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1.
Call to Order and Welcome
2.
Roll call
Also present:
3.
Approval of the Agenda
Order #6435 - Motion Passed: Recommendation to approve the agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
4.
Recognition, discussion, communication and report items (No Board Action)
4.A.
Recognitions:
Gabe Workman - Governor's Scholar
Lori Wooton - For extraordinary effort and commitment
Cindy Crider - For extraordinary effort and commitment
Elementary Academic Team
MS/HS Academic Team
4.B.
Communications
4.B.1.
Board Member Communications
4.B.2.
Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).
4.C.
Reports
4.C.1.
Elementary Principal's Report
4.C.2.
Jr./Sr. High Principal's Report
4.C.3.
Enrollment and Attendance Report
4.C.4.
Chief Academic Officer - Teaching and Learning Report
4.C.5.
Superintendent's Report
4.C.5.a.
Approval of final indicators to be used for standards 1, 3, 5, and 7 on the Superintendent Evaluation instrument
5.
Action Items (Affirmative Motion needed)
5.A.
Presentation/Discussion/Approval of schematic design for Jr/Sr High School HVAC project as presented
Order #6436 - Motion Passed: Approval of schematic design for Jr/Sr High School HVAC project as presented passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.B.
Approval of Treasurer's Report
Order #6437 - Motion Passed: Approval of the treasurer's report as presented passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.C.
Discussion/Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2022 at an anticipated approximate cost of $15,700 (same cost as last year)
Order #6438 - Motion Passed: Approval to retain Duguid, Gentry and Associates, P.S.C. as our school district auditor for FY2022 at an anticipated approximate cost of $15,700 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.D.
Discussion/Approval of 2021-2022 Tentative Budget
Order #6439 - Motion Passed: Approval of 2021-2022 Tentative Budget passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.E.
Discussion/Approval of proposed 2021-2022 Elementary School Activity Fund Budget
Order #6440 - Motion Passed: Approval of proposed 2021-2022 Elementary School Activity Fund Budget passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.F.
Discussion/Approval of proposed 2021-2022 Jr/Sr High Activity Fund Budget
Order #6441 - Motion Passed: Approval of proposed 2021-2022 Jr/Sr High Activity Fund Budget passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.G.
Discussion/Approval of blanket Board order to hire emergency substitutes FY 2021-2022
Order #6442 - Motion Passed: Approval of blanket Board order to hire emergency substitutes FY 2021-2022 passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.H.
Discussion/Approval to participate in the Community Eligibility Provision (meal program) for 2021-2022
Order #6443 - Motion Passed: Approval to participate in the Community Eligibility Provision (meal program) for 2021-2022 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.I.
Discussion/Approval of 2021-2022 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District.
Order #6444 - Motion Passed: Approval of 2021-2022 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.J.
Discussion/Approval of submitting Capital Outlay (Capital Funds Request/CFR) request to KDE
Order #6445 - Motion Passed: Approval of submitting Capital Outlay (Capital Funds Request/CFR) request to KDE passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.K.
Discussion/Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2021-2022 (minimal changes) and related assurances to the CEP
Order #6446 - Motion Passed: Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2021-2022 (minimal changes) and related assurances to the CEP passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.L.
Discussion/Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2021 (around noon) to distribute meals to school age children for the YMCA Summer Food Program and also allow use of the Hard Work Cafe when available when school opens in August for the 2021-2022 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District.
Order #6447 - Motion Passed: Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2021 (around noon) to distribute meals to school age children for the YMCA Summer Food Program and also allow use of the Hard Work Cafe when available when school opens in August for the 2021-2022 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.M.
Discussion/Approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriffs Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2021-2022 school year.
Order #6448 - Motion Passed: Approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriffs Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for the 2021-2022 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.N.
Discussion/Approval of Non-Traditional Instruction (NTI) and virtual program plan for 2021-2022 school year.
Order #6449 - Motion Passed: Approval of Non-Traditional Instruction (NTI) and virtual program plan for 2021-2022 school year passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.O.
Discussion/Approval to add 5 additional contract days to the current classified Registrar job position for 2021-2022 and future years.
Order #6450 - Motion Passed: Approval to add 5 additional contract days to the current classified Registrar job position for 2021-2022 and future years. passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.P.
Discussion/Approval to, on the extra service salary table, to merge both the Board Secretary and Board Treasurer position into one duty Board Secretary/Treasurer and have the salary for that extra duty to be $3000 (That is the current salary for the Secretary position)
Order #6451 - Motion Passed: Approval to, on the extra service salary table, to merge both the Board Secretary and Board Treasurer position into one duty Board Secretary/Treasurer and have the salary for that extra duty to be $3000 (That is the current salary for the Secretary position) passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.Q.
Discussion/Approval to transfer Director of Finance salary to certified salary schedule at 185 days with 55 extended days (Bachelor’s Rank III, Master’s Rank II, Doctorate Rank I) due to merging Account Payable clerk position with Director of Finance and being assigned Board Secretary duties as well as continuing Board Treasurer responsibilities beginning July 1, 2021 for the 2021-2022 school year (This would still equate to a 240 day contract)
Order #6452 - Motion Passed: Approval to transfer Director of Finance salary to certified salary schedule at 185 days with 55 extended days (Bachelor’s Rank III, Master’s Rank II, Doctorate Rank I) due to merging Account Payable clerk position with Director of Finance and being assigned Board Secretary duties as well as continuing Board Treasurer responsibilities beginning July 1, 2021 for the 2021-2022 school year passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.R.
Discussion/Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding
Order #6453 - Motion Passed: Approval allowing Mountain Comprehensive Care to provide clinical treatment and therapeutic support to the students enrolled in our district as needed pending sufficient funding passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.S.
Discussion/Approval, due to lack of interest and applicants (0), to decline the supplemental school year option created by Senate Bill 128
Order #6454 - Motion Passed: Approval, due to lack of interest and applicants (0), to decline the supplemental school year option created by Senate Bill 128 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.T.
Discussion/Approval of job description for Job Coach for grades 9-12
Order #6455 - Motion Passed: Approval of job description for Job Coach for grades 9-12 passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.U.
Discussion/Approval of 185 day Job Coach position to be specified as either a special education certified position or classified position based on funding and applicant credentials. This would be a year-to-year position based on program funding. The program may be extended beyond the 185 days based on need and funding opportunities.
Order #6456 - Motion Passed: Approval of 185 day Job Coach position to be specified as either a special education certified position or classified position based on funding and applicant credentials. This would be a year-to-year position based on program funding. The program may be extended beyond the 185 days based on need and funding opportunities passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.V.
Discussion/Approval to hire up to three (5) student workers as needed in the technology and/or custodial department during the summer to be compensated off the student pay scale.
Order #6457 - Motion Passed: Approval to hire up to five (5) student workers as needed in the technology and/or custodial department during the summer to be compensated off the student pay scale passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.W.
Discussion/Approval of color guard coach job description and to add a $500 salary to the extra service salary schedule beginning 2021-2022
Order #6458 - Motion Passed: Approval of color guard coach job description and to add a $500 salary to the extra service salary schedule beginning 2021-2022 passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
5.X.
Discussion/Approval to continue partnerships with the West Kentucky Educational Cooperative (WKEC) for 2021-2022 in multiple disciplines at an approximate cost of $8,000
Order #6459 - Motion Passed: Approval to continue partnerships with the West Kentucky Educational Cooperative (WKEC) for 2021-2022 in multiple disciplines at an approximate cost of $8,000 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
5.Y.
Discussion/Approval to accept, pursuant to KRS 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission (SFCC) official FY-2021 KETS third offer of assistance in the amount of $3,524 to be escrowed up to 3 years
Order #6460 - Motion Passed: Approval to accept, pursuant to KRS 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission (SFCC) official FY-2021 KETS third offer of assistance in the amount of $3,524 to be escrowed up to 3 years passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
6.
Student Learning and Support Consent Items
Order #6461 - Motion Passed: Approval of consent agenda passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.
6.A.
Approval of Board Meeting Minutes for
6.B.
Approval of Payment of Bills and Salaries
6.C.
Acknowledge Notification of Personnel Actions:
May 2021 Personnel Activity Report
Hired
Jason Hale – Sub Custodian – May 3
Brittany Thomas – Sub Custodian – May 17
Rita Smith – Part-time Lunchroom Custodian – May 17
Schyuler Storms – Instructional Asst./ISS Monitor – July 1
Sherida Stanley – Instructional Asst./IECE Preschool – July 1
Christie Darnell – 1-year Elementary Instructional Asst. – July 1
Additional Assignments
Amanda Almon – to assume Board Secretary and Treasurer and Accounts Payable duties - July 1
Crystal Davenport – to assume Secretary to the Superintendent duties - July 1
Mary Beth Coy – to assume Substitute Caller duties – July 1
Transferred:
Jamie Thorp – to Elementary School Secretary – July 1
Stephanie Blanchard – to Preschool IECE Teacher – July 1
Vonda Castle – to General Ed. Instructional Asst. – July 1
Eric Peyton – to MS Math Teacher – July 1
Resigned:
Brittany Thomas – Custodian – May 14, 2021
Sydney Menser – Instructional Asst. – June 30, 2021
On Leave:
#4282 – Personal Leave w/out pay
Notified of Intent to Retire:
Tammy Audas – June 30, 2021
Cindy Crider – June 30, 2021
Terri Freeman – June 30, 2021
Marcella McCuiston – June 30, 2021
Debbie Smith – June 30, 2021
Ashley Marsili – July 31, 2021
Lori Wooton – October 31, 2021
6.D.
Approval of Superintendent expenses
6.E.
Approval of any HS Track Team member who qualifies for the state track meet to take an overnight trip with coaches leaving on June 1st, staying overnight to participate and returning on the 2nd.
7.
Motion to Adjourn
Order #6462 - Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.
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