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A.
Meeting Opening
Ron Herd
A.1.
Attendance
Michelle Hixon
A.2.
Guest Introductions
Ron Herd
The Chairman will ask if any guests that were in attendance would like to introduce themselves.
A.3.
Call to Order
Ron Herd
The meeting was called to order by the Chairman of the Board, Ron Herd.
B.
Meeting Minutes of the combined meeting of the AR Project Committee and the KYMEA Board of Directors
Ron Herd
Motion Passed: Approval of the previous month's meeting minutes passed with a motion by Josh Callihan and a second by Mike Withrow.
C.
Financial Reports
Heather Overby
Motion Passed: Approval of the previous month's meeting minutes passed with a motion by Chris Melton and a second by Ramona Williams.
D.
Committee Reports
Doug Buresh
D.1.
BROC
Gary Zheng
D.2.
AR Project Committee (combined with the February Board Meeting minutes)
Chris Melton
Minutes are combined with the February Board Meeting Minutes.
E.
Administration Reports
E.1.
CEO
Doug Buresh
Doug Buresh will present the CEO report regarding the agency's past and upcoming activities.
E.2.
Member Communications
Michelle Hixon
Michelle Hixon will present to the board any upcoming events and member activities.
E.3.
Market Report
Rob Leesman
Rob will review last months market details.
F.
Discussion Topics
F.1.
Document Retention Policy
Heather Overby & Charlie Musson
The attached Document Retention Policy will be presented and action by the Board will be requested at the May meeting.
F.2.
IRP Schedule
Doug Buresh
Doug will review the projected IRP schedule.
F.3.
Open Records Items
Charlie Musson
Charlie will give an update on the results of Open Records/Open Meeting requests.
F.4.
Legislation
Charlie Musson
Charlie will give an update on legislative initiatives
G.
AR Project Committee Meeting
Chris Melton
The KYMEA Board will reconvene its meeting immediately upon the adjournment of the All Requirements Project Committee.
Motion Passed: Motion to recess the KYMEA Board meeting in order to allow the KYMEA All Requirements Project Committee to meet to consider the establishment of the AR Rate Schedule. passed with a motion by Mike Withrow and a second by Ramona Williams.
G.1.
FY 2021 AR Rates
Doug Buresh
Doug presented the FY 2021 AR Rates last month and will request action from the Committee.
Motion Passed: Motion to adopt the presented FY 2021 AR Rates resolution passed with a motion by Gary Zheng and a second by Mike Withrow.
Motion Passed: Motion to adjourn the AR Project Committee passed with a motion by Mike Withrow and a second by Josh Callihan.
H.
Action Items
Ron Herd
No action items are expected
H.1.
FY 2021 AR & Service Rates
Doug Buresh
Motion Passed: Motion to adopt the Resolution Establishing the FY 2021 AR & Service Rate Schedule passed with a motion by Chris Melton and a second by Gary Zheng.
H.2.
Open Records Request Policy
Charlie Musson
The Open Records Request Policy was presented at the February meeting. Board action is being requested at this meeting.
Motion Passed: Motion to approve the Open Records Request Policy passed with a motion by Josh Callihan and a second by Mike Withrow.
H.3.
Hedge Plan/Trading Matrix & Hedge Approval
Doug Buresh and Rob Leesman
The Board will be asked to approve the Hedge Plan and Trading Matrix that aligns with the previously approved ERM and Trading Authority Policy.
Motion Passed: Motion to approve the Annual Joppa Price passed with a motion by Gary Zheng and a second by Mike Withrow.
Motion Passed: Motion to amend Appendix A to allow for the CEO to enter into agreements for less than or equal to a year and approve the Hedge Plan and Trading Matrix passed with a motion by Gary Zheng and a second by Chris Melton.
H.4.
CEO Performance Review
Ron Herd
I.
Public Comments
Ron Herd
This is an opportunity for members of the public to provide input to the KYMEA Board and is limited to 5 minutes per speaker.
J.
Upcoming Meetings and Other Business
Ron Herd
The next meeting is Thursday, May 28th at 10 AM
The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday. The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates. The regular meetings shall be held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.
2020 Board Meetings
Thursday, January 23, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, February 27, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, March 26, 2020, CANCELLED
Thursday, April 23, 2020, 10:00 AM Eastern Time, WEBEX VIDEO CALL
Thursday, May 28, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, June 25, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, July 22, 2020, 1:00 PM Eastern Time, KYMEA Board Room
Thursday, August 27, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Thursday, September 24, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, October 21, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, November 18, 2020, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, December 16, 2020, 10:00 AM Eastern Time, KYMEA Board Room
K.
Closed Session Authorization for April 23, 2020 KYMEA Board Meeting
Approval to enter into Closed Session pursuant to KRS 61.810(1)(g) for the purpose of:
(i) Discussions between KYMEA and a representative of Illinois Power Marketing Company concerning a specific proposal relating to the existing power purchase agreement among the parties and the effect upon KYMEA’s future and potential hedging strategy.
KRS 61.810(1)(g) allows for closed session for the purpose of discussions between a public agency and a representative of a business entity and discussion concerning a specific proposal, if open discussions would jeopardize the siting, retention, expansion, or upgrading of the business.
Charlie Musson
Closed Session Authorization for April 23, 2020 KYMEA Board Meeting
Approval to enter into Closed Session pursuant to KRS 61.810(1)(g) for the purpose of:
- Discussions between KYMEA and a representative of Illinois Power Marketing Company concerning a specific proposal relating to the existing power purchase agreement among the parties and the effect upon KYMEA’s future and potential hedging strategy.
KRS 61.810(1)(g) allows for closed session for the purpose of discussions between a public agency and a representative of a business entity and discussion concerning a specific proposal, if open discussions would jeopardize the siting, retention, expansion, or upgrading of the business.
L.
Actions Related to Matters Discussed in Closed Session
Charlie Musson
No action expected
M.
Adjournment
Motion Passed: Motion to adjourn passed with a motion by Ramona Williams and a second by Gary Zheng.
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