Dawson Springs Independent
May 20, 2019 6:00 PM
Regular Meeting
1. Call to Order and Welcome
2. Roll call
Discussion

Also present:  Jennifer Ward, Todd Marshall, Amanda Workman, Kent Workman, Melissa Larimore, Kristin Merrill

3. Approval of the Agenda
Actions Taken

Order #6103 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Lindsey Morgan.

4. Recognition, discussion, communication and report items (No Board Action)
4.A. Recognition
4.B. Communications
4.B.1. Board Member Communications
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).
4.C. Reports
4.C.1. Elementary Principal's Report
Attachments
4.C.2. Jr./Sr. High Principal's Report
Attachments
4.C.3. Enrollment and Attendance Report
Attachments
4.C.4. Superintendent's Report
Attachments
4.C.4.a. Discussion/Preparations for Superintendent Whalen's evaluation at June Board Meeting (odd # questions on odd year)
Attachments
5. Action Items (Affirmative Motion needed)
5.A. Approval of Treasurer's Report
Attachments
Actions Taken

Order #6104 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael Ausenbaugh.

Order #6105 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael Ausenbaugh.

5.B. Discussion/Approval of May 2019 KETS final offer of assistance for fiscal year 2019 in the amount of $2,873 to be escrowed up to 3 years
Attachments
Actions Taken

Order #6106 - Motion Passed:  Approval of May 2019 KETS final offer of assistance for fiscal year 2019 in the amount of $2,873 to be escrowed up to 3 years passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

Discussion

 

5.C. Discussion/Approval to accept Liberty Mutual Insurance as our property, liability, auto/bus and, umbrella insurance provider at a cost of $63,590 (increase of $1,984) for 2019-2020 and continue with KY Employers Mutual Insurance (KEMI) for 2019-2020 at a cost of $22,007.02 for workers compensation coverage (increase of $6,216.02) for a total cost of $85,597.72 (this is an overall increase of $8,200.02 from last year)
Attachments
Actions Taken

Order #6107 - Motion Passed:  Approval to accept Liberty Mutual Insurance as our property, liability, auto/bus and, umbrella insurance provider at a cost of $63,590 (increase of $1,984) for 2019-2020 and continue with KY Employers Mutual Insurance (KEMI) for 2019-2020 at a cost of $22,007.02 for workers compensation coverage (increase of $6,216.02) for a total cost of $85,597.72 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Lindsey Morgan.

5.D. Discussion/Approval to submit recently vetted Local Facilities Planning Committee (LPC) approved facilities plan to KDE for approval and on to the KY State Board of Eduation for final approval. The LPC advertised and conducted the final stage and open hearing late last week.
Attachments
Actions Taken

Order #6108 - Motion Passed:  Approval to submit recently vetted Local Facilities Planning Committee (LPC) approved facilities plan to KDE for approval and on to the KY State Board of Eduation for final approval passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.

5.E. Discussion/Approval of 2019-2020 Tentative Budget
Attachments
Actions Taken

Order #6109 - Motion Passed:   passed with a motion by Ms. Lindsey Morgan and a second by Ms. Tracy Overby.

5.F. Discussion/Approval of proposed 2019-2020 Elementary School Activity Fund Budget
Attachments
Actions Taken

Order #6110 - Motion Passed:   passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.

5.G. Discussion/Approval of proposed 2019-2020 Jr/Sr High Activity Fund Budget
Attachments
Actions Taken

Order #6111 - Motion Passed:   passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.

5.H. Discussion/Approval of blanket Board order to hire emergency substitutes FY 2019-2020
Actions Taken

Order #6112 - Motion Passed:  Approval of blanket Board order to hire emergency substitutes FY 2019-2020 passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Lindsey Morgan.

5.I. Discussion/Approval to participate in the Community Eligibility Provision (meal program) for 2019-2020
Attachments
Actions Taken

Order #6113 - Motion Passed:  Approval to participate in the Community Eligibility Provision (meal program) for 2019-2020 passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.

5.J. Discussion/Approval of 2019 2020 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District.
Attachments
Actions Taken

Order #6114 - Motion Passed:  Approval of 2019 2020 contract with the Hopkins County Health Department to continue to provide a satellite clinic site at a rate of $15,600 which will provide school nurse for the District passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael Ausenbaugh.

5.K. Approval of submitting Capital Outlay request to KDE
Actions Taken

Order #6115 - Motion Passed:   passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.

5.L. Discussion/Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2019-2020 (minimal changes) and related assurances to the CEP
Attachments
Actions Taken

Order #6116 - Motion Passed:  Approval of Certified Evaluation Plan (CEP) for Teachers, Principals/Assistant Principals, Certified Coordinators, District Administrators and Other Professionals for 2019-2020 (minimal changes) and related assurances to the CEP passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

5.M. Discussion/Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2019 (around noon) to distribute meals to school age children for the YMCA Summer Food Program and also allow use of the Hard Work Cafe when available when school opens in August for the 2019-2020 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District.
Actions Taken

Order #6117 - Motion Passed:  Approval to allow the YMCA to use District parking lots as needed Monday through Friday during the summer months of 2019 (around noon) to distribute meals to school age children for the YMCA Summer Food Program and also allow use of the Hard Work Cafe when available when school opens in August for the 2019-2020 school year Monday through Friday from approximately 3:15 to 4:15 daily for the YMCA after school meals program to distribute meals to students who may want/like it. All YMCA workers will have current background checks verified with the YMCA and available to the District passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Lindsey Morgan.

5.N. Discussion/Approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriffs Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for 2019-2020 school year.
Actions Taken

Order #6118 - Motion Passed:  Approval for the District to contribute up to $20,000 towards a SRO (School Resource Officer) in collaboration with the City of Dawson Springs and/or the Hopkins County Fiscal Court and/or Sheriffs Department and authorize Superintendent Whalen to work directly with those entities to obtain a potential agreement to provide SRO services for 2019-2020 school year passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.

5.O. Discussion/Approval of Senior class of 2020 trip to Destin Florida for 4 nights/5 days - leave late on April 1 and come back during evening of April 6.
Actions Taken

Order #6119 - Motion Passed:  Approval of Senior class of 2020 trip to Destin Florida for 4 nights/5 days - leave late on April 1 and come back during evening of April 6 passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

5.P. Discussion/Approval of final 2018-2019 amended school calendar
Attachments
Actions Taken

Order #6120 - Motion Passed:  Approval of final 2018-2019 amended school calendar passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.

5.Q. Discussion/Approval of Superintendent Whalen to seek quotes and authorize him to proceed with lowest/best bidder as stated in regulation for summer painting projects (exterior of Board Office, HS lobby and other areas and various areas in the elementary)
Actions Taken

Order #6121 - Motion Passed:  Approval of Superintendent Whalen to seek quotes and authorize him to proceed with lowest/best bidder as stated in regulation for summer painting projects passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael Ausenbaugh.

5.R. Discussion/Approval for Superintendent Whalen to seek bids for additional sidewalk in front of HS Gym to eliminate rock and safety and security concerns in that area and authorize Superintendent Whalen to pursue having the work completed with the lowest/best bid not to exceed $5000
Attachments
Actions Taken

Order #6122 - Motion Passed:  Approval for Superintendent Whalen to seek bids for additional sidewalk in front of HS Gym to eliminate rock and safety and security concerns in that area and authorize Superintendent Whalen to pursue having the work completed with the lowest/best bid not to exceed $5000 passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

5.S. Discussion/Approval to use Hagerman Plumbing and Heating to demo and replace leaking hot water tanks in HS (see attached quotes)
Attachments
Actions Taken

Order #6123 - Motion Passed:  Approval to use Hagerman Plumbing and Heating to demo and replace leaking hot water tanks in HS passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Tracy Overby.

5.T. Discussion/Approval of Superintendent Whalen to seek sealed bids to properly raze and dispose of house debris by regulation and backfill the 320 Hickory Street Property and for the same property, authorize Superintendent Whalen to accept sealed bids as a lump sum for anyone interested in "stripping" or gutting the house of doors, windows, cabinets, electrical, HVAC, etc. with any/all house contents. Anything left at time of demo will be disposed of with the house.
Actions Taken

Order #6124 - Motion Passed:  Approval of Superintendent Whalen to seek sealed bids to properly raze and dispose of house debris by regulation and backfill the 320 Hickory Street Property and for the same property, authorize Superintendent Whalen to accept sealed bids as a lump sum for anyone interested in "stripping" or gutting the house of doors, windows, cabinets, electrical, HVAC, etc. with any/all house contents. Anything left at time of demo will be disposed of with the house passed with a motion by Ms. Tracy Overby and a second by Mr. Michael Ausenbaugh.

5.U. Discussion/Approval for agenda amendment to add consent item 6E
Actions Taken

Order #6125 - Motion Passed:   passed with a motion by Mr. Michael Ausenbaugh and a second by Ms. Lindsey Morgan.

6. Student Learning and Support Consent Items
Actions Taken

Order #6126 - Motion Passed:  Approval of consent agenda passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

6.A. Approval of Board Meeting Minutes for April 22, 2019 Board Meeting
Attachments
6.B. Approval of Payment of Bills and Salaries
Attachments
6.C. Acknowledge Notification of Personnel Actions: Hired- Kimber Hopper – Substitute Teacher/Instructional Asst. Resigned- Chad Burgett – HS Spanish Teacher & Varsity Boys Basketball Head Coach (6/30/19) Chris Baird – Elementary Teacher & Bus Driver (5/15/19) On Leave- Lance Pace – Bus Driver Retiring -
Attachments
6.D. Approval of Superintendent expenses
Attachments
6.E. Approval of overnight stay for possible student qualification for State Track meet
6.F. Approval of Senior Class Baccalaureate May 22th, 7:00pm at the Dawson Springs First Baptist Church
7. Motion to Adjourn
Actions Taken

Order #6127 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.