reflect 180 contract days at 7.5 hours per day and to prorate the Secretary to the Superintendent extra service salary based on 180 days.
Order #6637 - Motion Passed: Discussion/Approval to modify the contract of the classified Registrar job position for 2022-2023 and future years to reflect 180 contract days at 7.5 hours per day and to prorate the Secretary to the Superintendent extra service salary based on 180 days passed with a motion by Kent Dillingham and a second by Ms. Tracy Overby.
5.S.
Discussion/Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding for 2022-2023
Order #6638 - Motion Passed: Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding for 2022-2023 passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.T.
Discussion/Approval to hire up to 4 summer custodial staff. Interested 185 day certified personnel will be paid their certified hourly rate based on an 8 hour day. Classified, non-custodial staff would be paid $10.50 per hour or their regular hourly wage, whichever is higher.
Order #6639 - Motion Passed: Approval to hire up to 4 summer custodial staff. Interested 185 day certified personnel will be paid their certified hourly rate based on an 8 hour day. Classified, non-custodial staff would be paid $10.50 per hour or their regular hourly wage, whichever is higher passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.U.
Discussion/Approval to hire up to five (5) student workers as needed in the technology and/or custodial department during the summer to be compensated at $9 per hour.
Order #6640 - Motion Passed: Approval to hire up to five (5) student workers as needed in the technology and/or custodial department during the summer to be compensated at $9 per hou passed with a motion by Kent Dillingham and a second by Ms. Tracy Overby.
5.V.
Discussion/Approval to continue partnerships with the West Kentucky Educational Cooperative (WKEC) for 2022-202 in multiple disciplines at an approximate cost of $8,000
Order #6641 - Motion Passed: Approval to continue partnerships with the West Kentucky Educational Cooperative (WKEC) for 2022-202 in multiple disciplines at an approximate cost of $8,000 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.W.
Discussion/Approval to apply "across the board" the stipend for all classified District level Coordinators or Directors who possess an associate's degree ($1,500) or a bachelor's degree ($2,500)
Order #6642 - Motion Passed: Approval to apply "across the board" the stipend for all classified District level Coordinators or Directors who possess an associate's degree ($1,500) or a bachelor's degree ($2,500) passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.X.
Discussion/Approval to pay up to 4 staff members for preschool screening for 2 days in July of 2022.
Order #6643 - Motion Passed: Approval to pay up to 4 staff members for preschool screening for 2 days in July of 2022 passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.Y.
Discussion/Approval to increase preschool tuition from $15 to $20 per day for eligible 3-4 year olds beginning in the 2022-2023 school year. (Please see attached comparisons and explanation)
Order #6644 - Motion Passed: Approval to increase preschool tuition from $15 to $20 per day for eligible 3-4 year olds beginning in the 2022-2023 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.Z.
Discussion/Approval to order 2 International 78 passenger school buses and 1 International special needs bus off the state bid list to be paid for with funding provided through KY Department of Education, Western KY SAFE funds at an approximate cost of $354,057.
Order #6645 - Motion Passed: Approval to order 2 International 78 passenger school buses and 1 International special needs bus off the state bid list to be paid for with funding provided through KY Department of Education, Western KY SAFE funds at an approximate cost of $354,057. passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.AA.
Discussion/Approval to order 3 Chevrolet Surburban vehicles off the state bid list through Bachman Chevrolet in Louisville with funding provided through KY Department of Education, Western KY SAFE funds at an approximate cost of $166,365.
Order #6646 - Motion Passed: Approval to order 3 Chevrolet Surburban vehicles off the state bid list through Bachman Chevrolet in Louisville with funding provided through KY Department of Education, Western KY SAFE funds at an approximate cost of $166,365 passed with a motion by Ms. Tracy Overby and a second by Kent Dillingham.
5.BB.
Discussion/Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $84,614 for 2022-2023 (+16,428 vs this year) and continue with KY Employers Mutual Insurance (KEMI) for 2022-2023 at a cost of $20,514 for workers compensation coverage (decrease of $3,628.34) for a total cost of $105,127.23 (this is an overall increase of $12,799.66 from last year)
Order #6647 - Motion Passed: Approval to accept EMC Insurance Company as our property, liability, auto/bus and, umbrella insurance provider at a cost of $84,614 for 2022-2023 (+16,428 vs this year) and continue with KY Employers Mutual Insurance (KEMI) for 2022-2023 at a cost of $20,514 for workers compensation coverage (decrease of $3,628.34) for a total cost of $105,127.23 (this is an overall increase of $12,799.66 from last year) passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.CC.
Discussion/Approval to renew current Curriculum Specialist position for 200 contract days for FY2022-2023 school year.
Order #6648 - Motion Passed: Approval to renew current Curriculum Specialist position for 200 contract days for FY2022-2023 school year. passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.DD.
Discussion/Approval of 2022-2023 certified employee salary table
Order #6649 - Motion Passed: Approval of 2022-2023 certified employee salary table passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.EE.
Discussion/Approval of 2022-2023 classified employee salary table
Order #6650 - Motion Passed: Approval of 2022-2023 classified employee salary table passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.FF.
Discussion/Approval of 2022-2023 certified sub employee salary table
Order #6651 - Motion Passed: Approval of 2022-2023 certified sub employee salary table passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.GG.
Discussion/Approval of 2022-2023 Extra Service employee salary table
Order #6652 - Motion Passed: Approval of 2022-2023 Extra Service employee salary table passed with a motion by Kent Dillingham and a second by Mr. Michael Ausenbaugh.
5.HH.
Discussion/Approval to reduce the Registrar contract from 210 days to 180 and increasing the hours per day from 6.5 to 7.5. Due to the reduction in days, prorate the Secretary to Superintendent Extra Service Salary to $3,428.57.
Order #6653 - Motion Passed: Approval to reduce the Registrar contract from 210 days to 180 and increasing the hours per day from 6.5 to 7.5. Due to the reduction in days, prorate the Secretary to Superintendent Extra Service Salary to $3,428.57 passed with a motion by Mr. Michael Ausenbaugh and a second by Kent Dillingham.
5.II.
Acknowledgement only of first reading of Board Policies and Procedures as attached (second reading will enact the policies/procedures).
Order #6654 - Motion Passed: Acknowledgement only of first reading of Board Policies and Procedures as attached passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
6.
Student Learning and Support Consent Items
Order #6655 - Motion Passed: Approval of consent agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
6.A.
Approval of Board Meeting Minutes from April 25, 2022.
6.B.
Approval of Payment of Bills and Salaries
6.C.
Acknowledge Notification of Personnel Actions:
Hired-
Sheila Hodges – HS Family & Consumer Sciences Teacher
Transferred-
Melissa Larimore to MS Language Arts
On Leave-
#4126 – Teacher/Bus Driver – Maternity
Retiring-
#2127 – Elementary Instructional Assistant
6.D.
Approval of Superintendent expenses
6.E.
Acknowledge and authorize Superintendent to personally utilize 5 days of annual leave as specified in Board policy 03.122 for the 21/22 school year.
6.F.
Acknowledgement of the 2022-2023 district technology plan
6.G.
Approval to allow the HS Track Team qualifiers to travel with coaches and stay overnight 1 night to participate in the state track meet June 2nd.
7.
Motion to Adjourn
Order #6656 - Motion Passed: Approval to adjourn the meeting passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
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