Dawson Springs Independent
August 20, 2018 6:00 PM
Special Meeting
1. Call to Order and Welcome
Actions Taken

Order #5991 - Motion Passed:   passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

Order #5992 - Motion Passed:   passed with a motion by Ms. Tracy Overby and a second by Ms. Lindsey Morgan.

2. Roll call
Discussion

Also present:

3. Approval of the Agenda
Actions Taken

Order #5993 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Ms. Lindsey Morgan and a second by Mr. Steve Morse.

4. Recognition, discussion, communication and report items (No Board Action)
4.A. Recognition
4.B. Communications
4.B.1. Board Member Communications
Attachments
4.B.1.a. Distribution of "Your Duty Under the Law" procedural and substantive provisions information packet from Attorney General Andy Beshear dated August, 2018. AND distribution of "Managing Government Records A Cooperative Undertaking." Each Board Member should sign required receipt of receiving these 2 documents.
Attachments
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior to addressing the Board).
4.C. Reports
4.C.1. Elementary Principal's Report
Attachments
4.C.2. Jr./Sr. High Principal's Report
Attachments
4.C.3. Enrollment and Attendance Report
Attachments
4.C.4. Technology Department Reports
Attachments
4.C.5. Superintendent's Report
Attachments
5. Action Items (Affirmative Motion needed)
5.A. Approval of Treasurer's Report
Attachments
Actions Taken

Order #5994 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

5.B. Discussion/Approval of Kristin Merrill, Jennifer Ward, Todd Marshall, Lori Wooton, Laura James, Kati Griffin and Kent Workman as ARC (Admissions and Release Committee) Chairpersons for 2018- 2019 upon completion of required training and/or updates.
Actions Taken

Order #5995 - Motion Passed:  Approval of Kristin Merrill, Jennifer Ward, Todd Marshall, Lori Wooton, Laura James, Kati Griffin and Kent Workman as ARC (Admissions and Release Committee) Chairpersons for 2018- 2019 upon completion of required training and/or updates passed with a motion by Ms. Lindsey Morgan and a second by Mr. Steve Morse.

5.C. Discussion/Approval of general district funding assurances for 2018-2019 to be submitted to KDE as required.
Attachments
Actions Taken

Order #5996 - Motion Passed:   passed with a motion by Mr. Steve Morse and a second by Mr. Michael "Wes" Ausenbaugh.

Order #5997 - Motion Passed:   passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

5.D. Discussion/Approval per 702 KAR 1:170, the district has reviewed this guidance (meaning the Data Security and Breach Notification and Best Practice Guide) and implemented the best practices that meet the needs of personal information reasonable security in our district.
Attachments
Actions Taken

Order #5998 - Motion Passed:  Approval per 702 KAR 1:170, the district has reviewed this guidance (meaning the Data Security and Breach Notification and Best Practice Guide) and implemented the best practices that meet the needs of personal information reasonable security in our district passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

Order #5999 - Motion Passed:  Approval per 702 KAR 1:170, the district has reviewed this guidance (meaning the Data Security and Breach Notification and Best Practice Guide) and implemented the best practices that meet the needs of personal information reasonable security in our district passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

5.E. Discussion/Approval to change adult meal prices in the Cafeteria for Breakfast from current $1.20 to $2.40 and lunch from current $2.75 to $3.75 (Per KDE recommendation) effective September 1, 2018.
Attachments
Actions Taken

Order #6000 - Motion Passed:  Approval to change adult meal prices in the Cafeteria for Breakfast from current $1.20 to $2.40 and lunch from current $2.75 to $3.75 (Per KDE recommendation) effective September 1, 2018 passed with a motion by Mr. Steve Morse and a second by Ms. Lindsey Morgan.

Order #6001 - Motion Passed:  Approval to change adult meal prices in the Cafeteria for Breakfast from current $1.20 to $2.40 and lunch from current $2.75 to $3.75 (Per KDE recommendation) effective September 1, 2018 passed with a motion by Mr. Steve Morse and a second by Ms. Lindsey Morgan.

5.F. Discussion/Approval of resolution to participate with KSBA in LGE/KU rate case intervention and contribute up to $116 to that cause. The Board would also commit to participating in any continued pilot program which may reduce current or future rates.
Attachments
Actions Taken

Order #6002 - Motion Passed:  Approval of resolution to participate with KSBA in LGE/KU rate case intervention and contribute up to $116 to that cause. The Board would also commit to participating in any continued pilot program which may reduce current or future rates passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mr. Steve Morse.

Order #6003 - Motion Passed:  Approval of resolution to participate with KSBA in LGE/KU rate case intervention and contribute up to $116 to that cause. The Board would also commit to participating in any continued pilot program which may reduce current or future rates passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mr. Steve Morse.

5.G. Discussion/Approval to add 1 hour per day to the Payroll/Benefits Coordinator position to make it an 8 hour per day position. This will expand this position to include district level communications coordination and logistics responsibilities to include the new Legit-App gatekeeper and continue district level newsletter and other potential communications projects.
Actions Taken

Order #6004 - Motion Passed:  Approval to add 1 hour per day to the Payroll/Benefits Coordinator position to make it an 8 hour per day position. This will expand this position to include district level communications coordination and logistics responsibilities to include the new Legit-App gatekeeper and continue district level newsletter and other potential communications projects passed with a motion by Mr. Steve Morse and a second by Mr. Michael "Wes" Ausenbaugh.

Order #6005 - Motion Passed:  Approval to add 1 hour per day to the Payroll/Benefits Coordinator position to make it an 8 hour per day position. This will expand this position to include district level communications coordination and logistics responsibilities to include the new Legit-App gatekeeper and continue district level newsletter and other potential communications projects passed with a motion by Mr. Steve Morse and a second by Mr. Michael "Wes" Ausenbaugh.

5.H. Discussion/Approval to seek quotes and hire an available landscaping/groundskeeping company to maintain our campus grounds through September and possibly early October at a rate not to exceed $250 per week ($190 per week is the maximum rate we would already pay an internal hired groundskeeper)
Actions Taken

Order #6006 - Motion Passed:  Approval to seek quotes and hire an available landscaping/groundskeeping company to maintain our campus grounds through September and possibly early October at a rate not to exceed $250 per week passed with a motion by Mr. Steve Morse and a second by Ms. Lindsey Morgan.

Order #6007 - Motion Passed:  Approval to seek quotes and hire an available landscaping/groundskeeping company to maintain our campus grounds through September and possibly early October at a rate not to exceed $250 per week passed with a motion by Mr. Steve Morse and a second by Ms. Lindsey Morgan.

5.I. Discussion/Approval of 2017-2018 Annual Financial Report (AFR)
Attachments
Actions Taken

Order #6008 - Motion Passed:   passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

Order #6009 - Motion Passed:   passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

5.J. Discussion/Approval of Senior Class Trip to Florida and Universal Studio's annual graduation hosted trips.
Actions Taken

Order #6010 - Motion Passed:  Approval of Senior Class Trip to Florida and Universal Studio's annual graduation hosted trips passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael "Wes" Ausenbaugh.

Order #6011 - Motion Passed:  Approval of Senior Class Trip to Florida and Universal Studio's annual graduation hosted trips passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael "Wes" Ausenbaugh.

5.K. Discussion/Approval of Foodservice Procurement Plan for 2018-2019
Attachments
Actions Taken

Order #6012 - Motion Passed:  Approval of Foodservice Procurement Plan for 2018-2019 passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mr. Steve Morse.

Order #6013 - Motion Passed:  Approval of Foodservice Procurement Plan for 2018-2019 passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mr. Steve Morse.

6. Student Learning and Support Consent Items
Actions Taken

Order #6014 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Steve Morse and a second by Mr. Michael "Wes" Ausenbaugh.

Order #6015 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Steve Morse and a second by Mr. Michael "Wes" Ausenbaugh.

6.A. Approval of Board Meeting Minutes for July 16, 2018 regular meeting
Attachments
6.B. Approval of Payment of Bills and Salaries
Attachments
6.C. Acknowledge Notification of Personnel Actions: Hired Ryan Cook – Baseball Head Coach Ashley McKnight – Project Prom Coordinator Marcella McCuiston – Bass Fishing Team Asst. Coach Michele Hill – HS English Teacher
6.D. Approval of Superintendent expenses
Attachments
6.E. Acknowledge submission of Certification of Constitutionally protected prayer in Public Schools per 20 U.S.C. 7904
Attachments
6.F. Acknowledgement of those selected for the 2018-2019 certified evaluation appeals panel were Kim Menser and Barbara P'Poole with the first alternate being Lauren Cunningham and the second alternate being Erik Peyton, Classified appeals Scott Dillingham and Mary Morgan with Jeff Miller being the alternate.
6.G. Approval to surplus and accept sealed bids for 2 weeks for HVAC units (Air Conditioning and Furnace) and removal from 320 Hickory Street Property with a minimum bid of $500. AC unit is not believed to be working but that is not certain. True working condition is unknown. Authorize Superintendent Whalen to sell unit and finalize deal with highest bidder over minimum bid.
7. Motion to Adjourn: Next meeting will be a Tax Rate Hearing on September 6th at 7pm with a special Board Meeting to follow at approximately 7:15pm.
Actions Taken

Order #6016 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael "Wes" Ausenbaugh.

Order #6017 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael "Wes" Ausenbaugh.