KyMEA
January 24, 2019 10:00 AM
Kentucky Municipal Energy Agency
A. MEETING OPENING
A.1. Guest Introductions
Ron Herd
Rationale

The Chairman recognized any guests attending the meeting.

B. REPORTS
B.1. Financial Report
Heather Overby
Rationale

This was an update from the CFO on the previous month's financial reports.

Attachments
Actions Taken

Motion Passed:  Motion to approve the financial reports passed with a motion by Mike Withrow and a second by Josh Callihan.

C. CONSENT AGENDA
C.1. Approve Minutes
Ron Herd
Rationale

Meeting minutes from December 19, 2018 were presented and approval from the KYMEA Board was requested.

Attachments
Actions Taken

Motion Passed:  Motion to approve the Meeting minutes from December 19, 2018 passed with a motion by Josh Callihan and a second by Chris Melton.

D. DISCUSSION AGENDA
D.1. Update from KYMEA's CEO Regarding Ongoing Activities
Doug Buresh
Rationale

This was an update from Doug on activities during the past month and planned for the coming month.

Attachments
D.2. AR Rate Process
Doug Buresh and John Painter
Rationale

The board will be presented with the preliminary AR rate.

D.3. Delivery Point Metering Transition Plan
Rob Leesman & Brown Thornton
Rationale

This was a timeline update regarding delivery point metering and communications plan and schedule for facilities and arrangements needed for KYMEA to be completed by December 2018. Testing systems to begin in January 2019 for providing and billing for service in May 2019.

 

Key Tasks

  • Status of METER DATA SYSTEM

  • Update regarding Delivery Point equipment and installation progress

  • Presentation of Meter Dashboards

E. ITEMS PRESENTED FOR ACTION AT THIS MEETING
E.1. FY 2020 Operating and Capital Budget
Chris Melton & Doug Buresh
Rationale

The KYMEA will be asked to take any action that is presented by the Budget Committee.

Attachments
Actions Taken

Motion Passed:  Motion to approve the presented FY 2020 Budget passed with a motion by Chris Melton and a second by Gary Zheng.

E.2. IRMA Letter
Keather Overby
Rationale

Heather Overby will present to the KYMEA Board the need for an IRMA letter and approval to proceed in obtaining one will be requested.

Attachments
Actions Taken

Motion Passed:  Motion to authorize Chairman to sign IRMA letter naming Hillyard. passed with a motion by Mike Withrow and a second by Josh Callihan.

F. Approval to enter into Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(f); KRS 61.810(1)(k); KRS 61.878(1)(a); KRS 61.878(1)(c) and KRS 61.878(1)(j) for the purpose of: (i) discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues; (ii) discussing the preliminary financial forecasts and recommendations for the establishment of the AR Project Rate; (iii) presenting and discussing responses to requests for proposals from the Henderson Municipal Power and Light and updating the negotiation proceedings (iv) presenting and discussing issues relating to providing SEPA scheduling services to Nicholasville and Bardstown; and (v) discussing the annual performance evaluation review of the President and CEO of KYMEA, including review of items of a personal nature, records and privacy. KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency. KRS 61.810(1)(k) and 61.878(1)(j) allow for closed session where presentation, discussion and review of preliminary recommendations and preliminary memoranda in which opinions are expressed or polices formulated or recommended. KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information. KRS 61.810(1)(f) and 61.878(1)(a) allow for closed session where discussions of an individual as an employee and personal records or information thereof disclosed to the agency which if disclosed to the general public could constitute an unwarranted invasion of personal privacy.
Charlie Musson
Rationale

This session will involve:

 

Approval to enter into Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(f); KRS 61.810(1)(k); KRS 61.878(1)(a); KRS 61.878(1)(c) and KRS 61.878(1)(j) for the purpose of:

  1. discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues;
  2. discussing the preliminary financial forecasts and recommendations for the establishment of the AR Project Rate;
  3. presenting and discussing responses to requests for proposals from the Henderson Municipal Power and Light and updating the negotiation proceedings
  4. presenting and discussing issues relating to providing SEPA scheduling services to Nicholasville and Bardstown; and
  5. discussing the annual performance evaluation review of the President and CEO of KYMEA, including review of items of a personal nature, records and privacy.

KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.

KRS 61.810(1)(k) and 61.878(1)(j) allow for closed session where presentation, discussion and review of preliminary recommendations and preliminary memoranda in which opinions are expressed or polices formulated or recommended.

KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.

KRS 61.810(1)(f) and 61.878(1)(a) allow for closed session where discussions of an individual as an employee and personal records or information thereof disclosed to the agency which if disclosed to the general public could constitute an unwarranted invasion of personal privacy.

 

Actions Taken

Motion Passed:  Motion to enter closed session passed with a motion by Mike Withrow and a second by Chris Melton.

G. RETURN TO OPEN SESSION
Actions Taken

Motion Passed:  Motion to return to open session passed with a motion by Josh Callihan and a second by Gary Zheng.

H. ACTIONS RELATED TO MATTERS DISCUSSED IN CLOSED SESSION
Charlie Musson
Rationale

No actions were taken.

H.1. CEO Performance Review
Rationale

Discussion of the CEO performance review. Board action that may be decided in the Closed session will be presented at this time.

Buresh Employment Agreement – section 3, paragrah 3

KYMEA’s Board shall review and evaluate the performance of Buresh at least once annually.  The Board and Buresh shall jointly develop the performance evaluation process and criteria to be utilized.  Buresh will be evaluated on or about December of each year.  The Chairman of KYMEA shall provide Buresh with a summary statement of the findings of the Board and provide an adequate opportunity for Buresh to discuss his evaluation with the Board.

 

Actions Taken

Motion Passed:  Motion to approve the following resolution: "In consideration of the Doug Buresh’s first year anniversary as President and CEO of KYMEA and after due evaluation by the KYMEA Board, the Board, in accordance with Section 3 of his Employment Agreement, shall pay Mr. Buresh a performance bonus compensation of 5% of Mr. Buresh’s 2018 base salary, which equals $12,500, and further the Board approves a 3% increase in Mr. Buresh’s base salary for the year 2019, which increases his base salary to $257,500, payable beginning January 1, 2019 in accordance with Section 3 of the Employment Agreement." passed with a motion by Josh Callihan and a second by Mike Withrow.

I. PUBLIC COMMENTS
Ron Herd
Rationale

This was an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.

 

J. UPCOMING MEETINGS
Rationale

The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday.

The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates.

The regular meetings shall held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.

 


K. OTHER BUSINESS
L. ADJOURNMENT
Actions Taken

Motion Passed:  Motion to adjourn passed with a motion by Chris Melton and a second by Kevin Frizzell.