KyMEA
February 28, 2019 10:00 AM
Kentucky Municipal Energy Agency
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A. MEETING OPENING
A.1. Guest Introductions
Ron Herd
Rationale

The Chairman recognized any guests attending the meeting.

Chairman announces receipt of communication from the City of Providence that it has appointed Doug Hammers, Providence Mayor, as its Director to KYMEA.

Chairman announces receipt of communication from the City of Falmouth that it has appointed Ramona Williams, Falmouth City Clerk, as its Director to KYMEA.

Attachments
B. REPORTS
B.1. Financial Report
Heather Overby
Rationale

This was an update from the CFO on the previous month's financial reports.

Attachments
Actions Taken

Motion Passed:  Motion to approve the presented financial reports from the prior month passed with a motion by Mike Withrow and a second by Josh Callihan.

C. CONSENT AGENDA
C.1. Approve Minutes
Ron Herd
Rationale

Meeting minutes from January 24, 2019 were presented and approval from the KYMEA Board was requested.

Attachments
Actions Taken

Motion Passed:  Motion to approve the Meeting minutes from January 24, 2019 passed with a motion by Josh Callihan and a second by Kevin Frizzell.

D. DISCUSSION AGENDA
D.1. Update from KYMEA's CEO Regarding Ongoing Activities
Doug Buresh
Rationale

This was an update from Doug on activities during the past month and planned for the coming month.

Attachments
D.2. Delivery Point Metering Transition Plan
Rob Leesman & Brown Thornton
Rationale

This was a timeline update regarding delivery point metering and communications plan and schedule for facilities and arrangements needed for KYMEA to be completed by December 2018. Testing systems to begin in January 2019 for providing and billing for service in May 2019.

 

Key Tasks

  • Status of METER DATA SYSTEM

  • Update regarding Delivery Point equipment and installation progress

  • Presentation of Meter Dashboards

Discussion

Brown Thornton mentioned that the communications and meter installations for Frankfort are expected to be complete by March 7th.

D.3. Initial Risk Management and Trading Authority Policies
Rob Leesman & Charlie usson
Rationale

The board was presented with drafts of the proposed risk management policy and trading authority policy for review.  Board action expected at the March Board meeting.

Attachments
E. ITEMS PRESENTED FOR ACTION AT THIS MEETING
E.1. Henderson Municipal Power & Light RFP Response
Doug Buresh
Rationale

KYMEA response to Henderson Municipal Power & Light RFP

Attachments
Actions Taken

Motion Passed:  Motion to authorize the staff to respond to the Henderson RFP with 30 MW, 3 yr capacity ZRC's at $1.25/kWm passed with a motion by Gary Zheng and a second by Ronald Herd.

E.2. LOC Documentation & Banking Depository Relationship
Heather Overby
Rationale

The board will be presented with documentation for authorization of a $30 million Line of Credit and a banking depository relationship with PNC. Board action will be requested.

 

Attachments
Actions Taken

Motion Passed:  Motion to approve the attached resolution regarding the $30 million LOC and banking depository relationship with PNC passed with a motion by Mike Withrow and a second by Josh Callihan.

E.3. Wholesale Distribution Service Agreement
Brown Thornton & Tom Trauger
Rationale

We will be asking for authorization to enter into the Wholesale Distribution Service Agreement covering local distribution facility charges for Falmouth and other members 

Attachments
Actions Taken

Motion Passed:  Motion to authorize the KYMEA President and CEO to enter into the presented Wholesale Distribution Service Agreement covering local distribution facility charges for Falmouth and other members passed with a motion by Mike Withrow and a second by Chris Melton.

F. Recess the KYMEA Board Meeting while AR Project Committee Meeting meets to consider the establishment of AR rates.
Doug Buresh and Chris Melton
Attachments
Actions Taken

Motion Passed:  Motion to recess the KYMEA Board Meeting while the AR Project Committee meets to consider the establishment of AR Rates and to reconvene the KYMEA Board Meeting upon the adjournment of the AR Project Committee Meeting passed with a motion by Josh Callihan and a second by Gary Zheng.

G. AR Project Meeting called to order by its Chairman, Chris Melton.
Rationale

The AR Project Committee considered the adoption of an AR Rate Schedule for FY 2020 to be presented to the KYMEA Board.

Attachments
Actions Taken

Motion Passed:  Motion for the AR Project Committee to approve the attached rate schedule that will be presented to the KYMEA Board passed with a motion by Josh Callihan and a second by Mike Withrow.

H. Adjourn the AR Project Committee Meeting
Charlie
I. Call to reconvene to the KYMEA Board Meeting
Ron Herd
J. ACTIONS RELATED TO MATTERS DISCUSSED IN THE AR PROJECT COMMITTEE MEETING
Charlie Musson
Rationale

No actions were taken.

J.1. AR Rate Process
Doug Buresh and John Painter
Rationale

The board was presented with the AR Project committee’s proposed rates for FY 2020. Board action was requested.

Attachments
J.2. Member Service Rate Schedule
Budget Committee, Chris Melton & Doug Buresh
Rationale

The KYMEA Board was presented with a Resolution Establishing the AR Rate Schedule and the Member Service Rate Schedule for FY 2020.  Board action was requested.

Attachments
Actions Taken

Motion Passed:  Motion to approve the AR Project Committee's recommended FY 2020 AR rates and the Budget committee's recommended FY 2020 Member Services rate schedule passed with a motion by Chris Melton and a second by Gary Zheng.

K. Approval to enter into Closed Session pursuant to KRS 61.810(1)(c) for the purpose of discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues, specifically in regards to the City of Falmouth and the Depancaking Agreement. KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.
Charlie Musson
Rationale

This session will involve:

 

Approval to enter into Closed Session pursuant to KRS 61.810(1)(c) for the purpose of discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues, specifically in regards to the City of Falmouth and the Depancaking Agreement.  KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.

Attachments
Actions Taken

Motion Passed:  Motion to enter into closed session passed with a motion by Mike Withrow and a second by Chris Melton.

L. RETURN TO OPEN SESSION
Actions Taken

Motion Passed:  Motion to return to open session passed with a motion by Josh Callihan and a second by Chris Melton.

M. PUBLIC COMMENTS
Ron Herd
Rationale

This was an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker. No comments were made.

 

Actions Taken

Motion Passed:  Motion to return to open session passed with a motion by Josh Callihan and a second by Chris Melton.

N. UPCOMING MEETINGS
Rationale

The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday.

The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates.

The regular meetings shall be held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.

 


O. OTHER BUSINESS
P. ADJOURNMENT
Actions Taken

Motion Passed:  Motion to adjourn the KYMEA board meeting passed with a motion by Chris Melton and a second by Mike Withrow.